Office Girl Personal

Office & Facilities Management

• Cleanliness and Order: Maintain the cleanliness and professional presentation of executive offices, meeting rooms, reception area, and the pantry throughout the day.
• Pantry Management: Prepare and serve beverages tea, coffee, water, etc for senior management, staff, and all office visitors/clients during meetings. Manage the inventory, ordering, and stocking of all pantry supplies.
• Stationery & Supplies: Monitor the inventory of office supplies paper, pens, printer cartridges, etc and personal care items, and coordinate reordering and stocking to ensure zero disruption.
• Equipment Care: Ensure office equipment printers, coffee machines, etc. is operational and stocked with necessary supplies.

2. Administrative & Support Duties

• Mail & Documents: Handle the sorting and distribution of incoming and outgoing mail, couriers, and internal documents.
• Filing & Organization: Assist the administrative team with basic clerical duties such as filing, organizing documents, and archiving files as directed.
• Meeting Support: Set up meeting rooms before client and internal appointments, ensuring presentation equipment is ready, water/beverages are available, and clearing the room afterward.
• General Errands: Run essential professional and minor personal errands for senior staff or the Office Manager (e.g local delivery coordination, picking up necessary supplies).

3. Guest and Client Service

• Hospitality: Act as a secondary welcoming point, assisting the Receptionist in receiving and directing guests/clients and offering refreshments with a professional and friendly demeanor.
• Discretion: Perform duties, particularly those related to senior management support, with the utmost discretion and a commitment to handling confidential information appropriately.