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administrative specialist

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>10/21/2025
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Government/Military
</div></div><div><p>Work Experience</p>
<div>Freshers are welcome
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div></div><div><div><b>Job Description &amp; Responsibilities:</b><br>
</div><ul><li>
Receiving incoming matters directed to all sections of the unit, recording them, preparing them for presentation, and implementing the directives issued regarding them by forwarding to the appropriate administrative divisions within the unit.<br>
</li><li>
Registering outgoing correspondence and ensuring their delivery to the relevant entities through the approved channels.<br>
</li><li>
Preparing a work program to follow up on matters referred from unit sections to other divisions and submitting related reports.<br>
</li><li>
Assisting the immediate supervisor by providing the necessary data and information to support decision-making, in coordination with relevant departments in the unit.<br>
</li><li>
Supervising the internal administration&rsquo;s archive, organizing documents and files in accordance with the Fund&rsquo;s document management system.<br>
</li><li>
Properly organizing and archiving transactions, memos, and letters of the administrative division to ensure easy access when needed.<br>
</li><li>
Carrying out typing and photocopying tasks for subjects related to the administrative division.<br>
</li><li>
Organizing appointments, meetings, visits, and communications for the immediate supervisor, and preparing arrangements for receiving guests and visitors.<br>
</li><li>
Preparing for meetings attended by or chaired by the immediate supervisor, whether inside or outside the unit, and compiling relevant topics ahead of time.<br>
</li><li>
Receiving and handling inquiries and requests directed to the administrative division or the immediate supervisor, and taking appropriate actions in coordination with relevant unit departments.<br>
</li><li>
Preparing letters, memos, and reports related to the administrative division.<br>
</li><li>
Performing any other tasks assigned.<br>
</li></ul><div><b>
Requirements:</b><br>
</div><ul><li>
Academic Qualification and Work Experience:<br>
</li><li>
Bachelor's degree in Business Administration or other related fields.<br>
</li><li>
A professional certificate relevant to the job is considered an added advantage.<br>
</li><li>
Financial Grade: Determined according to the applicable legal rules at the time of appointment.</li></ul><div></div><div><b><br>
Job Level:</b><br>
</div><div>
Entry Level (Graduate Level)</div><div><br>
<b>
Skills and Competencies:</b></div><div><br>
<ul><li>Strong communication, time management, coordination, work scheduling, and meeting organization skills.</li><li>Proficiency in using computers and relevant applications.</li><li>Skills in report writing and drafting official letters and memos.</li><li>Knowledge of relevant laws, regulations, and policies.</li><li>Fluency in Arabic and English.</li><li>Ability to work under pressure.</li></ul><br>
<b>
Summary:</b><br>
</div>
Specialization: Business Administration or any related field<br>
<ul><li>
</li><li>
Job Level: Graduate Level (Entry Level)</li></ul></div><div></div>

