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Mobile Vaccine Response Team Administrative Specialist III
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Summary
Public Health – Seattle & King County's Mobile Vaccine Response Team has an exciting opportunity available as a Mobile Vaccine Response Team Administrative Specialist III.
This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.
Position Summary
Background
The Communicable Disease Epidemiology and Immunization Section resides within the Prevention Division of Public Health – Seattle & King County and focuses on three major functions: disease surveillance, case investigation, and intervention. The Section is led by the Chief and Deputy Chief and is composed of four teams: Investigations, Analytics and Informatics, Immunization, and Administration. We are a large, skilled, passionate team of nearly 100 staff that oversees 65+ reportable diseases and conditions (excluding TB, STI, and HIV) from healthcare professionals and laboratories in King County. Some of our work includes investigating cases and identifying exposed persons requiring follow-up; analyzing disease report data and trends to identify opportunities for disease prevention; monitoring emergency department visits for indications of outbreaks or biological terrorism; and conducting disease surveillance year-round. We also lead pro-equity immunization strategies to improve vaccination among priority populations. Cross collaboration across branches and teams is central to our workflow and each team supports one another to achieve the objectives of the section. Populations of focus include people experiencing homelessness and newly arrived immigrants seeking asylum.Public Health – Seattle & King County ("PHSKC", "Public Health", or "the department") is the Public Health Department for King County, Washington which includes 39 cities, including the City of Seattle, and unincorporated areas. Public Health is one of the largest metropolitan health departments in the United States with about 1,600 employees. The department serves approximately 2.3 million people of King County who reside in urban, rural, shoreline, foothill, and mountain communities with distinct environments and unique public health needs. King County is an international port of entry, welcoming nearly 40 million visitors annually. Over 100 languages are spoken by King County residents.
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
To learn more, please visit: http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx.
Work Schedule
Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. This position is designated as hourly/non-exempt under the regulations of the Fair Labor Standards Act (FLSA), which means it is overtime-eligible. You must receive prior approval from your supervisor before working any necessary overtime hours to meet your position responsibilities.
Work Location
Chinook Building – 401 5th Avenue, Suite 1200, Seattle, WA 98104. This position will be required to report to mobile vaccination sites/clinics throughout King County.
Remote and Onsite Work
The Immunization team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
Job Duties
Areas of responsibility include:
- Providing administrative and logistical support to the Mobile Vaccine Response Team which coordinates vaccination clinics in a variety of settings throughout King County.
- Overseeing all aspects of vaccine inventory, storage, and handling.
- Medical record management and documentation.
- Conduct outreach and vaccination clinics at shelters, houses of worship, low-income senior housing sites, etc.
- Respond to referrals for mobile vaccination clinics from community-based organizations, homeless service providers, and other partners.
- Respond to inquiries about Mobile Vaccine Response Team vaccination clinics.
- Partner with Mobile Vaccine Response Team colleagues to proactively manage mobile team daily schedule and staffing.
- Update and create forms, other materials, and processes as needed for the Mobile Vaccine Response Team.
- Inventory clinical and office supplies on a routine basis and order as needed.
- In consultation with Healthcare, VPD Outbreak Response Team Manager, and Mobile Vaccine Response Team Nurses, manage vaccine inventory following Department of Health (DOH) and Federal Guidelines.
- Complete monthly accountability reporting per Washington DOH Adult Vaccine Program and Childhood Vaccine Program requirements.
- Enter vaccine administration data into Washington Immunization Information System (WAIIS).
- Perform daily Health Information Management (HIM) operations at the vaccination clinic site.
- Perform daily quality assurance to ensure completeness of medical records and corresponding immunization documentation in WAIIS.
- Enter vaccine site and patient data into Mobile Vaccine Response Team REDCap project to enable data analysis and reporting.
- Other duties as assigned.
Experience, Qualifications, Knowledge, Skills
Our ideal candidate will demonstrate the following (Minimum Qualifications):
- Strong customer focus with a dedication to integrity, ethics, trust, and values.
- Skilled at organizing, prioritizing, multi-tasking and adapting to changes in workload demands and successfully meeting deadlines under strict time constraints without compromising accuracy.
- Demonstrated knowledge of medical terminology.
- Experience using WAIIS and troubleshooting issues.
- Experience creating effective working relationships with external program partners/agencies.
- Ability to demonstrate application of health records management and maintenance principles in both paper and electronic formats.
- Demonstrated ability to maintain confidentiality of protected health information at all times.
- Demonstrated knowledge and ability to comply with HIPAA, Federal and State regulatory principles and guidelines.
- Demonstrated knowledge of proper release of patient information including understanding of Federal and State laws and regulations that govern the release of information (ROI).
- Demonstrated knowledge and ability to apply various records retention guidelines.
- Strong communication and interpersonal skills and the ability to work independently as well as part of a team in a collaborative, team-centered environment.
- Demonstrated flexibility and experience working in a variety of settings.
- Skilled in relating to and working with clients from various cultures, racial and social and economic status.
- Proficiency and ease in using Microsoft Office applications (SharePoint, Outlook, Word, Excel).
- Experience building and maintaining SharePoint pages, libraries and lists.
- Demonstrated ability to move up to 50 pounds to transport boxes, vaccine equipment (e.g., coolers), and office and clinic supplies. (this may involve intermittent lifting, standing stooping, bending and reaching throughout the workday) – this will be tested
The most competitive applicants will have the following experiences and qualifications (Desired):
- A basic understanding of vaccine preventable diseases and immunizations.
- Understanding of and familiarity with homeless and social services, affordable housing in King County, and local related community resources.
- Lived or professional experience working with people experiencing homelessness and/or newly arrived immigrants seeking asylum.
- Intermediate skills with SharePoint Lists, MS Forms, and Power Automate.
- Bilingual in one of the most common non-English languages in King County (such as Spanish, Arabic, Somali, Hindi, Punjabi, Chinese, Vietnamese, Korean).
Supplemental Information
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request an accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request an accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
Who May Apply
We welcome applications from all qualified applicants. We value diversity, diverse perspectives, life experience, and encourage people of all backgrounds to apply.
Application Process
The following items are required to be considered for this vacancy:
- NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
- Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
- Resume (Your resume should be thorough and complete and will be used in the screening process)
(Please note: Cover letters, resumes, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).
Your application may be rejected as incomplete if you do not include the relevant information in your application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
Contact
If you have questions or would like more information about the application process, please contact Falisha Forgash, HR Analyst at fforgash@kingcounty.gov.
Union Membership
This position is represented by Professional and Technical Employees, Local 17 (PROTEC17).
Necessary Special Requirements
Your application may be rejected as incomplete if you do not include the relevant information in your application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
Contact
If you have questions or would like more information about the application process, please contact Falisha Forgash, HR Analyst at fforgash@kingcounty.gov.
Union Membership
This position is represented by Professional and Technical Employees, Local 17 (PROTEC17).
Necessary Special Requirements
- The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
- The selected candidate must be able to provide proof of Basic Life Support (BLS)/CPR. (if applicable)
- The selected candidate must be able to pass a thorough background investigation and Pre-employment Physical, but findings may not necessarily disqualify an applicant for employment.
- For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
- Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
- Public Health – Seattle & King County relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
- Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health – Seattle & King County positions.
- When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
- If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles-we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
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