manager, customer logistics Jobs in Chicago

manager, customer logistics

client logistics coordinator

Redwood Logistics

<div>Client Logistics Coordinator
Reports To: Client Logistics Manager
Location: Chicago, IL
Environment: Hybrid (3 days onsite; 2 remote)
Who We Are:
Recognized by Gartner in their Modern 4PL Market Guide, Redwood Logistics is at the forefront of industry innovation. Our cutting-edge supply chain technology pairs with the expertise of our brilliant minds to empower logistics execution across North America and Mexico.
Leveraging a comprehensive range of services, data-centric network solutions, and a seamlessly integrated platform, we have established our prominence as a key player in the mid-market segment within the freight tech industry.
Whether you&rsquo;re just starting your career or are an established professional looking for your next opportunity, Redwood inspires innovation across teams to provide transformative solutions for our customers.
Purpose of Your Work:
As a Client Logistics Coordinator working within Redwood Supply Chain Solutions (one of our entities), you will be responsible for providing excellent customer service while overseeing daily operational functions for Redwood&rsquo;s customers. You will begin by learning about the transportation industry and the primary planning and coordinating functions for Less than Truckload (LTL), Truckload and Intermodal.
Your responsibilities to our customers will include load building, load planning, scheduling appointments, receiving and responding to customer requests (both email and phone), and helping your fellow teammates with similar duties. In addition to learning about the transportation industry, you&rsquo;ll also begin learning about our systems and processes that support our customers and our internal profitability.
The ideal candidate likes to continuously learn new things, be challenged at work, and works well in a dynamic and fast-paced environment while maintaining the ability to multi-task and prioritize responsibilities.
How You Make a Difference Everyday:
<ul><li>Learn and understand the transportation &amp; logistics industry along with the factors that impact the market, our carriers and our customers</li>
<li>Learn and understand our transportation management system(s) and processes that support our customers</li>
<li>Provide exceptional customer service to Redwood&rsquo;s customers in every interaction</li>
<li>Oversee day-to-day operations for key customer accounts, including data entry, load planning, shipment tracking, and issue management</li>
<li>Manage existing carrier and customer relationships for respective customers, working in collaboration with Account Management and Freight Audit &amp; Pay teams</li>
<li>Investigate, provide solutions and resolve customer problems such as order delays, missed pickups, missed deliveries, and damaged freight</li>
<li>Proactively communicate relevant updates to customers and/or internal teams as needed</li>
<li>Answer all phone calls in a timely manner</li>
<li>Learn and understand system tricks and shortcuts to minimize administrative work</li>
</ul>
You&rsquo;ve Got This?
<ul><li>High School diploma required</li>
<li>Minimum 1 year with customer service experience</li>
<li>BA/BS degree preferred</li>
<li>Proven track record of successful problem-solving and critical thinking</li>
<li>Basic understanding of creating and maintaining reporting, including using Microsoft Office products (Outlook, Excel, Word, and Power Point)</li>
<li>Excellent attention to detail and ability to multi-task and prioritize</li>
<li>Demonstrated effectiveness in both written and verbal communication skills</li>
<li>Strong customer service background and ability to quickly build rapport with customers</li>
<li>Demonstrates timely and efficient follow through on deliverables</li>
<li>Enjoy working in a team environment</li>
<li>Ability to think critically and solve problems</li>
<li>Ability to remain calm under pressure and handle a fast-paced environment</li>
<li>Effective written and verbal communication skills</li>
<li>Simultaneous management of multiple tasks</li>
<li>Ability to manage time effectively</li>
<li>Thrive in a team environment, collaborating and helping others</li>
</ul>
What We Offer:
<ul><li>Access to experts and resources for your Learning &amp; Development journey</li>
<li>Opportunity for internal mobility</li>
<li>Employee referral bonus program</li>
<li>Employee Resource Groups (ERGs)</li>
<li>Annual fundraising and volunteer events to give back to communities</li>
<li>Paid time off, floating holidays, time off to volunteer and rollover</li>
<li>Paid parental leave</li>
<li>Medical, dental, vision and 401k plans (with match)</li>
<li>Flexible spending account, mass transit and dependent care plans available</li>
<li>Health savings account, with a annual company contribution for plan participants</li>
<li>Short-term and long-term disability; life insurance policies subsidized by company</li>
</ul>
Work Schedule:
This position is full-time Monday through Friday from 8:00 AM to 5:00 PM with an hour break, but flexibility is available based on coverage. We are offering a hybrid work schedule: Tuesday through Thursday in the office and a Monday and Friday option to work remotely.
Compensation Range:
$39,600 - $50,000
This position is eligible to earn quarterly incentives based on individual and company performance.
The estimated pay range reflects an anticipated range for this position. The actual base salary offered will depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, the geographical location in which the applicant lives and/or which they will be performing the job, and the budgeted funds for this role.
Additional benefits including pet insurance, accident care, access to legal advice and more
Redwood is an equal opportunity employer. Employment decisions at the Company are based on individual merit, qualifications, abilities, and the Company&rsquo;s needs and resources. The Company does not discriminate in recruiting, hiring, compensation, promotions, discipline, termination or any other aspect of employment on the basis of an individual&rsquo;s actual or perceived race, color, creed, religion, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, national origin, ancestry, citizenship status, age, disability, marital status, military service or status, genetic information, arrest and conviction record, credit history, or any other basis protected by applicable law.</div>

Client Logistics Coordinator

<div>
 Reports To:
 
 Client Logistics Manager
 
 
 
 Location:
 
 Chicago, IL
 
 
 
 Environment:
 
 Hybrid (3 days onsite; 2 remote)
 
 
 
 
 Who We Are
 
 
 
 Recognized by Gartner in their Modern 4PL Market Guide, Redwood Logistics is at the forefront of industry innovation. Our cutting-edge supply chain technology pairs with the expertise of our brilliant minds to empower logistics execution across North America and Mexico.
 
