MEP Document Controller

To manage, control, and track all Mechanical, Electrical, and Plumbing (MEP) documents for interior fit-out projects. The role ensures proper documentation flow, timely submission, and coordination with internal teams, subcontractors, and consultants. Only candidates with a minimum of 2 years of MEP document control experience will be considered.

Key Responsibilities Document Handling & Control

• Receive, log, scan, and distribute all incoming and outgoing MEP documents including drawings, material submittals, method statements, shop drawings, RFIs, IRs, test reports, and correspondence.
• Maintain an accurate document filing system in accordance with company and project standards.
• Ensure all documents are properly numbered, updated, and stored with correct revisions.

MEP Coordination

• Track and update the status of all MEP submissions (approvals, rejections, pending matters).
• Coordinate with MEP engineers, subcontractors, suppliers, and consultants to ensure timely submission and approval of documents.
• Follow up on pending approvals and alert the team when action is required.

Fit-Out Project Support

• Handle fast-track documentation workflows typical in fit-out projects.
• Assist in preparing and organizing MEP close-out documents such as O&M manuals, as-built drawings, warranties, and compliance certificates.
• Support QA/QC with documentation required for inspections and approvals.

Software & Reporting

• Manage EDMS platforms such as Aconex, Procore, SharePoint, or company-specific systems.
• Prepare weekly and monthly document status reports for management.
• Ensure all documentation complies with project specifications and client requirements.

Qualifications & Requirements Experience

• Minimum 2 years of experience as an MEP Document Controller (mandatory).
• Experience in interior fit-out projects is highly preferred.

Education

• Diploma or Bachelor's degree in Engineering, Business Administration, Information Management, or related field.

Technical Skills

• Hands-on experience with MEP drawings, schedules, and technical submissions.
• Strong knowledge of document control procedures.
• Proficiency in MS Office (Excel/Word) and EDMS platforms (Aconex, Procore, etc.).

Soft Skills

• Strong communication and coordination abilities.
• Excellent attention to detail and organizational skills.
• Ability to work in a fast-paced, fast-track project environment.

Additional Notes

• Candidates without MEP experience will not be considered.
• Immediate joiners or short notice period are preferred (optional).

MEP Document Controller

Job Types: Full-time, Permanent