Purchasing/Receiving Clerk

Emerald Textiles is considered one of the top providers of linen service to major hospitals and healthcare facilities throughout California, Nevada and Utah. Our intention at Emerald is to actively participate in the patient healing process.

We accomplish this by providing a laundry product that is the best it can be for the patient and hospital staff.

Our goal at Emerald is that every day we – AS A TEAM – will deliver a product that is of the highest quality possible.

Position Summary

The Purchasing and Receiving Clerk provides administrative support to the organization's purchasing and receiving functions. This position is responsible for preparing purchase orders, making approved purchases, and maintaining accurate records of incoming goods and expenditures. The role involves frequent interaction with vendors and internal departments, ensuring that all purchases align with budgetary guidelines and company policies.

This is an hourly administrative position requiring attention to detail, strong computer proficiency, and a solid understanding of basic accounting processes.

Key Responsibilities Purchasing Administration

- Create and process purchase orders in accordance with established procedures and budget limits.
- Make approved purchases and coordinate with vendors to ensure timely delivery.
- Verify purchase documentation for completeness and accuracy prior to submission.
- Assist in monitoring expenditures to ensure purchases remain within budget constraints.
- Support reconciliation of purchase orders with invoices and receiving documentation.

Receiving and Documentation

- Receive goods and materials, verifying quantities, descriptions, and conditions against purchase orders.
- Record and file all receiving documentation and communicate discrepancies promptly.
- Coordinate returns or exchanges with suppliers as needed.
- Maintain orderly and accurate records of deliveries and inventory adjustments.

Systems and Reporting

- Enter and track purchasing data in Microsoft Great Plains (MS Dynamics GP).
- Use Microsoft Office applications (Excel, Outlook, Word) to prepare reports, correspondence, and budget summaries.
- Assist in maintaining up-to-date purchasing and receiving logs for audit and reporting purposes.

General Support

- Communicate effectively with internal departments regarding order status, deliveries, and budget matters.
- Provide administrative support to the Finance and Operations teams as required.
- Suggest process improvements to enhance purchasing and receiving efficiency.

Qualifications and Skills

- English Required verbal and written

- Minimum of 2 years of experience in Accounts Payable, Accounts Receivable, or related administrative roles.

- Strong Computer skills required.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook required).
- Experience with Microsoft Great Plains (MS Dynamics GP) or other Finance software preferred.
- Excellent attention to detail and accuracy in data entry and documentation.
- Strong organizational and time management skills.
- Effective written and verbal communication skills.
- Ability to work collaboratively across departments and with external vendors.

Working Conditions

Full-time, hourly administrative position.
Primarily office-based, with occasional light physical activity related to receiving duties (lifting or moving small packages).

Pay: $26/hour

Benefits:

- Dental insurance

- Health insurance

- Life insurance

- Paid sick time

- Paid time off

-Vision insurance

Job Type: Full-time

Pay: Up to $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Experience:

• Forklift: 1 year (Required)
• Shipping & receiving: 1 year (Required)
• Warehouse: 1 year (Preferred)
• Purchasing: 1 year (Required)

Work Location: In person