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administrative assistant nyc office

New York State Inspector General

<p><b>Administrative Assistant</b></p><p><i>NYC Office</i></p><p>The Offices of the Inspector General (&ldquo;OIG&rdquo;) are comprised of three offices, derived from the three appointments held by Inspector General Lucy Lang:</p><p>&middot; <b>The Office of the New York State Inspector General </b>(&ldquo;NYSIG&rdquo;), as established by Executive Law Article 4-A, is entrusted with the responsibility of receiving and investigating complaints of fraud, corruption, criminal activity, conflicts of interest, and abuse in executive branch agencies of New York State government. Since June 2021, this includes complaints related to the New York State Gaming Commission.</p><p>&middot; <b>The Office of the New York State Welfare Inspector General </b>(&ldquo;OWIG&rdquo;), as established by section 74 of the Executive Law, is responsible for maintaining the integrity of New York State&rsquo;s public assistance programs; and</p><p>&middot; <b>The Office of the New York State Workers&rsquo; Compensation Fraud Inspector General </b>(&ldquo;WCFIG&rdquo;), as established by section 136 of the Workers&rsquo; Compensation Law, is responsible for investigating violations of the laws and regulations pertaining to the operation of the workers&rsquo; compensation system.</p><p>OIG has office locations in Albany, Buffalo, Hauppauge, New York City, Suffern, and Syracuse.</p><p><b>Job Description</b></p><p>OIG is seeking an administrative assistant to provide support to the agency&rsquo;s attorneys, auditors, and investigators as they conduct confidential investigations into allegations of fraud, abuse, corruption, conflicts of interest, and other criminal activity involving New York State agencies, employees and those doing business with the State.</p><p>Responsibilities include, but are not limited to:</p><p>&middot; Providing direct administrative support to office staff</p><p>&middot; Answering main switchboard and complaint hotline calls</p><p>&middot; Tracking and processing expenses and travel documentation</p><p>&middot; Various office management tasks, including purchasing</p><p>&middot; Coordinating staff and facility schedules</p><p>&middot; Proofreading and editing internal and external materials</p><p>&middot; Constituent correspondence and mail distribution</p><p>This position provides an excellent opportunity for candidates to enter New York State service and build a strong working knowledge of a wide array of state agencies and authorities.</p><p><b>Minimum Qualifications</b></p><p>&middot; Excellent oral and written communication skills</p><p>&middot; Strong and professional interpersonal skills for effective engagement with the public, colleagues, and local, state, and federal law enforcement partners</p><p>&middot; Sound judgement and an ability to handle confidential and sensitive information with discretion and diplomacy</p><p>&middot; Demonstrated ability to work with minimal supervision, handle multiple assignments, prioritize tasks, and meet deadlines while maintaining attention to detail</p><p>&middot; Proficiency with Microsoft Word and Excel and adept at learning new computer programs, including proprietary applications and law enforcement databases</p><p>&middot; Prior New York State or city government experience is helpful, though not necessary</p><p>&middot; New York State residency is required</p><p><b>To Apply:</b></p><p>This is a Management Confidential position appointed by the Inspector General with an approved salary range of $56,655 - $70,869 (Grade 14 equivalent), within which OIG seeks to hire. OIG staff in the New York City office also receive an annual $4,000 location based cost of living stipend in addition to their base salary. A two-year commitment is required.</p><p>Interviews and hiring will be done on a rolling basis, and this posting is subject to removal at any time once the positions has been filled.</p><p>To apply, please visit https://bit.ly/NYSOIGRecruiting, select NYC as the position location, and and enter &ldquo;Administrative Assistant&rdquo; as the job posting title.</p><p>The State of New York does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, religion or disability in the admission to, access to or employment in our programs or activities. All persons with disabilities are encouraged to apply for all jobs they are qualified to do, and reasonable accommodation will be provided upon request.</p><p>The State of New York is an Equal Opportunity Employer</p><p>Job Type: Full-time</p><p>Pay: $56,655.00 - $70,869.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant (NYC Office)

