Officer (Procurement)

Job Description ( total positions: 1, posted on: Nov 12, 2025 )

Riphah International University is seeking a detail-oriented and proactive Officer (Procurement) to join the supply chain department. This position focuses on managing the end-to-end procurement process to ensure the timely acquisition of goods and services while maintaining adherence to budgetary and organizational policies. The ideal candidate will have experience in vendor management, contract negotiation, and purchase order lifecycle management. Proficiency with ERP software such as SAP Ariba and Microsoft Dynamics 365, along with strong market research skills, will support the achievement of cost-effective procurement strategies. The Officer (Procurement) plays a vital role in coordinating with vendors and internal departments to facilitate smooth purchasing operations. This role requires a candidate with at least six months of relevant experience in procurement or supply chain, preferably with a background in business administration or supply chain management. The individual will not be managing a team but will be expected to work collaboratively across departments and with external suppliers to uphold compliance and efficiency. Strong communication and negotiation skills are essential to successfully interact with vendors and support organizational procurement needs.

Responsibilities

• Process purchase requisitions promptly and accurately to prepare purchase orders in alignment with organizational needs.
• Collect and compare quotations from multiple vendors to ensure competitive pricing and best value for the university.
• Coordinate with vendors regarding order delivery schedules and payment terms to maintain timely supply chain operations.
• Maintain detailed procurement records and regularly update the supplier database to ensure accurate tracking of purchases and vendor information.
• Ensure strict compliance with procurement policies, legal regulations, and budget constraints throughout the purchasing process.
• Conduct market research to identify potential suppliers, assess market trends, and support the development of procurement strategies.
• Utilize ERP systems such as SAP Ariba and Microsoft Dynamics 365 for purchase order lifecycle management and procurement documentation.
• Support contract negotiation activities by liaising with vendors and internal stakeholders to establish favorable terms and conditions.
• Assist in monitoring supplier performance and escalating issues or discrepancies to senior management when necessary.
• Collaborate with finance and accounting departments to coordinate payment processing and resolve invoicing matters.
• Prepare regular procurement reports and updates for management to facilitate informed decision-making.
• Stay up-to-date with supply chain best practices and procurement advancements to recommend process improvements.
  
  

Required Skills

Vendor Management, Contract Negotiation, Procurement Strategy, Purchase Order Management, Market Research, ERP Software, SAP Ariba, Purchase Order Lifecycle Management, Microsoft Dynamics 365,

Industry

Education/Training

Job Type

Full Time/Permanent

Gender

No Preference

Minimum Experience

6 Years