Purchasing Clerk

Northwood Overview

An enterprising organization managing hospitality assets that deliver unique, carefully curated guest experiences. We understand that our people are the hallmark of our success, managing and operating a portfolio of leading hotel assets ranging from select service to lifestyle independent hotels. Our people are the most important assets. We are committed to developing talent and building high performance leadership teams. We understand that the sum of our collective talents and efforts helps us achieve greater results and thrive.

Job Overview:

The Purchasing and Receiving Clerk is responsible for assisting the Director of Purchassing efficiently manage the hotel's purchasing shipping and receiving operations. This role involves, receiving deliveries, inspecting goods, maintaining accurate records and will include entering and receiving purchase orders; utilizing a web-based inventory management/package tracking software. The ideal candidate will possess strong ability to assist in maintaining a clean, organized, and safe environment with attention to detail, and a commitment to cost-effectiveness.

Responsibilities:

• Purchasing:
  • Assisting in procure supplies, equipment, and other materials as needed.
  • Ensure storage ares are clean and organized
  • Create and receive orders and track orders to ensure timely delivery.
  • Ability to communicate with verndors ensuring that the departments needs are met.
  • Work with interdepartmental associates; helping to locate needed products and assisting in requisitions when needed.
• Receiving:
  • Receive and inspect incoming deliveries for quality, quantity, and damage.
  • Verify purchase orders and invoices against received goods.
  • Store and organize received items in designated areas.
  • Maintain accurate records of all incoming and outgoing shipments.
• Inventory Management:
  • Assist in monitoring inventory levels and reorder supplies as needed.
  • Conduct regular inventory counts and reconcile discrepancies.
  • Implement inventory control procedures to minimize waste and loss.
• Administrative Tasks:
  • Maintain detailed records of all purchasing and receiving activities.
  • Assist with other administrative tasks as required.

Qualifications

• High school diploma or equivalent.
• Previous experience in purchasing, receiving, or inventory management.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Proficiency in computer software, including Microsoft Office.
• Knowledge of procurement and inventory control principles.
• Ability to lift and carry heavy items up to 50 lbs.

Perks & Benefits:

• Medical, Dental, Vision
• Hotel Discounts
• Paid Time Off
• Employee Assistance program

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member. Duties, responsibilities and activities may change or be added at any time with or without notice.

Requirements:

• High School diploma or equivalent required and/or experience in a hotel or a related field preferred.
• At least one year of progressive experience in a hotel or related field preferred.