Administrative Specialist

Al-Futtaim

<div><p><b>Job Requisition ID: </b>173881</p>
<p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.</p>
<p>By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.</p><p></p><p><br>
<b>
Overview Of The Role:</b></p>
<p>
The Government Services and Administration specialist will expertly navigate a broad range of activities, including facility evaluations, medical insurance management, office administration, visa management, work permits, sponsorship transfers, and Labor relations. By ensuring seamless processes and strict compliance with regulations, this role will foster strong relationships with relevant authorities and provide exceptional support for the organization</p><p><br>
<b>
What You Will Do:</b></p>
<ul>
<li>Manage the day-to-day operations of office services to ensure that the organization&rsquo;s current and future administrative and facilities management needs are met efficiently and economically. This includes overseeing office supplies, equipment, mail distribution, records management, and other related services.</li>
<li>Efficiently manage and oversee government services such as visa issuance, work permits, sponsorship transfers, and labor relations, ensuring compliance with relevant laws and regulations.</li>
<li>Coordinate facility evaluations, medical insurance management, and other vital administrative tasks, ensuring timely submission of all staff-related insurance details.</li>
<li>Cultivate and maintain relationships with key government authorities, embassies, and other stakeholders to ensure positive working relationships and timely resolution of issues.</li>
<li>Act as the primary point of contact for management on government services and administration, providing expert guidance and prompt responses to inquiries.</li>
<li>Proactively identify and implement opportunities for process improvement, optimization, and enhancement of processes, reducing risks and errors.</li>
<li>Stay informed on government services, administration trends, and relevant regulations, integrating updates seamlessly and sharing knowledge with the team.</li>
<li>Manage and support HR operations activities, adhering to SLAs and sourcing timelines, and participate in business structure reorganization and consolidation.</li>
<li>Monitor and participate in team and facility budgets, preparing finance reports and maintaining consistent metric reporting for management teams.</li>
<li>Plan, prioritize, and manage maintenance activities and upgrades to minimize disruptions to business activities and ensure effective resource use.</li></ul><br>
<p><br>
<b>Required Skills To Be Successful:</b></p>
<ul>
<li>Exceptional analytical skills for evaluating and improving processes and procedures.</li>
<li>Excellent communication skills for managing relationships with government authorities and stakeholders.</li>
<li>Strong organizational skills to manage multiple tasks and priorities efficiently.</li>
<li>Knowledge of legal and regulatory compliance related to labor laws and government services.</li></ul><br>
<p><br>
<b>What Qualifies You For The Role:</b></p>
<ul>
<li>Bachelor's degree in Public Relations, Human Resources, or a related field.</li>
<li>8+ years of experience in HR administration, government services, and administration.</li>
<li>In-depth knowledge of Labor Law, employment regulations, and governmental procedures.</li>
<li>Familiarity with HR software and Microsoft applications.</li></ul><p></p><p><br>
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.</p><br>
<p></p>
<p>Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate <b>why</b> this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.</p><br>
<p></p>
<p>As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</p></div><p></p>

Govt. Services and admin Specialist

<div>
 <strong>
  Job Requisition ID:
 </strong>
 173881
 <br/>
 <br/>
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 <br/>
 <br/>
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.
 <br/>
 <br/>
 <strong>
  Overview Of The Role:
  <br/>
  <br/>
 </strong>
 The Government Services and Administration specialist will expertly navigate a broad range of activities, including facility evaluations, medical insurance management, office administration, visa management, work permits, sponsorship transfers, and Labor relations. By ensuring seamless processes and strict compliance with regulations, this role will foster strong relationships with relevant authorities and provide exceptional support for the organization
 <br/>
 <br/>
 <strong>
  What You Will Do:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the day-to-day operations of office services to ensure that the organization&rsquo;s current and future administrative and facilities management needs are met efficiently and economically. This includes overseeing office supplies, equipment, mail distribution, records management, and other related services.
  </li>
  <li>
   Efficiently manage and oversee government services such as visa issuance, work permits, sponsorship transfers, and labor relations, ensuring compliance with relevant laws and regulations.
  </li>
  <li>
   Coordinate facility evaluations, medical insurance management, and other vital administrative tasks, ensuring timely submission of all staff-related insurance details.
  </li>
  <li>
   Cultivate and maintain relationships with key government authorities, embassies, and other stakeholders to ensure positive working relationships and timely resolution of issues.
  </li>
  <li>
   Act as the primary point of contact for management on government services and administration, providing expert guidance and prompt responses to inquiries.
  </li>
  <li>
   Proactively identify and implement opportunities for process improvement, optimization, and enhancement of processes, reducing risks and errors.
  </li>
  <li>
   Stay informed on government services, administration trends, and relevant regulations, integrating updates seamlessly and sharing knowledge with the team.
  </li>
  <li>
   Manage and support HR operations activities, adhering to SLAs and sourcing timelines, and participate in business structure reorganization and consolidation.
  </li>
  <li>
   Monitor and participate in team and facility budgets, preparing finance reports and maintaining consistent metric reporting for management teams.
  </li>
  <li>
   Plan, prioritize, and manage maintenance activities and upgrades to minimize disruptions to business activities and ensure effective resource use.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills To Be Successful:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional analytical skills for evaluating and improving processes and procedures.
  </li>
  <li>
   Excellent communication skills for managing relationships with government authorities and stakeholders.
  </li>
  <li>
   Strong organizational skills to manage multiple tasks and priorities efficiently.
  </li>
  <li>
   Knowledge of legal and regulatory compliance related to labor laws and government services.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Qualifies You For The Role:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Public Relations, Human Resources, or a related field.
  </li>
  <li>
   8+ years of experience in HR administration, government services, and administration.
  </li>
  <li>
   In-depth knowledge of Labor Law, employment regulations, and governmental procedures.
  </li>
  <li>
   Familiarity with HR software and Microsoft applications.
   <br/>
   <br/>
  </li>
 </ul>
 We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
 <br/>
 <br/>
 Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate
 <strong>
  why
 </strong>
 this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.
 <br/>
 <br/>
 As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.
</div>


