assistant administration - receptionist Jobs in Muscat Oman

assistant administration - receptionist

hr administrator

receptionist

receptionist & office coordinator Jobs in Muscat Oman

receptionist & office coordinator

assistant administration receptionist

Zahrat Allawz Trading LLC

- Job Description:A leading ceramic arts company in Oman is seeking a friendly and organized Female Receptionist with basic accounting knowledge to join our growing creative team. If you have excellent communication skills, attention to detail, and a passion for supporting both customers and internal operations &mdash; we want to hear from you!Key Responsibilities:<ul><li>Greet and assist visitors and clients professionally</li><li>Handle phone calls, emails, and appointment scheduling</li><li>Support basic accounting tasks (invoicing, record-keeping, petty cash)</li><li>Coordinate with the sales and finance teams for documentation</li><li>Maintain front desk and office administrative duties</li></ul>Qualifications:<ul><li>Previous experience in reception or administrative roles</li><li>Basic accounting knowledge or experience with invoices and ledgers</li><li>Strong communication and interpersonal skills</li><li>Proficient in MS Office (Excel &amp; Word)</li><li>Arabic language is an advantage</li></ul>Remuneration: OMR 250 Apply now and become part of a vibrant, artistic workspace! Share your CV at hrservices@bpoplus.me, subject ReceptionistExperience:&middot; Minimum General Education certificate.&middot; 1 &ndash; years of experienceJob Type: Full-time

Assistant Administration - Receptionist

PGP Energies

<div>
 
 We are proud to be one of the
 
 leading firms in the oil &amp; energy sector
 
 , and we&rsquo;re currently expanding our team. We are looking for a
 
 Receptionist and Administration
 
 who is organized, proactive, and ready to grow within a dynamic work environment.
 
 
 If you're a passionate self-starter, this is an excellent opportunity to kick-start or develop your professional career.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
 </li>
 <li>
 Schedule meetings, appointments, and maintain office calendars.
 </li>
 <li>
 Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
 </li>
 <li>
 Manage office supplies inventory &ndash; monitor stock levels, place orders, and follow up on deliveries.
 </li>
 <li>
 Maintain petty cash and ensure proper documentation of all transactions.
 </li>
 <li>
 Enter data into
 
 ERP systems
 
 and maintain accurate and up-to-date records.
 </li>
 <li>
 Prepare letters, memos, presentations, and reports as required.
 </li>
 <li>
 Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
 </li>
 <li>
 Coordinate with vendors, service providers, and maintenance teams for office facilities management.
 </li>
 <li>
 Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
 </li>
 <li>
 Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
 </li>
 <li>
 Ensure the reception area and common office areas are clean, professional, and well maintained.
 </li>
 <li>
 Contribute to the team&rsquo;s efficiency and effectiveness through strong communication and organizational skills.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a related field.
 </li>
 <li>
 2&ndash;3 years of experience in a similar administrative or front office role (Freshers with strong communication and ERP knowledge may also apply).
 </li>
 </ul>
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Experience with ERP systems or willingness to learn.
 </li>
 <li>
 Basic knowledge of office equipment (printers, scanners, PBX systems).
 </li>
 </ul>
 
 
 Soft Skills:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Strong time management, multitasking, and organizational abilities.
 </li>
 <li>
 Professional appearance and demeanor.
 </li>
 <li>
 High level of integrity and attention to detail.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 </ul>
</div>

Receptionist & Office Coordinator

REALTIME INTERNATIONAL

Location: Muscat, Oman Company: Realtime International LLCAbout Us: Realtime International is a specialized consulting firm providing approval and compliance services across Africa and the Middle East. We support manufacturers, importers, and distributors in achieving regulatory compliance for their products in various countries.Position Overview: We are looking for a motivated and organized Project Management Assistant to join our team in Oman. The ideal candidate will be an Omani national with a college degree in Administration, Business Management, or a related field, who can contribute to coordinating projects and expanding our local network.Key Responsibilities:<ul><li>Assist in managing and monitoring approval projects across Africa and the Middle East.</li><li>Support project coordination, documentation, and reporting to ensure timely progress.</li><li>Identify and connect with local importers, distributors, and relevant stakeholders in Oman.</li><li>Handle communication with clients, partners, and relevant authorities.</li><li>Perform administrative and operational tasks as required by management.</li><li>Provide proactive support to ensure smooth execution of ongoing projects.</li></ul>Requirements:<ul><li>Omani nationality (mandatory)</li><li>Fluent in English (mandatory) &ndash; both written and spoken</li><li>College degree in Administration, Business, or a related field</li><li>Excellent communication, organizational, and problem-solving skills</li><li>Self-motivated and capable of working independently</li><li>Knowledge of regulatory processes is an advantage</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Training and career development opportunities within an international environment</li><li>Exposure to diverse projects across Africa and the Middle East</li></ul>How to Apply: Please send your CV to (rh@realtimetypeapprovals.com) with the subject line: &ldquo;Project Management Assistant &ndash; Oman&rdquo;Job Type: Full-time