New York City Department of Health and Mental Hygiene

<div></div><div><div><div><div><div><div><div><ul><li><b>DEPT OF HEALTH/MENTAL HYGIENE
</b></li></ul></div></div><div><div><b>Posted On: </b><b>10/30/2025
</b></div></div><div><div><ul><li><b>Full-Time
</b></li></ul></div></div><div><div><div><b>Location
</b></div><div><b>NYC-ALL BOROS</b></div>
</div></div><div><div><ul><li><b>Exam May Be Required
</b></li></ul></div></div><div><div><div><div><b>Department</b></div>
<div><b>Early Intervention</b></div>
</div></div></div><p></p><div><div><div><b>Salary Range:</b></div><b>
</b><div><b>$53,370.00 &ndash; $61,376.00</b></div><b>
</b></div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.<br>
<br>
Division/Program Summary:
<br>
The Early Intervention Program (EIP) is a comprehensive interagency program that supports infants and children with developmental delays in their efforts to realize their full potential. It reduces the likelihood of delays among at-risk children, assists and empowers families to meet their child's and their own needs, and entitles children, regardless of race, ethnicity or income to services through the program. EIP is legally mandated under Title II-A, 2552, of Article 25 of the NYS PHL to ensure that eligible children receive therapeutic services as soon as possible. The process of getting children to services includes processing referrals to the EIP, scheduling evaluations and Individualized Family Service Plan (IFSP) meetings, and authorizing services.<br>
<br>
Position Summary:
<br>
Reporting to the Assistant Director, the Pre-IFSP Specialist will develop expertise in the NYS EI Hub case management system, Tableau and the Health Commerce System Secure File Transfer Protocol in order to process children&rsquo;s case actions.
<br>
<br>
Job Duties and Responsibilities:
<br>
<ul><li>Monitor a Tableau dashboard, approve actions in the EI Hub, and follow up with the initial service coordinator regarding assignments and submissions.</li><li>Review multidisciplinary evaluations for completeness, enter them into the ESU application, reject or accept the evaluation in the EI Hub, and assign a scheduler to eligible children. Upload evaluations into the child&rsquo;s electronic case file.</li><li>Process case closures, issues written notice to parent, and escalate parent issues to the Assistant Director.</li></ul><br>
Preferred Skills:<br>
<ul><li>Familiarity with a range of computer systems, and proficiency with Microsoft Office.</li><li>Ability to be organized, self-motivated, detail-oriented and attentive to deadlines.</li><li>Ability to multitask.</li><li>Strong customer service skills.</li><li>Strong verbal communication skills, in person and on the phone.</li><li>Ability to work both independently and as a team member.</li></ul><br>
Why you should work for us:
<br>
<br>
<ul><li>Benefits: City employees are entitled to unmatched benefits such as:</li></ul>
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
<br>
o additional health, fitness, and financial benefits may be available based on the position&rsquo;s associated union/benefit fund.
<br>
o a public sector defined benefit pension plan with steady monthly payments in retirement.<br>
o a tax-deferred savings program and<br>
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.<br>
<ul><li>Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
</li></ul>- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
<br>
<br>
Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.
<br>
<br>
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
<br>
<br>
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.<br>
<br>
PRINCIPAL ADMINISTRATIVE ASSOC - 10124</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
<br>
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in &quot;1&quot; above; or
<br>
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in &quot;1&quot; above;
<br>
4. Education and/or experience equivalent to &quot;1&quot;, &quot;2&quot;, or &quot;3&quot; above. However, all candidates must possess the one year of administrative or supervisory experience as described in &quot;1&quot; above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in &quot;1&quot; above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.</p><p><b><br>
55a Program</b></p><br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Shortlist</b></p>
</div></div></div></div><p></p><div><div><div><div><div><div><div><b>Job ID
</b></div><div><b>754120</b></div>
</div></div><div><div><div><div><b>Title code</b></div>
<div><b>10124</b></div>
</div></div></div><div><div><div><div><b>Civil service title</b></div>
<div><b>PRINCIPAL ADMINISTRATIVE ASSOC</b></div>
</div></div></div><div><div><div><div><b>Title classification</b></div>
<div><b>Competitive-1</b></div>
</div></div></div><div><div><div><div><b>Business title</b></div>
<div><b>Pre-IFSP Specialist, Bureau Of Early Intervention</b></div>
</div></div></div><div><div><div><div><b>Posted until</b></div>
<div><b>12/28/2025</b></div>
</div></div></div><div><div><ul><li><div><b>Experience Level: </b></div><b>Experienced (Non-Manager)
</b></li></ul></div></div><div><div><div><div><b>Job level</b></div>
<div><b>01</b></div>
</div></div></div><div><div><div><div><b>Number of positions</b></div>
<div><b>1</b></div>
</div></div></div><div><div><div><div><b>Work location</b></div>
<div><b>16 Court Street</b></div>
</div></div></div><div><div><ul><li><div><b>Category: </b></div><b>Health
</b></li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><b>Pre-IFSP Specialist, Bureau of Early Intervention</b></div></div></div></div></div></div><p></p>

