Procurement Administrator

Manage the daily ordering of goods and services required by departments, including stationery, classroom materials, and operational supplies.

Source items only from Taaleem-approved vendors and maintain awareness of approved supplier lists.

Compare and evaluate quotations to ensure value for money and quality assurance.

Negotiate with suppliers on costs, payment terms, and delivery conditions.

Maintain positive and professional relationships with all suppliers and service providers.

Ensure all purchase requests are appropriately authorised prior to order placement.

Place and track orders in line with required delivery timelines.

Monitor and record all incoming goods, ensuring quality checks upon delivery and resolution of discrepancies.

Maintain accurate records and inventories of all items, including setting and monitoring reorder levels.

Track items issued to staff and ensure all delivery receipts are documented.

Ensure accurate record-keeping, including furniture and fixed assets.

Ensure all procurement activities align with allocated budget codes.

Submit delivery notes and invoices to the Accounts Department promptly to facilitate timely payments.

Monitor delayed or cancelled orders and provide suitable alternative options when necessary.

Maintain complete and accurate procurement documentation for audit and compliance purposes.

Provide administrative assistance to other departments as required.

Cover reception duties during lunch or absence periods when necessary.

Conduct daily checks as requested by the Facilities Manager to ensure compliance with regulatory requirements.

Prepare procurement-related reports and documentation as needed.