Project Team Assistant

Role Purpose

This is a secretarial position of an administrative nature, involving responsibility for general departmental administration management.

Key Accountabilities

• Performs experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; makes photocopies, files, distributes mail, etc.
• Will prepare complex and detailed reporting on various matters.
• Collects information from external and internal sources with regards to registration, flow, closure, dispatch and filing of project generated documentation.
• Communicates in a positive and effective manner with staff.
• Answers telephone communications and record messages.
• Any other duties as assigned.

• Ensure strict adherence of HSE policies and procedures set
• Report HSE incidents/violations etc. to superiors on time
• Strict adherence of legal requirements

Qualifications, Experience, Knowledge & Skills

• Bachelor’s Degree in a related field

• 5+ year’s relevant working experience.
• This position is typically assigned to a site location and employee must be able to work within construction site environment.
• Reporting Skills, Attention to Detail, Deadline-Oriented
• Should have the ability to operate individually and under supervision
• Ability to develop and maintain highly effective relationships, externally and internally.
• Solid sense of confidentiality and discretion.
• Outstanding interpersonal, written, and communication skills.
• Relies on experience and judgment to plan and accomplish goals.

• Ability to organize work effectively and prioritize
• Excellent PC skills including MS Office products

Flexibility in order to adapt to varying and changing demands