Personal Assistant

We are looking for a highly organized and proactive Personal Assistant to provide comprehensive executive support to the Plant General Manager. This role ensures smooth day to day operations, manages schedules, coordinates meetings, and handles confidential correspondence with professionalism and discretion.

Responsibilities

• Manage and organize the executives' scheduled meetings, calendars, and appointments and Take minutes of meetings.
• Manages VIP travel and accommodation arrangements, mailing, shipping, supplies, equipment, bills, and organizing meetings.
• Screen incoming emails and calls and discuss required action.
• Review and check correspondence and reports; assess the importance of materials &organize documents to be forwarded to the GM for signature.
• Handle private, official, and confidential communications.
• Prepare agenda, gathers materials and data for meetings.
• Prepare Monthly Reports as required by the GM.
• Collect and prepare reports for the GM as required.
• Assembling and analyzing files according to the systematic chart arrangement
• Perform various executive support tasks and any other duties.
• Maintain the highest quality standards, follow-up system, confidentiality, and proactive work while ensuring that tasks assigned are completed.
• Ensure all aspects of the division are dealt with professionally.
• Act as the point of contact between all departments and employees with management; resolving their queries, linking other departments to communicate effectively.
• Handle Petty cash and own invoicing processes and other financial accounts; exit permits, residence permits, notices, agendas, information packets, progress reports, and meeting minutes correctly and professionally.

Qualifications

• Bachelor's degree or equivalent.
• Minimum of 2-3 years of experience in a similar role.
• Arabic speaking preferred; fluent in English.
• Strong proficiency in Microsoft Office; knowledge of Oracle/CRM is a plus.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks and maintain confidentiality.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Management

Industries

• Appliances, Electrical, and Electronics Manufacturing

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