Office Secretary Document Controller

Overview

We are seeking a highly organized and efficient Office Secretary Document Controller to join our team. The ideal candidate will be responsible for providing administrative support, managing company documentation, and ensuring smooth day-to-day office operations.

Responsibilities

• Handle general secretarial and administrative duties such as correspondence, scheduling, and filing.
• Maintain and organize project and company documents (hard and soft copies).
• Control the issuance, distribution, and archiving of all technical and non-technical documents.
• Prepare and format letters, reports, and presentations as required.
• Assist in tracking incoming and outgoing documents to ensure proper version control.
• Coordinate between departments to ensure timely document submissions and approvals.
• Maintain confidentiality of sensitive information.
• Handle telephone calls, emails, and visitor inquiries professionally.
• Support management and project teams with document and communication needs.

Qualifications

• Bachelor's Degree or Diploma in Business Administration or related field.
• Minimum 2-5 years of experience in a similar role, preferably in construction, engineering, or contracting companies.
• Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Ability to multitask and work under pressure with minimal supervision.
• Knowledge of document control systems or EDMS is a plus.