Reception/Administrative Executive

Role Overview:
As a Reception/Administrative Executive, you ll oversee daily front desk operations, provide support to agents and clients, and assist the CEO with administrative duties. This position is ideal for individuals who are detail-oriented, reliable, and comfortable managing multiple tasks in a fast-paced environment.

Key Responsibilities:
Reception & Office Coordination:
Greet visitors and clients in a professional and welcoming manner.
Manage incoming phone calls and direct them to the appropriate team members.
Maintain an organized and presentable reception area.
Schedule appointments and manage the company calendar efficiently.

Client & Agent Support:
Handle client inquiries and connect them to the right departments or agents.
Support the coordination of meetings and client follow-ups.
Prepare materials and documentation for property showings and meetings.

Administrative & CRM Tasks:
Keep accurate records of client and property information.
Regularly update CRM systems with new client and property data.
Provide administrative support to the management team.
CEO Assistance.
Manage the CEO s schedule and ensure all appointments are organized.
Handle sensitive and confidential matters with discretion.
Complete delegated tasks promptly and accurately

Additional Support:
Maintain attendance records and assist in organizing internal meetings.
Coordinate logistics for company events and team gatherings.

Requirements:
1 3 years of relevant experience in administrative or front desk roles (real estate experience is advantageous).
Strong communication and interpersonal skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Knowledge of CRM systems and office management tools.
Highly organized, efficient, and attentive to detail.
Professional, dependable, and able to handle confidential matters responsibly.

What We Offer:
Benefits in accordance with UAE Labor Law.
A supportive, team-driven work environment.
Exposure to both operational and executive-level administrative functions.
A chance to work with a well-established and respected real estate firm.
Opportunities for career development and growth.