Pre-IFSP Specialist, Bureau of Early Intervention

Atash Law P.C.

<p><b>About the job</b></p><p>Atash Law is a dynamic and growing boutique immigration law firm based in New York City. We represent entrepreneurs, artists, investors, and professionals in complex immigration matters. We are seeking a highly organized, detail-oriented, and proactive Administrative Office Manager to oversee our daily operations and support our legal team in a fast-paced, professional environment.</p><p><b>Key Responsibilities</b></p><ul><li>Manage day-to-day office operations and administrative workflows.</li><li>Supervise administrative support staff and delegate tasks efficiently.</li><li>Maintain and improve office systems, including client management, billing, and file organization.</li><li>Coordinate schedules, meetings, and communications between attorneys, clients, and vendors.</li><li>Ensure compliance with confidentiality, ethical, and procedural requirements.</li><li>Support marketing, client intake, and document preparation as needed.</li></ul><p><b>Qualifications</b></p><ul><li>Minimum 3+ years of administrative or office management experience, preferably in a law firm or professional services environment.</li><li>Strong organizational and multitasking skills, with the ability to manage competing priorities.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency with Microsoft Office, Google Workspace, and case management software (e.g., Cerenade, Docketwise, or similar).</li><li>Professional, reliable, and self-motivated with a strong sense of accountability.</li><li>A Bachelor&rsquo;s degree is required.</li></ul><p><b>Why Join Us</b></p><ul><li>Work closely with a passionate team in a collaborative, boutique setting.</li><li>Opportunity to grow within an expanding immigration practice.</li><li>Competitive compensation based on experience.</li><li>Supportive work environment that values initiative, precision, and teamwork.</li></ul><p>If you are a motivated professional who thrives in a structured yet fast-paced environment, we&rsquo;d love to hear from you.</p><p><b>To Apply:</b> Please send your <b>resume</b> and a brief <b>cover letter</b> outlining your relevant experience to <b>info@atashlaw.com </b>with the subject line: <i>Administrative Office Manager &ndash; NYC</i>.</p><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $70,000.00 per year</p><p>Work Location: In person</p>

