Prelitigation Assistant

Overview
We are seeking a proactive and detail-oriented Prelitigation Assistant to join our legal support team. This vital role involves managing a variety of administrative and project coordination tasks to streamline prelitigation processes. The ideal candidate will demonstrate exceptional organizational skills, case management skills, and a passion for supporting individuals in need. This position offers an exciting opportunity to contribute to a dynamic legal environment while developing your prelitigation and litigation skills.

Duties

• Maintaining a pre-litigation case load of personal injury cases ranging from minor automobile collisions to catastrophic injuries and death.
• Excellent knowledge in obtain medical and billing records.
• Strong oral and written communication skills.
• Proficient in preparing demand letters.
• Must be able to multi-task, manage time sensitive documents and have excellent organizational skills.
• Willing to work in a busy team environment.
• Maintaining client database and client files.
• Calculating and calendaring case related deadlines.
• Proficient in resolving property damage claims.
• Communicating effectively with clients, opposing counsel, opposing party, and/or third parties.
• Proficient in Microsoft Office/Outlook. Knowledge of CasePeer a plus
• Manage all aspects of office administration related to prelitigation cases, including filing, data entry, and maintaining organized case files both physically and electronically.
• Assist with client communication via phone, email, and written correspondence, ensuring professional phone etiquette and prompt responses.
• Prepare accurate documentation through proofreading, transcription, and data entry to ensure all case-related materials are clear and error-free.
• Facilitate project coordination by tracking deadlines, preparing reports, and coordinating with internal teams to ensure timely case progression.
• Handle front desk responsibilities as needed, including multi-line phone system management, greeting visitors, and managing office supplies to maintain a smooth office environment.
• Perform clerical tasks such as filing, photocopying, scanning documents, and maintaining organized records for easy retrieval.
• Provide executive administrative support by managing calendars, scheduling appointments, and assisting with special projects as assigned.
• Bilingual in English/Spanish preferred.
• Minimum 3 years Plaintiff Personal Injury experience required.

Benefits:

Paid Time Off, Holidays, 401K/Profit Share and Insurance including Medical, Dental and Vision.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person