Receptionist and Office Manager

Your new company
A leading integrated energy company with a strong global presence, offering employees the opportunity to work on impactful projects that power economies across the world. The company values innovation, collaboration, and professional growth, making it an exciting environment for those looking to build a rewarding career in the dynamic energy sector.

Your new role

• Manage reception duties, answer calls and handle email correspondence across the business
• Organise post and packages, maintain stationery and equipment, and shop for office needs while controlling costs
• Travel & Accommodation, coordinate flight bookings for multiple offices, arrange hotel stays, and facilitate local transportation for staff and directors
• Prepare meeting rooms, order refreshments, and maintain calendars for key company events and holidays
• Financial & Reporting Tasks, reconcile monthly credit card statements, manage petty cash and inventory reports, and liaise with accounts for invoicing
• Visa & Documentation, compose letters for visa purposes, process applications, and provide administrative support across international offices

What you'll need to succeed

• Strong Organisational skills and ability to manage multiple tasks, prioritise and maintain accurate records
• Professional phone and email etiquette, and clear coordination with internal and international teams
• Accuracy in financial reconciliations, visa documentation, and calendar management
• Proactive in finding cost-saving options, resolving logistical challenges, and supporting staff needs
• Competence with office software MS Office, booking systems and handling reports

What you'll get in return

• Bonus (based on performance)
• 25 days annual holiday
• Bupa medical
• Travel insurance
• Gym allowance

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)