PT - Office Assistant/HR Support

Position Summary

This Part-time position as Office Assistant/HR Support is the heartbeat of our headquarters—supporting HR, assisting our Founder, and keeping our building running smoothly. This role ensures our facility is clean, organized, tour-ready, and stocked, while also supporting the Executive team with administrative tasks that help our team move fast. The ideal candidate is proactive, service-driven, and thrives in a dynamic, creative environment.

KEY RESPONSIBILITY

HR & Administrative Support

· Support HR with document preparation, filing, onboarding/offboarding, and employee record management.

· Assist with scheduling trainings, employee events, and internal communications.

· Maintain confidentiality while supporting timekeeping follow-up, simple payroll admin tasks, and general HR workflows.

· Benefit reconciliation and invoice review/processing.

· DMV administration

Executive Support

· Assist the Founder with scheduling, calendar coordination, communication follow-up, and administrative tasks.

· Help prepare documents, organize workspace needs, and ensure readiness for meetings or special guests.

Office Operations & Facilities

· Manage office supply inventory, including coffee/breakroom supplies, workroom materials, and company essentials.

· Coordinate facility maintenance, vendor scheduling, repair requests, and service follow-ups.

· Maintain a clean, organized, and professional environment across all shared spaces—including lobby, meeting rooms, and creative work areas.

· Monitor and support housekeeping needs to ensure the TLD headquarters is always guest-ready.

· Guest Experience & Facility Tours

· Greeting and welcome visitors, athletes, partners, vendors, and VIP guests with a high level of professionalism and warmth.

· Conduct engaging, knowledgeable tours of the TLD facility—showcasing our history, paint shop, and brand experience.

· Maintain a polished, organized lobby and tour path to reflect TLD’s premium brand identity.

· General Administrative Duties

· Sort and distribute incoming/outgoing mail, packages, and deliveries.

· Support internal events, team lunches, meetings, and brand experiences.

· Assist with scanning, filing, data entry, and general administrative tasks.

Qualifications

· 1–3 years of office or administrative experience (HR support preferred).

· Strong attention to detail, organization, and follow-through.

· Professional communication style with a hospitality mindset.

· Ability to manage confidential information with discretion.

· Comfortable working in a fast-paced, creative environment.

· Proficiency in Microsoft Office, Google Workspace, and standard office equipment.

· Positive, proactive, and service-oriented attitude.

· Proficient in Microsoft Excel, PowerPoint, Word and Outlook

OTHER SKILLS & ABILITIES

· Proven experience as an administrative assistant or similar role

· Proficient skills in Microsoft Excel.

· Excellent written and verbal communication skills

· High attention to detail and accuracy

· Strong organizational and time-management abilities

· Ability to handle confidential information with discretion

· Strong Organizational and planning skills with the ability to multitask and complete a wide variety of tasks.

· Ability to prioritize projects.

· Must have strong initiative with integrity and adaptability.

EDUCATION REQUIREMENTS: Associate’s or Bachelor’s degree preferred, or equivalent work experience

SUPERVISORY: No

CONTACTS:

Internal: All departments

External: Partners, vendors, and guests

JUDGEMENT/REASONING ABILITY: Ability to recognize discrepancies and resolve problems quickly using sound judgment, poise and diplomacy. Requires ability to use judgment and reasoning skills, and determine when issues need to be escalated.

PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk, hear. The employee is frequently required to sit; use hands and fingers, bend, stoop and reach with hands and arms. And:

Ability to lift up to 35 pounds -10% daily

Able to sit at a desk and use/view computer -90% daily

Able to hear and speak into a telephone -40% daily

Able to stand, bend, stoop, twist -20% daily

WORK ENVIRONMENT: The noise in the work environment is usually moderate. Other factors are:

• Ability to travel if needed. Travel is minimal (<5 % annually) in this position.

• Fast-paced, with multiple demands environment

• Professional, yet casual office work environment

• Ability to work extended hours or weekends as required

REQUIRED PREHIRE SCREENINGS:

• Criminal - Felony and Misdemeanor 7 Years

• National Criminal Data Base 7 Years

• Social Security Verification

• Driving Record

Employment Verification

Job Type: Part-time

Pay: $24.00 - $26.00 per hour

Expected hours: 25 – 30 per week

Work Location: In person