Project Management Assistant

Nobles Marine Tours

Are you detail-oriented and passionate about ensuring the smooth flow of materials and supplies for top-quality projects?Join Kehlan Pools &amp; Fountains, a leading name in the GCC&rsquo;s pool and water feature industry, renowned for innovation, quality, and timely project delivery.Position: Procurement AssistantLocation: OmanAvailability: ImmediateKey Responsibilities:Assist in sourcing and purchasing materials, equipment, and services for ongoing projects.Obtain quotations, compare prices, and negotiate with suppliers to ensure cost-effectiveness.Coordinate with the procurement manager and project teams to ensure timely delivery of required items.Prepare purchase orders, track deliveries, and maintain accurate procurement records.Support vendor management and documentation in compliance with company procedures.Follow up on pending orders and ensure smooth communication between suppliers and project sites.Requirements:Diploma or Degree in Business Administration, Supply Chain, or a related field.Minimum 2 years of experience in procurement or purchasing, preferably in construction, MEP, or pool-related industries.Strong organizational and communication skills.Proficiency in MS Office and basic ERP systems.Experience in Oman or GCC is preferred.Valid driving license will be an added advantage.Job Type: Full-time

Procurement Assistant

Shangri-La Group

<div>
 
 Shangri-La Barr Al Jissah Muscat
 
 , Sultanate of Oman
 
 
 Nestled in between the dramatic backdrop of rugged mountains and the pristine waters of the Sea of Oman, Shangri-La&rsquo;s Barr Al Jissah Resort and Spa is set on 124 acres of stunning scenery and home to three spectacular hotels: the family orientated Al Waha comprises 262 rooms, the diverse Al Bandar comprises 198 deluxe rooms and the luxurious and most exclusive Al Husn has 180 elegantly appointed guestrooms and suites. The resort also features 22 Food and Beverage outlets, 1,056 sqm ballroom with 8 breakout rooms, wide variety of recreational facilities, and a spa with 12 treatment villas.
 
 
 The Spa Therapist is responsible for delivering a wide range of spa treatments to guests in a professional, courteous, and personalized manner. The role contributes to guest satisfaction and wellness by providing high-quality service, maintaining treatment standards, and ensuring a relaxing and rejuvenating spa experience.
 
 
 
 Key Responsibilities
 
 
 
 
 Treatment Delivery:
 
 
 
 <ul>
 <li>
 Perform massage, body, and facial treatments as per established protocols and guest needs.
 </li>
 <li>
 Customize services based on individual guest preferences, health conditions, and expectations.
 </li>
 <li>
 Ensure a calm and therapeutic atmosphere in treatment rooms at all times.
 
 
 </li>
 </ul>
 
 Guest Experience &amp; Communication
 
 
 
 <ul>
 <li>
 Welcome guests with warmth and professionalism.
 </li>
 <li>
 Conduct pre-treatment consultations to understand guest preferences and medical history.
 </li>
 <li>
 Recommend suitable treatments, home care products, and wellness advice based on guest needs.
 </li>
 <li>
 Follow up with guests after treatments to ensure satisfaction and build loyalty.
 
 
 </li>
 </ul>
 
 Spa Cleanliness &amp; Setup
 
 
 
 <ul>
 <li>
 Prepare treatment rooms with the necessary products, linens, and equipment.
 </li>
 <li>
 Maintain high standards of hygiene and cleanliness in all spa areas.
 </li>
 <li>
 Sanitize tools and equipment according to spa health and safety standards.
 
