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Purchasing Agent
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Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Health (IDOH):
The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.
Role Overview:
This position serves as part of the Purchasing Team to provide procurement authority for the Indiana Department of Health, to carry out all procurement related duties in accordance with guidelines set forth through the Indiana Department of Administration. This role will work with all purchasing needs requested across the agency including, but not limited to contracts/grants, contractors, & supplies/equipment.
Salary Statement:
The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
- Enter and ensure and all requisitions are approved, valid and within ISDH dollar delegation. Additionally, expedite to a purchase order within 2 business days of approval and validate the date and the purchase order is sent to the selected vendor with the program and contracts staff in copy.
- Ensure that every procurement file has all of the necessary supporting documentation to tell the story of who, what, when, where, why and how the purchase was done, including but not limited to the IDOA audit checklist and the recommendation for award document.
- Ensure that all IDOA procurement policies and procedures are followed.
- Ensure that all our internal and external customer needs are met. Customer service to internal and external customers is key to success in this position.
- Ensure that all issues are escalated to the Director, with a possible resolution to resolve the issues, when able. This includes looking at managing requisitions daily, to ensure requisitions are moving, as well as contracts are submitted to the Contract Team and, PO are expedited and dispatched timely.
- Ensure that all emails, phone calls, voice mails and any other form of communication is addressed within 1 business day. All internal and external customers must be provided with excellent customer service by meeting or exceeding the customers’ expectations.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- Knowledge or willingness to develop knowledge of all Encompass modules
- Knowledge or willingness to learn all aspects of IDOH Procurement and the Procurement Guidelines designated by IDOA Procurement
- Knowledge or willingness to develop knowledge of Finance Department functions and procedures, as well as all Departments within the Agency.
- Ability for problem solving.
- Ability to provide customer service with diplomacy and tact
- Aptitude for business and mathematics
Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
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A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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