Administrative Office Manager

NYC Health + Hospitals

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>NYC Health + Hospitals/Gouverneur is a 295-bed Skilled Nursing Facility (SNF) with a 5-Star CMS Quality Rating located in Manhattan&rsquo;s Lower East Side neighborhood. Gouverneur offers enhanced, cutting edge healthcare services in a state-of-the-art space. It provides 24-hour care for individuals in need of sub-acute care, long-term care or hospice care which include services like physical therapy, occupational therapy, speech and vocational rehabilitation. Gouverneur is an academic affiliate of NYU School of Medicine and Rusk Institute of Rehabilitation Medicine.</p><p>
From more than 600 Nursing Homes, Gouverneur ranks #7 in Newsweek&rsquo;s Best Nursing Homes in New York2024; and also received high-performance ratings for Long-term Care and Short-term Rehabilitation from U.S. News &amp; World Report&rsquo;s Best Nursing Homes in America 2024.</p><p>
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Shifts</b></h2><div><br>
<div><div>
</div><p><b>9:00 A.M &ndash; 5:00 P.M</b></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p>Under general supervision of the Associate Director of Nursing, assists with the planning, organizing, directing, coordinating and evaluating of nursing service and education programs of the hospital, diagnostic and treatment center, or a major unit within the Department of Nursing. Performs related work.</p><ul><li>
Assists in developing policies, objectives and standards of nursing service and education.</li><li>
Assists in the preparation of personnel, supply and equipment budgets.</li><li>
Assists in the development of administrative procedures and programs of patient care.</li><li>
May have responsibility for planning, organizing, directing, coordinating and evaluating the nursing service in a major clinical division, or a home health agency in a hospital, participating in selection, placement and follow-up of patients transferred to homes.</li><li>
Assists with the planning, organization and conduct of a nursing education program.</li><li>
May assume responsibility for planning, directing, coordinating and evaluating nursing service on the evening and night tours.</li><li>
Directs activities of Supervisor of Nurses.</li><li>
Prepares and makes periodic and daily reports on administrative matters relating to staff and patient management.</li><li>
Participates in the direction and implementation of a quality assurance program for nursing.</li><li>
Attends and chairs regular staff meetings with nursing personnel.</li><li>
Assesses nursing services by making rounds, conducting chart review and evaluating patient care.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1. Licensed and currently registered to practice as a professional nurse in New York State, plus (2) or (3), below.<br>
<br>
2. Master&rsquo;s Degree in Nursing Administration, Education, Clinical Specialty or equivalent field and five years of satisfactory nursing experience, of which three years shall have been in a supervisory or teaching capacity; or a Baccalaureate Degree in Nursing and six years of satisfactory nursing experience, four years of which shall have been in a supervisory or teaching capacity.<br>
<br>
3. A satisfactory equivalent of education and experience. However, all candidates must be licensed and currently registered to practice as a Professional Nurse in New York State.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
<div><div>
</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p></div></div></div></div></div>

