Paralegal

The Paralegal supports legal, compliance, and administrative functions by performing legal research, preparing and maintaining documentation, managing patient-related legal correspondence, and assisting with regulatory, contractual, and litigation matters. This role ensures timely, accurate, and compliant handling of legal workflows across a multi location medical practice.

PRN - needed M-Th 9a-2p

Duties/Responsibilities:

Legal Support & Documentation

• Draft, review, and revise legal documents including contracts, business associate agreements (BAAs), subpoenas responses, demand letters, affidavits, declarations, and settlement documents.
• Assist with litigation case management, discovery responses, and document production.
• Prepare and maintain corporate records, policies, and compliance documentation.

Medical Record & Subpoena Management

• Manage all incoming subpoenas, record requests, and legal inquiries related to patient medical records.
• Coordinate with the Medical Records department to ensure HIPAA-compliant release of information.
• Track deadlines and maintain subpoena logs.

Regulatory & Compliance Support

• Assist with compliance matters involving HIPAA, OSHA, and state medical board requirements.
• Maintain documentation for audits
• Help ensure adherence to internal policies and healthcare regulations.

Contract & Vendor Support

• Assist with vendor contract review, renewals, and updates.
• Maintain organized contract repositories and track key dates and deliverables.

Research & Case Preparation

• Conduct legal research on applicable topics.
• Summarize findings and provide organized materials for attorney or leadership review.

Administrative & Cross Department Support

• Coordinate correspondence with attorneys, insurance companies, patients, and external parties.
• Maintain calendars, deadlines, and task lists for legal matters.
• Performs other duties as assigned.

Qualifications:

• Education: Associate degree from an accredited program.
• Experience: 2+ years of paralegal experience; preferred experience working in a medical practice, personal injury law firm, or healthcare organization, Knowledge of HIPAA, healthcare compliance, and medical record workflows, Experience with subpoena processing and litigation support
• License/Certifications: Paralegal Certificate from an accredited program
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills.
• Strong time management and ability to multitask
• Professionalism and discretion
• Problem-solving and initiative
• Ability to work independently and collaboratively
• Customer-service orientation when interacting with patients, attorneys, and internal staff
• Strong knowledge of legal terminology, procedures, and document management

Job Type: Part-time

Pay: $30.00 - $33.00 per hour

Expected hours: 20.0 per week

Work Location: In person