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Purchasing & Data Analyst
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POSITION SUMMARY
The Purchasing & Data Analyst plays a key role in optimizing purchasing, controlling costs, and improving operational performance across all Hangout Hospitality Group locations. This position combines purchasing analytics, data intelligence, and modern AI-supported tools to deliver accurate insights that guide decision-making across Operations, Finance, Culinary, and Purchasing.
Candidates must have hands-on experience with Restaurant365 (R365), Aloha NCR POS, advanced Excel skills, and the ability to leverage AI tools to support forecasting, reporting, automation, and process improvement.
KEY RESPONSIBILITIES
1. Procurement Analysis & Strategy
- Analyze purchasing, usage, and cost trends to identify inefficiencies and cost-saving opportunities.
- Use historical purchasing data and AI-assisted forecasting to recommend procurement improvements.
- Monitor product movement and proactively suggest alternatives when pricing, quality, or availability changes.
2. Vendor Performance, Relationship Management & Sales Associate Engagement
- Maintain strong working relationships with vendors and sales associates to ensure service, communication, and support remain consistent.
- Evaluate supplier performance based on pricing accuracy, delivery reliability, product quality, and overall value.
- Support negotiations using data-backed insights.
- Collaborate with sales representatives on product updates, promotions, availability issues, and market trends.
- Serve as a point of contact between HHG locations, suppliers, and sales teams.
3. Inventory & Cost Management
- Use POS data and predictive analytics to forecast demand and optimize inventory levels.
- Track food, beverage, and retail cost trends across all units.
- Utilize AI-powered variance alerts to detect waste, shrinkage, receiving issues, or ordering patterns that require correction.
- Collaborate with Culinary and Operations teams to improve portioning, receiving accuracy, and waste reduction.
4. Data Reporting, Insights & AI Integration
- Build dashboards and automated reporting tools with AI-driven insights and forecasting.
- Utilize AI tools for predicting sales and usage, improving par levels, detecting cost anomalies, and automating routine data tasks.
- Present operational and financial insights to leadership in a clear and visually organized format.
5. Software Utilization & System Optimization
Restaurant365 (R365) — Required
- Manage purchasing, inventory, AP automation, and COGS reporting modules.
- Ensure accuracy of PO workflows, receiving, transfers, and invoicing.
- Use R365 Intelligence features for forecasting and variance identification.
Aloha NCR POS — Required
- Integrate POS sales and product mix data into purchasing and forecasting.
- Use POS trends to support menu engineering and ordering strategy.
AI & Automation Tools — Required
- Apply AI tools (Excel AI features, Power BI forecasting, ChatGPT-style analysis, R365 Intelligence) to enhance accuracy, forecasting, and efficiency.
- Identify new opportunities for AI integration across purchasing, inventory, reporting, and operations.
Excel / Power BI / Data Visualization
- Build advanced financial and operational models.
- Create dashboards using pivot tables, PowerQuery, and BI tools.
6. Issue Resolution & Cross-Functional Operations
- Investigate pricing discrepancies, delivery issues, invoice errors, or inventory variances using AI-assisted diagnostics.
- Work closely with GMs, Chefs, Operations, Finance, and Accounting to ensure data accuracy and operational consistency.
- Train managers and team members on using dashboards, AI-assisted forecasting, and purchasing best practices.
ESSENTIAL SKILLS
- Strong analytical skills and familiarity with predictive modeling.
- Hands-on experience with AI-supported tools for forecasting, anomaly detection, and automation.
- Advanced proficiency in R365, Aloha NCR, Excel, and BI platforms.
- Excellent communication, vendor relationship-building, and negotiation skills.
- High attention to detail and accuracy.
QUALIFICATIONS
- Bachelor’s degree in Data Analytics, Finance, Business, Supply Chain, Hospitality Management, or a related field.
- 2–5+ years of data or purchasing experience (multi-unit restaurant experience strongly preferred).
- Required: Experience with R365 and Aloha NCR.
- Preferred: Experience with Power BI, Tableau, SQL, or Python; familiarity with AI tools.
HANHHG
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