Govt. Services and admin Specialist | Corporate Services | Oman (Muscat)

Kintec Global Recruitment

<div>
 <p>
  <strong>
   Administrative Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Muscat, Oman
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  We are seeking a reliable and organised Administrative Assistant to support day-to-day office operations. This role involves managing correspondence, coordinating meetings, maintaining records, and supporting HR and administrative functions to ensure smooth business operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently
  </li>
  <li>
   Coordinate meetings, appointments, and maintain office calendars
  </li>
  <li>
   Manage daily administrative tasks such as filing, typing, scanning, copying, and document binding
  </li>
  <li>
   Maintain office supplies inventory, track stock levels, raise purchase requests, and follow up on deliveries
  </li>
  <li>
   Handle petty cash transactions with proper documentation and accountability
  </li>
  <li>
   Input and maintain accurate data in ERP systems for administrative and operational purposes
  </li>
  <li>
   Prepare letters, reports, presentations, and internal communication materials
  </li>
  <li>
   Support HR and administrative activities including employee record management, onboarding coordination, and attendance tracking
  </li>
  <li>
   Coordinate with vendors, maintenance teams, and service providers for smooth office operations
  </li>
  <li>
   Arrange travel logistics including hotel bookings, transportation, and ticketing when required
  </li>
  <li>
   Ensure reception area and common spaces are well-presented and maintained
  </li>
  <li>
   Support cross-departmental coordination to ensure timely completion of administrative tasks
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree or diploma in Business Administration, Office Management, or a related discipline
  </li>
  <li>
   Minimum 2-3 years of experience in an administrative role
  </li>
  <li>
   Experience with ERP systems (e.g., SAP, Oracle, or equivalent)
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  </li>
  <li>
   Basic knowledge of office equipment (printers, scanners, PBX systems)
  </li>
  <li>
   Excellent communication skills in English; Arabic is an advantage
  </li>
  <li>
   Strong organisational, multitasking, and time management abilities
  </li>
  <li>
   Professional demeanour with a customer-focused approach
  </li>
  <li>
   High attention to detail and commitment to maintaining confidentiality
  </li>
  <li>
   Positive attitude, reliability, and ability to work independently and as part of a team
  </li>
 </ul>
</div>


Receptionist & Administration Assistant (Oman)

IOT Gates Solutions

<p>The team supports clients with digital systems, virtual environments, and technology-driven services. The role is based in an office environment and supports daily administrative operations.</p><p><b>Job Summary</b><br/>The Office Administrative Assistant handles routine administrative tasks, supports internal departments, and ensures smooth day-to-day office operations.</p><p><b>Key Responsibilities</b></p><ul><li>Manage incoming calls, emails, and general inquiries.</li><li>Organize files, documents, and internal records (digital and physical).</li><li>Schedule meetings, maintain calendars, and support team coordination.</li><li>Assist with basic data entry, document preparation, and updating internal systems.</li><li>Support procurement of office supplies and maintain inventory.</li><li>Assist HR and management with routine administrative tasks when required.</li><li>Coordinate with clients for simple follow-ups or appointment confirmations.</li><li>Maintain a clean and organized office environment.</li><li>Work with the internal team to support administrative needs related to software or service projects.</li></ul><p><b>Qualifications</b></p><ul><li>High school diploma or above.</li><li>Previous experience in administrative or office support is preferred.</li><li>Basic computer skills, including email, spreadsheets, and document management.</li><li>Ability to handle multiple tasks and follow processes accurately.</li><li>Strong communication and organizational skills.</li></ul><p><b>Employment Details</b></p><ul><li>Full-time position based in Oman.</li></ul><p>Job Type: Full-time</p><p>Pay: From RO1,000.000 per month</p>

