Purchasing Associate

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Job Summary:

As a Purchasing Associate, you will perform day-to-day administrative tasks that support purchasing activities for materials, equipment rentals, tools, services, and other commodities.

Key Responsibilities:

Perform activities to rent, lease, or purchase materials, equipment, or services at competitive prices to meet budget and project objectives.
Maintain and update the ERP system to ensure it is current. This includes modifying purchase orders as needed, and the manual closing of purchase orders as needed.
Create and review requests for quotes, source, negotiate, and manage the ordering process for goods and services.
Expedite delivery of goods/services to meet user requirements.
Compile and submit weekly expense reports for credit card orders.
Obtain supplier/subcontractor business documents (W9, COI, licenses) as needed.
Follow up on orders to ensure timely delivery.
Collaborate with Estimating, Engineering, Project Management, and Shop/Field Supervisors for integrated material flow.
Provide effective purchasing services to all users within the company.
Coordinate with accounting and finance for accurate cost distributions, and closures of purchase orders as needed.
Assist accounting with invoice issues and work with suppliers to correct errors.
Maintain accurate records of quotes, requisitions, purchase orders and supplier information.
Perform tasks with excellence, honesty, and integrity.
Perform other duties as assigned.

Education:

High School Diploma or GED, required.

Experience:

Must have clerical office support experience.
1+ years of professional purchasing experience in maintenance, repair, operating commodities in a heavy construction or service environment, is a plus.

Knowledge Skills & Abilities:

Must be proficient with the Microsoft Office Suite.
Possess a strong attention to detail.
Proven successful negotiation skills.
Market knowledge of sourcing of materials and services is a plus.
Must be a team player.

Work Location and Travel:

1400 Chamber Drive, Bartow, Florida 33830

Work Environment:

Corporate office environment
This is a full-time position. Days and Hours of work may vary and are somewhat flexible, but this position is generally required to work from the work location above Monday through Friday, between the core hours of 7 am to 6 pm. Must be willing to work nights, weekends & holidays, when necessary.
Mid-State maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Mid-State is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen and job-related employment physicals. Must also submit to a post-offer / pre-employment background check that verifies criminal history.

Physical Requirements:

Talk/Hear: Must have the ability to communicate information and ideas so others will understand.

Stand/Sit: The person in this position needs to sit for extended periods in a professional office environment.

Walk: Occasionally be able to walk distances to tour facilities.

Use hands/fingers to handle or feel: Often operates a computer to perform general office duties.

Stoop, kneel, crouch or crawl: People in this position occasionally need to stoop, kneel crouch or crawl.

See: Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Carry, weight, Lift: Must be able to occasionally lift or move up to 10 pounds.

Exposure to work: Considerable time will be spent in processing environments indoors. Environments can be loud, dusty, hot, or cold.

Must be legally authorized to work in the United States.

Mid-State participates in E-Verify. Go to https://www.uscis.gov/e-verify to learn more.

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