Office Assistant

We are looking for a highly organized and meticulous Office Assistant to join our team in Sacramento, California. This is a long-term contract position offering a hybrid work schedule, with in-office days on Tuesdays, Thursdays, and for monthly meetings. The ideal candidate will excel in managing administrative tasks, supporting team operations, and ensuring efficient communication across various channels.

Responsibilities:

• Coordinate and schedule workgroup calls, virtual meetings, and in-person gatherings, ensuring smooth use of technology and timely preparation of meeting materials.

• Prepare, process, and manage routine correspondence, agendas, reports, invoices, forms, and other administrative documents, maintaining accuracy and attention to detail.

• Post and update various documents on the organization's website, ensuring accessibility and compliance with internal standards.

• Provide backup support to the Senior Executive Assistant, administrative team, and Director of Operations/Human Resources as needed.

• Utilize modern office software and tools, such as Microsoft Office Suite, Adobe Acrobat, WordPress, and Zoom, to execute tasks efficiently.

• Track assignments, monitor progress, and consult with team members on next steps to maintain project momentum.

• Conduct member surveys and compile results to aid in decision-making processes.

• Maintain organized filing systems and records to ensure easy retrieval and proper documentation.

• Deliver exceptional customer service to both internal and external stakeholders through clear and precise communication.

• Assist with clerical tasks such as scanning documents, answering inbound calls, and receptionist duties to support daily operations.

• High School Diploma or G.E.D. with at least three years of progressively responsible office, customer service, or administrative experience.
• Proficiency in using modern office software applications, including Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, WordPress, and Zoom.
• Strong time management skills with the ability to handle multiple projects and meet deadlines effectively.
• Exceptional attention to detail and ability to take ownership of assignments from start to finish.
• Skilled in providing excellent customer service and maintaining clear communication with diverse stakeholders.
• Familiarity with filing and recordkeeping principles to ensure organized documentation.
• Adept interpersonal skills to interact professionally with coworkers, supervisors, members, and the general public.
• Regular and predictable attendance, with the ability to adapt to a hybrid work schedule and occasional travel as needed.
TalentMatch ^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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