Parts Coordinator

Control Technologies, Inc. (CTI) is one of the largest and independent building systems integrators in the northeast, serving both New England and New York city.
For over 30 years, building managers and owners across the Northeast have trusted Control Technologies (CTI) to provide quality, state-of-the-art building controls, and management solutions to meet their facility’s unique needs.
We are seeking inspired individuals to join our team. Our company hosts locations in Vermont, New Hampshire, Massachusetts, and New York City. We place a high level of trust in our employees and prioritize investing in their growth and success. Investment in our employees makes a difference in helping us reach our goals with opportunities and challenges that lie ahead.

Parts Coordinator (HVAC / Controls) — Control Technologies, Inc.

Location: Vermont & Upstate NY Region
Job Type: Full-Time
Department: Service
Schedule: Monday–Friday, occasional extended hours during high-volume periods

ABOUT US
Control Technologies, Inc. (CTI) is a leading HVAC and Building Controls service provider supporting commercial, industrial, and institutional clients throughout the region. We pride ourselves on technical excellence, fast response, and outstanding customer relationships.

We are growing — and we’re looking for a proactive, detail-driven Parts Coordinator with HVAC/Controls knowledge to support our field service team.

POSITION OVERVIEW
The Parts Coordinator is responsible for sourcing, ordering, organizing, and tracking parts and materials used by our HVAC and Controls technicians. This role ensures that the right parts get to the right job at the right time. The ideal candidate understands HVAC/Controls systems, is highly organized and tech-savvy, communicates well, works proactively, and is willing to put in extra effort during urgent needs.

KEY RESPONSIBILITIES

Parts & Inventory

• Source and order HVAC/Controls parts from vendors
• Maintain accurate inventory and stock levels
• Track shipments, lead times, backorders, and deliveries
• Verify OEM part numbers and compatibility

Technician Support

• Prepare parts kits for service jobs
• Assist technicians with part identification and availability
• Resolve part shortages and find alternative solutions

Small Parts Estimates

• Prepare small-scope parts estimates for service work
• Confirm pricing, availability, and materials
• Communicate lead times and estimate details promptly

Documentation & Systems

• Maintain purchase logs, packing slips, and parts records
• Update ERP/service software with parts data daily
• Use vendor portals, spreadsheets, and digital tools efficiently

Vendor & Customer Communication

• Communicate professionally with vendors and internal teams
• Provide updates on delays or substitutions
• Build and maintain strong vendor relationships

Proactive Operations

• Anticipate material needs for upcoming projects
• Keep warehouse areas clean and organized
• Step up during urgent or high-volume periods

QUALIFICATIONS

• 3+ years experience in HVAC, Controls, Mechanical, or related parts coordination
• Strong understanding of HVAC/Controls components
• Excellent computer skills (ERP systems, spreadsheets, vendor portals)
• Strong communication and organizational skills
• Problem-solving mindset and proactive work style
• Valid driver’s license (occasional local parts pickup required)
• Ability to lift 50 lbs and navigate warehouse environments

WHY JOIN CTI?

• Competitive pay
• Growth opportunities
• Stable long-term career in a specialized industry
• Supportive leadership and strong team environment
• Training in HVAC and Controls systems available
• Meaningful impact supporting customer uptime

HOW TO APPLY
Submit your resume through Indeed or email it to your company’s designated hiring address.

Why You Should Apply
For over 30 years, Control Technologies, Inc. has built its success as an industry leader in building automation solutions and services. We pride ourselves in delivering truly Open Systems. Here, you will experience exciting opportunities with competitive benefits. We look forward to you joining our award-winning team.
Equal Opportunity Employer
Control Technologies, Inc. is an Equal Opportunity, Affirmative Action, and E-Verify Employer encouraging diversity in the workplace.
Control Technologies, Inc. does not discriminate based on race, color, religion, national origin, age, sex, sexual orientation, veteran status, genetic information, family medical history, disability, or other characteristics which are or may be protected by law. We urge qualified minorities and women to apply.