Operations Officer

Duties & Responsibilities :

1. Maintain departmental check list for Operations daily, monthly, quarterly and yearly if any
2. Create log for all requests received during the day with cutoff time and ensure all done before the cut off time, that include Operations end of day tasks
3. Generate and archive all bank statements for all accounts on daily basis and make them ready for fund admin to reconcile
4. Maintain invoices register for all funds
5. Maintain invoices register for all Tadawul payments
6. Bank account opening, and opening accounts with custodian, ensure authorities updated as per valid authorized matrix
7. Provide the daily bank statements and custodian report to SFS- Fund Administrator of the funds, and respond to queries if relevant to Operations
8. Keep an updated list of all bank accounts, the list should include banking details, authorized signatories and last update made with the respective bank.
9. Create KYC – Know Your Client ready package for each individual fund (Commercial registration, VAT certificate, AoA etc..) ensure it is updated regularly to avoid accounts being blocked by the bank
10. Ensure all banks are updated with the valid authorized signatories
11. Create a list for each fund that should be used as profile for the fund, that list the service providers and existing contracts
12. Design an archive for all invoices by fund with copies of the invoices and confirmation of payment made, this will be in coordination with
13. Equities Fund Operations back-office execution, attend to fund manager requests of cash transfers, IPO subscriptions and follow up on IPO till it appears in fund, also it includes updating custodian for international trade and sending settlement instruction to custodian
14. Process redemptions and subscriptions transfers for all funds
15. Complete ifsah certificate, to ensure we have enough back up users.