Schedule Manager

We are seeking a meticulous and dynamic Schedule Manager to oversee all scheduling operations for a large-scale live event in Dubai. This includes coordinating multiple rehearsal venues, performance locations, and departments across a workforce of 200–300 cast, crew, and technical staff.

The Schedule Manager plays a central role in ensuring the creative, technical, and operational workflows run seamlessly — balancing artistic needs with logistical realities in a fast-paced environment.

This is an exceptional opportunity for someone experienced in complex live production environments, capable of maintaining clarity and precision amid constant change.

Key Responsibilities

• Develop, maintain, and distribute comprehensive daily and long-range schedules across all departments (artistic, technical, operations, logistics, etc.).
• Coordinate rehearsal and performance schedules across multiple venues, ensuring efficient use of time and space.
• Serve as the primary liaison between Production, Stage Management, Creative, Technical, and HR teams for all scheduling matters.
• Track availability, leave, and call times for 200–300 personnel, including cast, crew, and contractors.
• Manage last-minute schedule changes, ensuring updates are communicated promptly and accurately to all stakeholders.
• Support the Production Office in maintaining the Master Production Calendar and Show Runway Timeline.
• Anticipate potential schedule conflicts or dependencies and propose proactive solutions.
• Generate and circulate daily call sheets, rehearsal reports, and timeline overviews for senior leadership and department heads.
• Ensure clear communication across time zones and teams, particularly with visiting specialists, creatives, and suppliers.

Qualifications & Experience

• Minimum 5–7 years’ experience in scheduling or production coordination for large-scale live events, theatre, festivals, film, or international entertainment productions.
• Proven experience managing multiple overlapping schedules and large teams.
• Strong familiarity with production workflows for rehearsals, installations, and performances.
• Exceptional organizational skills with attention to detail and time management.
• Excellent communication and diplomacy skills across creative, technical, and executive teams.
• Fluency in English required; Arabic an advantage.

Personal Attributes

• Calm under pressure and adaptable to evolving priorities.
• Strong interpersonal communicator who thrives in collaborative environments.
• Analytical mindset — capable of balancing artistic needs and operational constraints.
• Highly reliable, proactive, and discreet in handling sensitive information.
• Enjoys building structure in dynamic, fast-moving projects.

Job Type: Temporary
Contract length: 2 months

Pay: AED3,500.00 - AED7,500.00 per week

Experience:

• production scheduling: 4 years (Required)

Expected Start Date: 15/11/2025