Assistant Director, Nursing

Project Renewal

<b>Title:</b> Building Manager
<br><b>Program:</b> St. Nicholas House
<br><b>Salary Range:</b> $48,000 - $53,000 per year
<br><br>
<b>Program Description:</b><br>
St. Nicholas House is a supportive SRO which provides permanent housing to 94 single adults, including 40 men and women eligible for housing under the terms of the NY/NY II Agreement and 16 men and women recovering from substance abuse referred directly from the NYC Department of Homeless Services shelter system. In addition, the building offers affordable studio units to 38 low-income community members
<br><br>
<b>Overall Responsibilities:</b><br>
Under the general direction of the Director of Facilities, Assistant Director of Facilities, and/or the Program Director, and with latitude for independent action and decision-making, the Building Manager is responsible for the hands-on supervision of custodial staff, repair and maintenance of building systems, and ensuring that the facility remains safe, clean, sanitary, and code-compliant for residents and staff. This position also coordinates capital improvement projects and assists with emergency building issues.
<br><br>
<b>Essential Duties and Responsibilities:</b><br>
The essential duties of the Building Manager include but are not limited to the following activities:
<br><ul>
<li>Assigns work to be completed by custodians and maintenance assistants.</li>
<li>As necessary, provides training for staff and performs personnel functions, including counseling staff on their performance, initiating administrative action if appropriate.</li>
<li>Ensures that staff is available to perform the essential functions in maintaining the condition of the building.</li>
<li>Prepares requisitions for goods and materials, accepts deliveries and maintains an adequate level of supplies so repair and maintenance work can be performed timely.</li>
<li>Collaborates with the Program Director of St. Nicholas House and other staff to effectively plan for and respond to building inspections from city, state and oversight agencies.</li>
<li>Performs any assignments needed to assist maintenance and custodian staff in the completion of their work, especially assisting in complicated repairs and emergency situations.</li>
<li>Has awareness of all building systems, including water shut offs, boiler and steampipe systems.</li>
<li>Ensures that maintenance work orders are being attended to and tracked.</li>
<li>Completes complex repairs in units and around the building; is skilled in light to moderate carpentry, plumbing work, electrical work, and other types of maintenance.</li>
<li>Ensures units are turned over in a reasonable amount of time and are ready for inspections by HPD or other agencies</li>
<li>Serves as liaison with outside agencies regarding building facilities.</li>
<li>Often attends to urgent unit or building concerns after hours.</li>
<li>Coordinates with Program Director and Marshals Office to change locks after an eviction.</li>
<li>Available for on-call response to emergencies on a 24x7x365 basis, especially after normal work hours and on weekends.</li>
<li>Walk throughout the facility to assess and address building needs.</li>
<li>Inspect the exterior grounds to ensure proper upkeep and appearance.</li>
<li>Climb and work safely from ladders up to 12 feet in height.</li>
<li>Lift and move materials, equipment, and furniture weighing up to 50 lbs.</li>
</ul>
<b>Qualifications:</b><br>
<ul>
<li>High School Diploma or GED required.</li>
<li>Minimum of four (4) years of experience performing building management and/or repair activities for a large residential building or institution.</li>
<li>Bilingual or multilingual skills a plus.</li>
<li>P99- Con Low PSI Oil Burn</li>
<li>S12- City Wide Sprinkler systems</li>
<li>S13- City Wide Standpipe System</li>
<li>S95- Supervision of Fire Alarm Systems</li>
<li>F01- City Wide Fire Guard for Impairment</li>
<li>Knowledge of plumbing, electrical, boiler, HVAC, and fire safety systems.</li>
<li>Ability to manage and motivate staff while fostering growth.</li>
<li>Demonstrated ability to build strong, cooperative teams.</li>
<li>Strong oral, written, and listening skills.</li>
<li>Comfort interacting with residents, staff, and outside agencies.</li>
<li>Proficiency in Microsoft Office Suite (Word, Outlook, Excel).</li>
</ul>


