Operations Coordinator -facilities management

Key Responsibilities

• Coordinate and monitor daily facility operations, including electrical, mechanical, plumbing (MEP), HVAC, and civil maintenance.
• Ensure preventive and corrective maintenance schedules are implemented as per company standards and local authority regulations.
• Liaise with service providers, contractors, and suppliers to ensure timely execution of maintenance and repair works.
• Manage & Schedule supervisor & technicians work schedule daily and ensure works are done timely.
• Monitor supervisor & technicians’ performance.
• Ensure material consumption to avoid wastage.
• Conduct periodic site inspections.
• Coordinate for supervisor & technicians leave schedule & time sheet.
• Maintain compliance with UAE Civil Defense, Municipality, and Health & Safety requirements.
• Support facility inspections, risk assessments, and audits.
• Respond promptly to facility-related complaints or requests from internal departments.

Store & Inventory Management:

• Manage and control inventory of maintenance materials, consumables, spare parts, and tools.
• Receive, verify, and record incoming materials against delivery notes and purchase orders.
• Issue materials to supervisor/technicians and departments upon approval, ensuring accurate documentation.
• Maintain proper inventory levels through regular stock counts and reconciliation.
• Coordinate with procurement officer and suppliers for timely replenishment of critical items.
• Ensure storage areas comply with safety, cleanliness, and organizational standards.

Administration & Reporting:

• Maintain records of maintenance activities, material usage, and vendor documentation.
• Prepare and submit monthly reports on facility operations, store status, and expenditures.
• Support budgeting and cost control for maintenance and store operations.
• Ensure documentation and filing systems are up to date for audits and inspections.
• Manage and control inventory of maintenance materials, consumables, spare parts, and tools.

Qualification and Experience

• A Bachelor's degree or diploma holder experience in FM site operations, Supply Chain Management, store & inventory management or a related field is typically required.
• Minimum 3–5 years of experience in facilities operations and store/inventory coordination (preferably in the UAE).
• Excellent coordination and communication skills, people management and subcontractor management.
• Proficient in MS Office (Excel, Word, PowerPoint).
• UAE driving license is must.

Job Type: Full-time