Property Services & Records Associate

Location: 320 Robert S Kerr Rm 105, Oklahoma City, OK 73102
Supervisor: Autumn Jefferis
Phone: 405-713-1540
Fax:



Description

The Oklahoma County Clerk’s Office is seeking a detail-oriented, customer-focused Property Services & Records Associate to join our Property & Lien Records team. This position serves as a primary point of contact for the public, processes payments, and supports the accurate recording and maintenance of real and personal property records.
This is an excellent opportunity for someone who enjoys serving the public, thrives in a fast-paced environment, and takes pride in accuracy, quality, and professionalism. Successful candidates must demonstrate strong time management, dependable attendance, and consistent punctuality.

Key Responsibilities

• Greet and assist customers in person, by phone, email, and mail.
• Process cash, check, and credit card payments; balance an assigned cash drawer.
• Prepare daily deposits and submit reports to Accounts Receivable.
• Review, scan, record, and index documents in compliance with Oklahoma statutes.
• Process mailed and electronic recordings, including issuing rejection letters when required.
• Provide document research assistance and prepare official and certified copies.
• Assist military veterans with filing and retrieving DD-214 records.
• Maintain accurate timekeeping and follow all County and departmental policies.
• Demonstrate reliable attendance and punctuality to ensure adequate team coverage.
• Read and interpret handwritten and cursive documents accurately.

Ideal Candidate
You thrive in a public-service environment and demonstrate:

• Strong attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to process payments rapidly and correctly.
• Professionalism, confidentiality, and sound judgment.
• Ability to follow procedures and adapt to changing processes or statutes.
• A team-oriented mindset with the ability to work independently when needed.
• Dependability, reliability, and strong time management skills.
• Consistently reporting to work on time and maintaining predictable attendance.
• Ability to clearly read and interpret handwritten and cursive documents.
  

Minimum Qualifications

• 1–2 years of office or customer service experience, including handling payments.
• High school diploma required; associate’s degree or specialized training preferred.
• Basic computer proficiency and the ability to learn recording systems.