Building Manager

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city&rsquo;s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.</p><p>
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Shifts</b></h2><div><br>
<div><div>
</div><p><b>9:00 A.M &ndash; 5:00 P.M</b></p><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p>Purpose of Position:</p><p>
Under general supervision, with some latitude for independent judgement and initiative, coordinates and implements one or more personnel and/or labor relations functions, such as applicant recruitment, background investigations and onboarding, benefits and leaves administration, classification, wage and salary administration, learning and development, personnel compliance and records management, and employee relations. Ensures compliance with all applicable NYC Health + Hospitals policies and procedures, and all applicable federal, state, and local laws.</p><p>
Examples of Typical Tasks:</p><ul><li>
Advertises staffing needs; recruits, screens and facilitates placement of candidates for employment; and participates in recruitment events, as needed.</li><li>
Ensures that applicable positions are filled through the civil service testing and selection process, including staffing and attending hiring events and participating in interviews, while maintaining compliance with all relevant civil service and NYC Health + Hospitals laws, rules and regulations.</li><li>
Coordinates the onboarding of new hires and transfers, including background investigations, civil service processing, work/education verification, data entry, and review of employment documents.</li><li>
Reviews and processes employment transactions (e.g., promotions, salary adjustments, data changes) in PeopleSoft, and issues corresponding notifications.</li><li>
Resolves and/or appropriately redirects employee assistance, employee relations, and labor relations inquiries and issues, as necessary.</li><li>
Implements, coordinates, and monitors training activities, including employee orientation programs and annually required trainings; may analyze training needs and propose recommendations.</li><li>
Coordinates the monitoring and maintenance of performance management programs and records, ensuring that evaluations are completed in accordance with applicable procedures; provides notifications and assistance to employees and supervisors, as needed.</li><li>
Maintains regulatory compliance by ensuring the accurate completion and periodic auditing of personnel and background records; issues prompt notifications regarding inconsistencies and employee credential expirations; prepares related reports, as necessary.</li><li>
Assists in collective bargaining negotiations, arbitration, mediation and other proceedings by collecting and preparing relevant information and supporting documentation; may participate in calculating cost estimates and conducting other analyses pertaining to union requests.</li><li>
Participates in processing and investigating employee grievances, assists with recommendations for effective resolutions, and may meet with employees and their representatives to provide requested information.</li><li>
Administers employee benefit plans and programs, and assists employees with options, enrollment, and changes.</li><li>
Coordinates the collection, analysis, and presentation of workforce-related data, including recruitment/retention reporting and wage and salary analyses.</li><li>
Participates in internal/external quality assurance/performance improvement (QA/PI) activities, programs, and training, as required.</li><li>
May participate in special projects to determine the effectiveness of various personnel programs, and may engage in policy studies involving alternatively proposed programs, policies and procedures.</li><li>
May be responsible for supervising and training newly-hired and incumbent staff.</li><li>
Performs other related duties, as assigned</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1. Bachelor&rsquo;s Degree from an accredited college or university in Human Resources Management, Labor Relations, Public Relations, Healthcare Administration, or a related discipline; or<br>
2. Associate&rsquo;s Degree from an accredited college or university in Human Resources Management, Labor Relations, Public Relations, Healthcare Administration, or a related discipline and two (2) years of relevant experience in human resources or personnel administration, labor relations, employee relations, learning and development, talent acquisition, customer service (providing information and resolving customer concerns), or a related administrative support function; or<br>
3. High School Diploma or its educational equivalent and four (4) years of relevant experience, as described in &ldquo;2&rdquo; above.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Department Preferences</b></h2>
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<div></div><div><ul><li>Exceptional knowledge of Leaves.</li><li>
Ability to work as a team and individual contributor.</li><li>
Able to multitask.</li><li>
Great customer service skills.</li><li>
Strong organizational skills.</li><li>
Strong writing skills to draft written communications.</li><li>
Workers&rsquo; Compensation, Medical, Military and Child Care Leaves of Absence.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Benefits</b></h2><div><br>
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</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
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</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p></div></div></div></div></div>

Personnel Labor Relations Associate

Steven Winter Associates, Inc.

