Receptionist (Site office) near Indus International School

We have a job opportunity for the role of a Receptionist cum Office Administrator at our Site marketing office for our ongoing RERA approved plotted development / Villa project located at sy no. 9/8, Bilchikkanahalli locality, (close to Sarjapur, near to Indus International school), who can manage activities as narrated below.

Work location: Project Site Marketing office,

Work GPS location: co-ordinates: 12.832537, 77.776449

Google map location: https://maps.app.goo.gl/E4YoUCZx2aB1b6mz6

Work times: 9.30am to 6pm, 6 days work week.

Skills / Criteria:

• 2 years of customer / public facing experience.
• Technical skills: use of PC, basic networking knowledge, Word, Excel, Powerpoint, collaboration tools.
• Linguistic skills: English (Read, Write, Speak), Kannada (Read, Speak), Hindi (Speak).
• Possess own vehicle to commute to workplace, carry own lunch / food.
• Candidate must be energetic, smart, presentable and must possess a great deal of perseverance.
• Must be a good communicator with good interpretation skills. Possess multitasking abilities, can-do attitude.
• Must be highly trustworthy and able to maintain confidentiality on all matters.
• Possess good handwriting.
• 27 to 35 years of age.

Role / Responsibilities in brief

• Greet and welcome visitors as soon as they arrive at the office.
• Answer, screen and forward incoming phone calls, enquiries from potential customers. Documenting, tracking, reporting the same.
• Update calendars and schedule meetings for customers, stakeholder visits, etc.
• perform follow-up tasks proactively, track pending / open action items for closure.
• Manage unit bookings received on-site / at site office from sales team.
• prepare vouchers, keep updated records of expenses and costs, co-ordinate with accounts team and other staff members to meet business objectives.
• Ensure reception / lobby / discussion areas, restrooms, and all other internal and external office area is clean, tidy and presentable.
• Maintain visitors records, office logbook(s) for all maintenance activities, maintain & issue visitor badges for site visitors, advise on safety precautions for site visitors, manage to provide necessary safety equipment as needed.
• Managing office related inward and outward registers, document movement registers, etc.
• Order front office, housekeeping, pantry, restroom, stationary items, company branding supplies and maintain inventory of stock.
• Ensure that all fixtures and fittings are in working condition, manage lawns, gardens, etc are kept in excellent condition always by engaging / co-ordinating with relevant service providers, etc.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, managing files, customer records, etc.
• Accurate reporting of Facts, Provide periodic reports to Senior Management as per the mandate.
• Manage / monitor - security staff, support staff, housekeeping staff, their attendance / in-out times, etc.
• Ensure timely payment of site office bills to relevant departments, service providers, etc. by co-ordinating with accounts team and senior management.

candidates residing in and around Handenahalli, Sarjapura, Billapura, Billchikkanahalli, Attibele, Anekal, nearby localities / areas are preferred.

Job Types: Full-time, Permanent

Pay: ₹22,000.00 - ₹26,000.00 per month

Benefits:

• Health insurance

Application Question(s):

• Have you reviewed the job ad fully and visited the work location ?
• are you residing within a reasonable and commuting distance to work location ?
• do you own a 2 wheeler and be able to commute to work location ?
• mention the locality / area of your current place of stay

Education:

• Bachelor's (Preferred)

Experience:

• receptionist, customer facing: 2 years (Required)

Language:

• English, Kannada, Hindi (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person