Purchasing Coordinator

About MCC

Metropolitan Community College is the oldest public institution of higher learning in Kansas City, Missouri, founded in 1915 as the Kansas City Polytechnic Institute. The Junior College of Kansas City, as it was known starting in 1919, was one of the first schools in the country to award an associate degree. Today, MCC offers 125 associate degree and certificate programs.

Metropolitan Community College comprises five campuses (including MCC-Online) on the Missouri side of the Greater Kansas City area 47 major buildings and about 550 acres in all: MCC-Blue River, located in Independence, Missouri; MCC-Longview located in Lee's Summit, Missouri, MCC-Maple Woods located in the Northland of Kansas City, Missouri; and MCC-Penn Valley, located in Midtown Kansas City, Missouri.

MCC is accredited by the Higher Learning Commission. In addition, several programs have specific accreditations as well.

***MCC does not provide employer-paid sponsorships.

Job Summary

Incumbents coordinating district-wide purchasing activities.

Essential Functions

• Coordinate all operations related to the acquisition of District-wide furnishings; work may involve assigning work to staff; ensuring process and operational efficiency; and ensuring compliance with applicable policies and procedures
• Facilitate and oversee competitive solicitation processes such as quotes, bids, RFP's & RFQ's through the award recommendation/interview processes; collaborate with District-wide personnel in developing purchase specifications; and makes recommendations for awards; work may involve researching, compiling, and analyzing procurement- and financial-related information
• Administer District-wide procurement cards; work may involve troubleshooting user accounts, reporting fraudulent activity, ordering new/replacement cards, closing cards, adjusting spending limits, and reconciling monthly statements
• Maintain purchase order systems; work may involve approving, changing, and/or closing orders; reopening or closing purchase orders; and reviewing budgetary information
• Prepare and maintain reports, records, forms, and other documentation for review and approval by Board of Trustees, and maintain and update purchasing databases and websites, to ensure timely and accurate documentation, and compliance with applicable laws, policies, and procedures.
• Coordinate with and/or serves as a liaison to staff, faculty, vendors, the legal department, and other internal/external staff, departments, and/or agencies to communicate information, resolve issues, and facilitate departmental operations
• Conduct extensive research for projects, includes collecting and providing examples for solicitation development; and finding new vendors to register to do business with MCC
• Attend outreach events relating to vendors and provide and assist them in registering and working with the College
• Coordinate district-wide purchasing activities and collaborate with district personnel to research and develop specifications/scope of work for solicitations
• Collaborate with internal and external constituencies and Legal to draft and execute contracts
• Review, research and approve requisitions through the financial system
• Oversee process for vendors to register with MCC and submit bids electronically
• Facilitate processing of purchase orders including order review and approval, changes and closes purchase orders, and budgets check
• Maintain and update Purchasing website
• Perform other duties as assigned

Qualifications, Knowledge, Skills, Abilities and Physical Requirements

Minimum Qualifications:

• Associate’s degree or two-year technical certificate*
• Three (3) years' experience in purchasing support or related area

• Bachelor's degree

• Minimum Education Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

• Knowledge of procurement principles and practices
• Knowledge of product and service research methods
• Knowledge of applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
• Knowledge of contract administration and maintenance principles and practices
• Knowledge of accounting practices and processes
• Knowledge of negotiation practices
• Knowledge of basic budgeting principles
• Knowledge of service and material sources and suppliers
• Skilled in using a computer and related software applications
• Skilled in processing requests for procurements
• Skilled in conducting research
• Skilled in preparing and maintaining a variety of records and reports
• Skilled in obtaining and interpreting market prices and trends
• Skilled in developing and analyzing complex solicitations, specifications, and conditions for bids and proposals
• Skilled in interpreting contractual terms and conditions
• Skilled in coordinating and evaluating bid and proposal solicitations
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Supplemental Information

EEO Statement:
Metropolitan Community College is an Equal Employment Opportunity employer that prohibits discrimination or harassment of any person on the basis of race, color, religion, sex, sexual orientation, gender identity, age, birth ancestry, national origin, or disability. EOE/ M/ F/ Vets/ Disabled

Accommodations:
MCC is committed to the full inclusion of all qualified individuals. As part of this commitment, MCC will ensure that persons with disabilities are provided with reasonable accommodations in all aspects of employment, including the application process. To request an accommodation and/or a copy of the Americans with Disabilities Act applicant procedures, please contact the Office of Human Resources.

We offer a complete benefits package including:

• Health care (medical, dental and vision)
• Flexible Spending Account and Health Savings Account
• Employee Assistance Program
• Retirement including deferred compensation plans
• Life insurance including long-term and short-term disability
• Paid time off (holidays, vacation, and sick leave)
• Professional development
• And much more!