 
 </li>
 </ul>
 
 Product Knowledge &amp; Promotion
 
 
 
 <ul>
 <li>
 Stay updated on all spa services, products, and ongoing promotions.
 </li>
 <li>
 Upsell treatments and retail products to enhance the guest experience and drive revenue.
 </li>
 <li>
 Participate in product and treatment training sessions as required.
 
 
 </li>
 </ul>
 
 Coordination &amp; Reporting
 
 
 
 <ul>
 <li>
 Communicate effectively with the spa receptionist and other team members for seamless operations.
 </li>
 <li>
 Report guest feedback, maintenance issues, or supply needs to the Spa Manager.
 </li>
 <li>
 Assist in inventory control by tracking product usage and informing of low stock levels.
 
 
 </li>
 </ul>
 
 Standards &amp; Policies
 
 
 
 <ul>
 <li>
 Adhere to company grooming, behavior, and confidentiality standards.
 </li>
 <li>
 Follow all health, safety, and wellness regulations within the spa.
 </li>
 <li>
 Maintain a professional demeanor and appearance at all times.
 </li>
 </ul>
</div>

Spa Therapist

Location: Muscat, OmanCompany: Realtime International LLCAbout Us: Realtime International provides Type Approval and Compliance Services across Africa and the Middle East, helping clients ensure their products meet regulatory requirements and applicable standards.Position: Project Management Assistant &ndash; Compliance &amp; StandardsKey Responsibilities:&middot; Act as the main liaison with Omani authorities, including the TRA and DGSM (MoCIIP).&middot; Coordinate with local importers and manage type approval applications and documentation.&middot; Track project milestones, update records, and report progress to clients and management.&middot; Review and prepare technical and administrative dossiers for compliance with Omani norms and standards.&middot; Maintain clear communication with clients, local partners, and internal teams.&middot; Monitor regulatory updates and ensure continuous compliance.Requirements:&middot; Omani nationality (mandatory)&middot; Diploma or certificate in compliance, norms, standards, or a related field&middot; Fluent in English (Arabic is an asset)&middot; Strong organizational, communication, and administrative skills&middot; Knowledge of regulatory or conformity assessment processes preferredWhat We Offer:&middot; Competitive salary and international exposure&middot; Professional training and career development opportunitiesApply by sending your CV to (rh@realtimetypeapprovals.com) with the subject: &ldquo;Project Management Assistant - Compliance &amp; standards &ndash; Oman&rdquo;Job Type: Full-time

Project Management Assistant – Compliance & Standards

Louvre Hotels Group MENA

<div>
 As a Housekeeping Supervisor, you play a crucial role in ensuring the cleanliness and orderliness of guestrooms, public areas, and back-of-house spaces. Your responsibilities include overseeing the housekeeping team, implementing cleaning schedules, and maintaining high standards. You lead by example, fostering a positive and efficient work environment, while actively contributing to the overall guest satisfaction and operational excellence of the hotel.
 
 
 
 Key Job Responsibilities:
 
 
 
 <ul>
 <li>
 Organize and assign daily tasks to Housekeeping Attendants, ensuring efficient service on guest floors.
 </li>
 <li>
 Provide necessary resources, such as keys and supplies, to Housekeeping Attendants for their daily tasks.
 </li>
 <li>
 Handle guest requests and complaints with care, ensuring effective resolution to enhance guest satisfaction.
 </li>
 <li>
 Inspect guest rooms regularly, ensuring cleanliness and adherence to the hotel's quality assurance standards.
 </li>
 <li>
 Monitor room status and communicate effectively with the Front Office Department for efficient operations.
 </li>
 <li>
 Report damaged items and broken equipment to the Engineering Department and follow set procedures for lost and found items.
 </li>
 <li>
 Order Housekeeping supplies on time and manage inventory procedures to maintain sufficient stock levels.
 </li>
 <li>
 Evaluate Housekeeping Attendant performance, providing feedback and reporting any issues to the Assistant Executive Housekeeper / Assistant Housekeeping Manager.
 </li>
 <li>
 Train Room Attendants on Standards of Performance (SOPs) to maintain desired performance levels and uphold quality assurance standards.
 </li>
 <li>
 Uphold environmental, health, and safety standards in alignment with organizational policies.
 </li>
 <li>
 Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.
 </li>
 </ul>
</div>

Housekeeping Supervisor

Explore 100+ Assistant administration receptionist in Muscat Oman this November. Find roles across top companies and apply now to boost your career.