Recruitment Assistant – Election Representative (Extra Help)

CAREER DESCRIPTION

ABOUT THE POSITION

The Recruitment Assistant/ Election Representative (Extra Help) positions will fulfill staffing needs within the Administrative Services Department of the Registrar of Voters. Job duties for the Recruitment Assistant/ Election Representative (Extra Help) may include:

• Contacting candidates to schedule interviews
• Making packets for interviews
• Conducting reference checks for new hires
• Preparing new hire packets and files
• Assisting with onboarding of new hires
• Scanning and filing paperwork
• Reviews documents for completeness, accuracy, and consistency with procedures prior to entry
• Understand and adhere to confidentiality guidelines
• Other administrative duties as assigned

In addition to the duties listed in this bulletin, the ideal candidate will possess demonstrated experience in managing a wide array of tasks, be able to understand, interpret and apply policy, procedures, and regulations, be able to work well in a team environment and individually, work well in a fast-paced environment handling multiple tasks at the same time, and be willing to work overtime with little to no prior notice. Additional experience includes.

Customer Service

• Interacting in a professional and courteous manner
• Anticipating and meeting customer needs in all situations
• Establishing productive and professional relationships with internal and external customers

Communication Skills

• Valuing and participating in a free flow of information with others for the sake of a common goal
• Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure
• Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment
• Bilingual skills are highly desirable

Technical Knowledge | Office Experience

• Utilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint
• Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents
• Using a keyboard or data entry terminal to enter alpha and numerical data
• Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment

Interpersonal Skills

• Working well in a team environment
• Consistently demonstrating a positive attitude
• Exhibiting a strong work ethic
• Working independently

MINIMUM QUALIFICATIONS

PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS

Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine.

Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused on different interpersonal situations.

Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines, and multiple assignments concurrently.

SPECIAL REQUIREMENTS

All candidates considered for this position will be required to successfully pass a background check consisting of employment history, professional references, criminal check, and pre-employment physical. Possession of a valid California drivers’ license, Class C, and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record.

RECRUITMENT PROCESS

The Registrar of Voters Administrative Services Department will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening | (Refer/Non-Refer)

The Registrar of Voters Administrative Services Department will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition.

Online Self-Administered Examination | (Weighted 100%)
Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self–administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process.

Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

ADDITIONAL INFORMATION

Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in “governmentjobs.com” and “ocgov.com”. If your email address should change, please update your profile at www.governmentjobs.com

How to Apply:

• Apply online by clicking the “Apply” link located at the top of this announcement
• Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed
• For specific information regarding the recruitment, please contact Lora El Amatory either by email at lora.elamatory@ocvote.gov or via telephone by calling (714) 567-5031.

EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com"; and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

EEO INFORMATION

Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays-we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information