Purchasing Assistant

Summary:

This position is primarily responsible for supporting purchasing and purchasing systems throughout the company. Helping to ensure that the proper raw material inventory levels are maintained. The position will assist management in all areas related to purchasing, inventory, and reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Review inventory levels of raw material items and plan replenishment as needed.

· Forecast raw material needs and keep proper inventory levels and flow of needed materials.

· Place Navision purchase orders from approved vendors as needed.

• Review the status of open purchase orders to confirm ship dates and communicate any potential delays that could affect the production of our products.
• Control and review non-system items (plastic bags, glues, tapes, etc.). Take inventory of non-system items in the warehouse regularly.
• Place non-system purchase orders.

· Direct and manage the paperwork flow of one or more of our outside co-packers.

· Handle receiving paperwork of blends at all outside warehouses.

· Process receiving paperwork (with an internal check by the Director of Purchasing).

• Scan, e-mail, and file daily production verification reports and receive edits.
• Enter daily bulk stix schedule and any blending schedules from the lab via Navision.
• Manage outside warehouse(s) inventory levels and paperwork.
• Process all internal and external documents accurately and timely.
• Help review and update the current purchasing registers and purchasing SQF documentation.
• Oversees the monthly Iced Tea & Drink Mix Blend inventory reconciliation.
• Manage new label development and existing label changes for all private label accounts.
• Manage part of the monthly physical inventory process.

ACCOUNTABILITY:

Adheres to Good Manufacturing Practices (GMP) and food safety and food quality fundamentals, including traceability, Hazard Analysis and Critical Control Points (HACCP) plans, allergens, control of contaminants, and calibration of equipment.

QUALIFICATIONS:

· Bachelor's degree in business administration, supply chain management, or a similar field preferred.

· 2+ years of experience as a purchasing specialist or in a similar role.

· Strong analytical thinking and problem-solving skills.

· Proficiency in Microsoft Office, especially Excel, is a must.

· Knowledge of Navision or QuickBooks is a plus.

· Team player with strong organizational skills.

This is a general job description that is not all-inclusive. Working conditions, duties, and responsibilities are subject to changing requirements at any time. Management reserves the right to alter this position when conditions merit.

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Purchasing: 2 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Brooklyn, NY 11208 (Required)

Work Location: In person