Office Administrative Assistant

Bondoni - Oman's Trusted Company Formation & Business Support Specialist

<div>
 <p>
  <strong>
   Bondoni Overview - Oman's Trusted Company Formation and Business Support Services Specialist.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Established in 2016, Bondoni is Oman&rsquo;s trusted company formation and business support specialist. We provide outsourced business and government support services to global and regional companies, entrepreneurs, and investors. With clients from 40 countries across 30+ sectors, our unrivalled knowledge, networks, and partnerships make us
  <em>
   &ldquo;Uniquely Oman.&rdquo;
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  As we approach our 10th anniversary, we are entering an exciting new chapter of growth &mdash; and we&rsquo;re looking for a dynamic
  <strong>
   Senior Business Development Manager
  </strong>
  to lead the way.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Purpose of the role:
  </strong>
 </p>
 <p>
  The Senior Business Development Manager will drive Bondoni&rsquo;s next phase of expansion by:
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Securing high-quality international clients who value long-term partnerships.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Expanding the reach and productivity of our strategic partners.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Positioning Bondoni as the go-to partner for company formation and business support in Oman.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   &nbsp;Business Development Manager&rsquo;s Essential Requirements:
  </strong>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Degree-level education.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Minimum 5 years&rsquo; business development experience, focused on new business consultancy and business management sectors including corporate services
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proven ability to develop proposals and presentations to win profitable, long-term business.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Experience managing sales support and marketing objectives with senior leadership.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong track record in developing and managing strategic local and global partnerships.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;English (first language)communication skills (verbal and written).
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent networking skills and CRM management experience.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Collaborative mindset with ability to work closely with team members on growth strategies.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Influencer Network Development
  </strong>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;To develop strategic local and international partnerships with company formation companies, law firms, consultancies, and embassies to expand referral networks.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;To attend networking activities to research and connect with prospective clients and influencers
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;To update and keep detailed notes on No CRM.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Marketing communications support
  </strong>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;To support new, develop new business development initiatives with the marketing manager through marketing communications with social media, website and business newsletters.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Bondoni?
  </strong>
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Be part of Oman&rsquo;s leading company formation and business support specialist.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Work with international clients across diverse industries.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Play a pivotal role in shaping Bondoni&rsquo;s next decade of growth.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Join a team with unrivalled local and international networks.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  &nbsp;
  <strong>
   Apply Now
  </strong>
  If you are an ambitious, internationally minded business development professional ready to make an impact, we&rsquo;d look forward to hearing from you.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  &nbsp;
 </p>
</div>


Senior Business Development Manager - Bondoni, Oman

IIQAF

<div><h2 class="jobSectionHeader"><b>Description</b></h2>
<p>
IIQAF is looking for a detail-oriented Administrative Assistant to join our dedicated team in Muscat. This full-time, on-site position offers a unique opportunity to work in the hospital and health care industry, providing essential support to our operations and enhancing patient care services.
</p>
<p>As an Administrative Assistant, you will play a vital role in ensuring smooth administrative processes, managing schedules, and coordinating communications within the organization. Your contributions will help us maintain a high standard of service and efficiency, directly impacting our commitment to delivering exceptional health care.
</p>
<p>We offer a competitive salary package, commensurate with experience, to attract top talent in the field.
</p>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3>
<ul><li>Manage daily administrative tasks and office operations</li>
<li>Schedule appointments and maintain calendars for staff</li>
<li>Assist in preparing reports and documentation</li>
<li>Handle incoming calls and direct inquiries appropriately</li>
<li>Maintain filing systems and organize office supplies</li>
<li>Coordinate meetings and take minutes as needed</li>
<li>Support the team with data entry and record-keeping</li>
<li>Ensure compliance with health care regulations and standards</li>
</ul><h3 class="jobSectionHeader"><b>Requirements</b></h3>
<ul><li>High school diploma or equivalent; further education is a plus</li>
<li>Excellent organizational and time management skills</li>
<li>Strong communication skills, both verbal and written</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li>
<li>Ability to work independently and as part of a team</li>
<li>Attention to detail and problem-solving abilities</li>
<li>Familiarity with office equipment and health care terminology is a plus</li>
<li>Positive attitude and willingness to learn in a fast-paced environment</li></ul></div>

Administrative Assistant

Explore 56+ Administrative specialist in Local Papers Linkedin Ai Business Strategy Jobs In Muscat this December. Find roles across top companies and apply now to boost your career.