Photocopy Technician

Title: Photocopy Technician

State Role Title: Printing Technician II

Hiring Range: $15 per hour

Pay Band: 2

Agency: Virginia Employment Commission

Location: VEC CENTRAL OFFICE

Agency Website: https://www.vec.virginia.gov/

Recruitment Type: General Public - G

**This is a non-exempt, hourly position without benefits, eligible to work up to 1,500 hours annually (May 1 – April 30). Hours for this position will vary depending upon workload and business need.**

Work hours: 4 - 9 pm, Monday - Friday and 8 a.m. - noon, on the second (2nd) and fourth (4th) Saturday of each month.

Job Duties

Receive, identify, properly code, and prepare agency documents to be recorded, scanned and archived as a permanent record. Prepare incoming documents for scanning.

Verify prepped documents for completeness, quality, and accuracy prior to scanning. Assign and key document codes, based on document type, into the Manual-ID queue of the iCapture System.

Key individual numbers, employer account numbers and appropriate dates (based on document information) in the Index-Edit queue of the iCapture System.

Input and monitor documents as they are processed through the automated iCapture Imaging System.

Review source documents, identify and analyze discrepancies, make corrections as needed, verify accuracy of output, and follow protocol to destroy original documents.

Identify, divide, and move documents as required within the Document-Assembly queue of the iCapture System.

Verify scanned images in VUIS for image quality and accuracy of coding.

Operate scanners to transfer documents from hard copy to image within the iCapture System.

Review source documents, identify and analyze discrepancies, make corrections as needed, verify accuracy of output, and follow protocol to destroy original documents.

Respond to user requests for document and report problems to supervisor for resolution.

Minimum Qualifications

Working knowledge of office practices and procedures.

Strong organization and data entry skills, specifically related to 10-key processing.

Ability to receive, sort and prepare documents to be scanned; use basic office and scanning equipment; respond to requests for information; maintain confidentiality; follow oral and written directions; comply with records retention guidelines; use automated systems to enter and retrieve information; and perform high-volume, repetitive manual tasks requiring attention to detail.

Ability to lift and carry 25 lbs.

Additional Considerations

Experience working with the retention and retrieval of electronic and hard copy records.

Automated system experience is desirable.

iCapture and VUIS or similar systems experience is desirable.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Diversity and inclusivity are at the heart of what we do in Virginia, and the VEC is committed to upholding these values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities.

The Virginia Employment Commission is an Equal Opportunity Employer/Program, and a Virginia Values Veterans (V3) certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and résumés will not be accepted.

Applications are not accepted after the recruitment closing date.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

Consideration for an interview is based solely on the information within the application (and/or resume). You must ensure your application/resume includes the scope of your experience, knowledge, skills, and abilities as it relates to the position you are applying for. Information not stated will not be assumed.

This website will provide a confirmation of receipt when the application is submitted for consideration.

For the status of your application and this position, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.

Auxiliary Aids and Services are available upon request to individuals with disabilities.
Applicants needing accommodations should contact the Human Resource office for additional information.

The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

NOTICE: VEC will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources / Recruitment

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.

Email: Careers@vec.virginia.gov for recruitment related questions. Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.