Payroll and Benefits Specialist

AKIRA Payroll and Benefits Specialist

In 2002, AKIRA opened the doors to its first women's clothing boutique in Chicago. Since then, the company has extended its reach to 35+ stores across the United States, as well as a thriving eCommerce business (shopAKIRA.com.) AKIRA is extremely well-poised for sustained growth as we continue to build a nationally recognized brand. AKIRA's culture has one very large, distinct difference from other high fashion competitors: Other-Worldly Customer Service and Fanatical, Obsessive Attention to the consumer's needs and desires. The core principle for all employees at AKIRA is to Act and Think Like an Owner, and this belief can be reflected across all areas of the company.

The Position: Payroll and Benefits Specialist

Location: Chicago, IL (Headquarters)

Job Overview:

As a Payroll and Benefits Specialist, you will play a crucial role in ensuring accurate and timely payroll processing and benefits administration for our employees. You will be responsible for assisting with various aspects of payroll and benefits, including data entry, record maintenance, employee inquiries, auditing, and compliance with relevant regulations.

Key Responsibilities:

• Assist in processing payroll for employees, including data entry and validation of timecards, time off accruals, bonuses, commissions, stipends, and deductions.
• Maintain accurate payroll records and employee data in compliance with legal requirements and company policies.
• Assist in payroll auditing and reporting.
• Oversee distribution of payroll checks every pay period.
• Collaborate with the HR team to ensure timely and accurate new employee onboarding and terminations.
• Respond to employee inquiries related to payroll and benefits and provide excellent customer service.
• Assist in benefits administration, including enrollment, changes, and providing information to employees.
• Assist in the renewal process of company benefit plans.
• Support the maintenance of employee benefits records, ensuring data accuracy and confidentiality.
• Review and process various types of garnishment orders.
• Assist in the preparation and distribution of benefits-related communications and materials.
• Collaborate with external vendors and service providers to resolve payroll and benefits-related issues.
• Verify the calculation of the monthly premium statements for all group insurance policies. Resolve administrative problems with the carrier representatives.
• Assist in compliance activities related to payroll tax, benefits regulations, and other HR-related laws.
• Contribute to process improvement initiatives to enhance efficiency and accuracy in payroll and benefits administration.
• Assist with other duties as assigned.

Skills/Abilities:

• Strong attention to detail and excellent data entry skills.
• Proficiency with Microsoft Office, particularly Excel.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational and time management skills.

Education and Experience:

• Bachelor's degree required, preferably in Human Resources, Business Administration, or a related field.
• CEBS or CPP certification is a plus.
• Prior experience in payroll or benefits administration is preferred.
• Experience with payroll software such as ADP or iSolved is helpful.
• Basic understanding of federal and state employment laws and regulations.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Travel: 5%

DiversityInclusion:

At AKIRA we believe that treating everyone in a first-class manner is essential to fostering an inclusive environment that reflects our values and our community. This is deeply rooted in our company's principles, culture, and fashion. We continuously strive to cultivate a company where employees feel a sense of belonging and contribute to a culture that values differences, ideas, and experiences. Our unique workforce is directly linked to our success and makes us stronger collectively.

Benefits and Perks:

AKIRA offers competitive benefits for full time employees, including Medical, Dental, Vision, Pet, Life, LTD, FSA/HSA/Dependent Care FSA, Flex Transit (CTA), 401(k), and employee discount. We are committed to encouraging internal development and providing significant career enrichment opportunities. Most importantly, what has propelled AKIRA's growth and success over the years has been the dynamic culture within the company - if you're filled with passion, have a strong desire to get things done, and if you want to go to a place where you know your work matters and where you can implement your ideas and decisions, then AKIRA just might be the place for you.

Job Type: Full-time

At AKIRA, we are committed to fair and transparent compensation practices. The starting pay range for this position is $60,000 to $70,000 annualized salary and may be adjusted based on experience, qualifications, and other job-related factors. Additional compensation and benefits may also apply and will be discussed during the hiring process.