Project Estimating & Purchasing Coordinator

Benefits:

• 401(k) matching
• Bonus based on performance
• Competitive salary
• Health insurance

About Us
At Aspire Fine Homes, we’re not just building luxury homes — we’re building a company that’s redefining what excellence looks like in residential construction.
We believe in clarity, accountability, and growth. Every role matters, every voice counts, and every team member has measurable impact. We set audacious goals and back them with discipline, systems, and a culture where results and relationships matter equally.
Our team is driven by craftsmanship, innovation, and integrity — the kind that earns trust from Houston’s most discerning clients and fuels our mission to become a $100M organization without losing the personal touch that built our name.
Here, you’ll work alongside elite builders, designers, and leaders who are obsessed with improvement, fanatical about quality, and committed to the process. We operate with the same intensity and intentionality as a Fortune 100 company — with the agility and heart of a founder-led team.
If you want to be part of a winning culture where you’ll grow faster, think bigger, and build something that truly lasts — Aspire Fine Homes is where you belong.

Position Overview
We are seeking a Project Estimating & Purchasing Coordinator to support our Director of Construction and the Pre-Construction team. This role plays a critical part in keeping our projects on time, on budget, and construction-ready by managing estimates, coordinating vendor purchasing, and handling project administration.

Key Responsibilities

• Prepare formal bid packages (drawings, scopes, instructions) for vendors and trades.
• Gather, compare, and analyze trade bids and vendor proposals.
• Develop preliminary and final estimates under Director of Construction oversight.
• Perform value engineering with vendors/trades to identify cost savings while maintaining quality.
• Continuously update estimates as design changes occur.
• Maintain and update the company cost database quarterly to reflect market conditions.
• Provide detailed variance reports comparing estimates to actual costs.
• Issue purchase orders and work orders in Buildertrend.
• Track approvals, invoices, and change orders.
• Manage vendor relationships and assist with contract administration.
• Support change order pricing and provide accurate, timely updates to clients.
• Coordinate project utilities setup (gas, electricity, water, internet).
• Prepare jobsite packages (plans, specs, selections, and POs).
• Maintain Buildertrend files and project updates.
• Support communication between vendors, trades, and internal team members.

Qualifications

• 5+ years of experience in estimating, purchasing, or project coordination (residential construction preferred).
• Strong understanding of construction documents, trade bids, and cost analysis.
• Proficiency in Buildertrend or similar project management software.
• Highly organized and detail-oriented with ability to manage multiple priorities.
• Strong communication skills to work effectively with vendors, trades, and internal teams.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Compensation & Benefits

• Competitive salary based on experience (expected starting pay range: $65,000 – $85,000).
• Performance-based bonus opportunities.
• Health, dental, and vision benefits.
• Paid time off and holidays.
• Opportunity to grow into a Senior Estimating/Purchasing role as company scales.

Why Join Aspire Fine Homes?

• Be part of a high-growth luxury builder with ambitious goals.
• Gain exposure to all areas of Pre-Construction and grow professionally.
• Work closely with senior leadership and project teams.
• Join a culture that values excellence, innovation, and teamwork.