School Registrar

Overview

Role: School Registrar Location: Aldenham Prep School Riyadh Department: Administration Contract Type: Full-time Reports to: Headmaster

Aldenham Prep Riyadh offers a premium British-style education rooted in the values of Aldenham School UK, with a strong focus on academic excellence, character development, and cultural sensitivity. We are currently seeking a highly organised and detail-oriented School Registrar to join our Administration Team.

Position Overview

The School Registrar plays a key role in managing all aspects of admissions, enrolment, and pupil record-keeping. You will ensure that our procedures comply with the British curriculum framework, Saudi Ministry of Education regulations, and international accreditation standards (e.g., BSO and COBIS). This is a vital role that supports both the strategic and operational needs of the school.

Responsibilities

Admissions & Enrolment

• Manage the entire admissions process from enquiry to enrolment.
• Coordinate school tours, entrance assessments, and interviews.
• Support the Headmaster in entry decisions; prepare offer letters and contracts.
• Maintain accurate admissions records and generate related reports.

Pupil Records & Data Management

• Ensure secure and accurate pupil records in line with GDPR, Saudi data privacy laws, and BSO standards.
• Administer and maintain the school's Management Information System (MIS).
• Prepare regular data reports for internal use and external authorities.
• Ensure full compliance with Saudi Ministry of Education requirements.
• Manage documentation for pupil visas, Iqama applications, and other approvals.
• Stay updated on local and international compliance changes and advise leadership accordingly.

Communication & Support

• Serve as the first point of contact for admissions enquiries.
• Collaborate with the Marketing team on admissions events and materials.
• Provide support during inspections and accreditation visits (BSO, COBIS).

Additional Duties

• Perform other responsibilities as reasonably requested by the Headmaster.

Candidate Profile

Qualifications

• Required: Bachelor's degree in administration, Education or a related field.
• Preferred: Certification in school administration, records management, or data systems.

Experience

• Required: Minimum 3 years in a registrar or school administrative role, ideally within a British curriculum setting.
• Preferred: Familiarity with MIS systems, Saudi Ministry procedures, and international school environments.

Skills

• Excellent written and spoken English.
• Strong organisation, accuracy, and attention to detail.
• Discretion and confidentiality in handling sensitive data.
• Ability to meet tight deadlines and work under pressure.
• Bonus: Proficiency in Arabic and ability to prepare and present analytical reports.

Personal Attributes

• Professional, courteous, and culturally sensitive.
• Flexible, proactive, and resilient.
• Committed to pupil welfare and safeguarding.

Working Conditions

• Based at our Riyadh campus, working Sunday to Thursday.
• Occasional evening or weekend work required for events or compliance-related activities.

How to Apply

If you're a dedicated professional ready to contribute to a thriving international school environment, we'd love to hear from you!