<div><p><b>WORK AUTHORIZATION: Applicants must currently be authorized to work in the United States on a full-time basis. Steven Winter Associates (SWA) is not sponsoring employment-based visas for this role (e.g., H-1B).</b></p>
<p>Interested in driving Sustainability &amp; Efficiency in NYC.? Come Join Steven Winter Associates as an Energy Engineer.
</p><p>Are you passionate about creating <b>high-performing, energy-efficient building</b>s and making a tangible impact on the environment? Want to thrive in a collaborative, employee-owned environment where your expertise is valued? <b>Steven Winter Associates, Inc.</b> (SWA), has been transforming the <b>built environment</b> for over 50 years, and is seeking a talented and driven mid-level <b>Energy Engineer </b>to join our Building Operations, Decarbonization &amp; Efficiency (BODE) team in our NYC office!</p>
<p>In this role, you'll be at the forefront of driving operational <b>efficiency and sustainability</b> for a diverse portfolio of multifamily, commercial, institutional, and community buildings in NYC metro and beyond. You'll leverage your expertise in <b>building commissioning</b>, <b>energy auditing</b>, <b>retrofit implementation</b>, and <b>HVAC systems</b> to reduce energy consumption, lower costs, and advance our firm's environmental stewardship goals.</p>
<p><b>Salary Range:</b> $70,000 - $100,000 annually (based on years of experience and skills).</p>
<p><b>Ready to make a difference?</b> A <b>cover letter is</b> <b>requested</b> for consideration. If you meet at least 75% of the qualifications, we encourage you to apply. SWA is committed to inclusion and will provide reasonable accommodation for individuals with disabilities.</p>
<p><b>Applications: </b>Applications will<b> </b>be reviewed on a rolling basis. Qualified candidates will be invited for a 30-minute technical assessment to evaluate skills. Based on assessment results, selected candidates will be contacted for up to 2-3 rounds of interviews.</p>
<p><b>What you'll do:</b></p>
<ul><li><p>Work on <b>commissioning</b> for new construction and retrofits. Perform <b>benchmarking, energy audits, and retro-commissioning</b>.</p>
</li><li><p><b>Review submittals and codes</b>. Develop <b>testing plans</b>. Inspect installations. Test central plants and terminal units. <b>Analyze</b> trends. Create energy-saving strategies.</p>
</li><li><p>Document findings clearly for both technical and non-technical audiences. Ensure <b>compliance</b>. Prepare <b>client reports</b>.</p>
</li><li><p><b>Collaborate </b>with internal teams. Work with project managers, energy modelers, and sustainability consultants. Keep projects aligned and on schedule.</p>
</li><li><p>Review <b>engineering calculations</b>. Assess <b>technical feasibility</b>. Ensure projects meet requirements. Maintain proper documentation.</p>
</li><li><p>Lead communication with building owners, developers, architects, engineers, and contractors.</p>
</li><li><p>Support team development by <b>mentoring </b>junior staff and assisting senior colleagues with <b>proposal and project scope</b> preparation.</p>
</li></ul><p><b>What you bring:</b></p>
<ul><li><p><b>Bachelor&rsquo;s degree</b> in engineering or a related science.</p>
</li><li><p>2+ years of relevant experience working with <b>HVAC systems</b> in large, <b>multi-family</b> buildings.</p>
</li><li><p>Hands-on experience with <b>field inspections</b> of mechanical, electrical, and plumbing equipment.</p>
</li><li><p>Strong proficiency in MS Office Suite.</p>
</li><li><p>Familiarity with <b>utility billing analysis</b>, <b>ASHRAE standards</b>, <b>NYC Local Laws related to energy and climate (LLs 84, 87, 95, and 97)</b>.</p>
</li></ul><p><b>Why choose SWA?</b></p>
<ul><li><p>Be part of an <b>employee-owned</b> company with a strong mission and a 50+ year legacy of impact.</p>
</li><li><p>Work on diverse projects that shape a better built environment.</p>
</li><li><p>Collaborate with a passionate and knowledgeable team.</p>
</li><li><p>A comprehensive <b>benefits package</b> including medical, dental, vision, 401k with match, and commuter benefits and much more.</p>
</li><li><p>Your voice matters at SWA! We are guided by principles of being <b>visionary</b>, fostering <b>camaraderie</b>, taking <b>ownership</b>, thinking <b>holistically</b>, and <b>improving the built environment</b>.</p>
</li></ul><p><b>Physical Demands:</b> You'll regularly sit, frequently walk, use your hands for various tasks, reach, and communicate. Fieldwork requires the ability to lift up to 20 pounds, climb stairs, and navigate construction sites. Specific vision abilities including close, distance, color vision, and focus adjustment are necessary.</p>
<p><b>Travel:</b> Expect occasional overnight travel (less than 10%) and frequent local field visits (estimated 40-50%) within the Office Metro area. A valid and clean driving license is required.</p>
<p><b>Working Environment:</b> Recent hires may be required to work in-office five days per week during onboarding, with potential for a flexible schedule after necessary training or supervisor approval; all team members are generally expected in the office at least three (3) days per week, with flexibility based on job duties and site work.</p>
<p><b>EEO Statement: </b>SWA is an Equal Opportunity Employer &ndash; all qualified applicants will be afforded equal employment opportunities without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or marital status.</p>
<p><b>DEI Statement: </b>SWA is a workplace where we are aware and welcoming of the ways in which we are all diverse as evidenced by a culture of listening and understanding. We endeavor to create a workplace where people feel empowered to act; a safe place where people are open to discussing different views; ongoing education opportunities around diversity, equity, and inclusion; and to build a culture of belonging and accountability.</p></div>

Energy Engineer - Mid Level

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