 
 Leveraging a comprehensive range of services, data-centric network solutions, and a seamlessly integrated platform, we have established our prominence as a key player in the mid-market segment within the freight tech industry.
 
 
 Whether you&rsquo;re just starting your career or are an established professional looking for your next opportunity, Redwood inspires innovation across teams to provide transformative solutions for our customers.
 
 
 
 Purpose Of Your Work
 
 
 
 As a
 
 Client Logistics Coordinator
 
 working within
 
 Redwood Supply Chain Solutions
 
 (one of our entities), you will be responsible for providing excellent customer service while overseeing daily operational functions for Redwood&rsquo;s customers. You will begin by learning about the transportation industry and the primary planning and coordinating functions for Less than Truckload (LTL), Truckload and Intermodal.
 
 
 Your responsibilities to our customers will include load building, load planning, scheduling appointments, receiving and responding to customer requests (both email and phone), and helping your fellow teammates with similar duties. In addition to learning about the transportation industry, you&rsquo;ll also begin learning about our systems and processes that support our customers and our internal profitability.
 
 
 The ideal candidate likes to continuously learn new things, be challenged at work, and works well in a dynamic and fast-paced environment while maintaining the ability to multi-task and prioritize responsibilities.
 
 
 
 How You Make a Difference Everyday
 
 
 
 <ul>
 <li>
 Learn and understand the transportation &amp; logistics industry along with the factors that impact the market, our carriers and our customers
 </li>
 <li>
 Learn and understand our transportation management system(s) and processes that support our customers
 </li>
 <li>
 Provide exceptional customer service to Redwood&rsquo;s customers in every interaction
 </li>
 <li>
 Oversee day-to-day operations for key customer accounts, including data entry, load planning, shipment tracking, and issue management
 </li>
 <li>
 Manage existing carrier and customer relationships for respective customers, working in collaboration with Account Management and Freight Audit &amp; Pay teams
 </li>
 <li>
 Investigate, provide solutions and resolve customer problems such as order delays, missed pickups, missed deliveries, and damaged freight
 </li>
 <li>
 Proactively communicate relevant updates to customers and/or internal teams as needed
 </li>
 <li>
 Answer all phone calls in a timely manner
 </li>
 <li>
 Learn and understand system tricks and shortcuts to minimize administrative work
 
 
 </li>
 </ul>
 
 You&rsquo;ve Got This?
 
 
 
 <ul>
 <li>
 High School diploma required
 </li>
 <li>
 Minimum 1 year with customer service experience
 </li>
 <li>
 BA/BS degree preferred
 </li>
 <li>
 Proven track record of successful problem-solving and critical thinking
 </li>
 <li>
 Basic understanding of creating and maintaining reporting, including using Microsoft Office products (Outlook, Excel, Word, and Power Point)
 </li>
 <li>
 Excellent attention to detail and ability to multi-task and prioritize
 </li>
 <li>
 Demonstrated effectiveness in both written and verbal communication skills
 </li>
 <li>
 Strong customer service background and ability to quickly build rapport with customers
 </li>
 <li>
 Demonstrates timely and efficient follow through on deliverables
 </li>
 <li>
 Enjoy working in a team environment
 </li>
 <li>
 Ability to think critically and solve problems
 </li>
 <li>
 Ability to remain calm under pressure and handle a fast-paced environment
 </li>
 <li>
 Effective written and verbal communication skills
 </li>
 <li>
 Simultaneous management of multiple tasks
 </li>
 <li>
 Ability to manage time effectively
 </li>
 <li>
 Thrive in a team environment, collaborating and helping others
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Access to experts and resources for your Learning &amp; Development journey
 </li>
 <li>
 Opportunity for internal mobility
 </li>
 <li>
 Employee referral bonus program
 </li>
 <li>
 Employee Resource Groups (ERGs)
 </li>
 <li>
 Annual fundraising and volunteer events to give back to communities
 </li>
 <li>
 Paid time off, floating holidays, time off to volunteer and rollover
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Medical, dental, vision and 401k plans (with match)
 </li>
 <li>
 Flexible spending account, mass transit and dependent care plans available
 </li>
 <li>
 Health savings account, with a annual company contribution for plan participants
 </li>
 <li>
 Short-term and long-term disability; life insurance policies subsidized by company
 
 
 </li>
 </ul>
 
 Work Schedule
 
 
 
 This position is full-time Monday through Friday from 8:00 AM to 5:00 PM with an hour break, but flexibility is available based on coverage. We are offering a hybrid work schedule: Tuesday through Thursday in the office and a Monday and Friday option to work remotely.
 
 
 
 Compensation Range
 
 
 
 $39,600 - $50,000
 
 
 This position is eligible to earn quarterly incentives based on individual and company performance.
 
 
 
 The estimated pay range reflects an anticipated range for this position. The actual base salary offered will depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, the geographical location in which the applicant lives and/or which they will be performing the job, and the budgeted funds for this role.
 
 
 
 Additional benefits including pet insurance, accident care, access to legal advice and more
 
 
 Redwood is an equal opportunity employer. Employment decisions at the Company are based on individual merit, qualifications, abilities, and the Company&rsquo;s needs and resources. The Company does not discriminate in recruiting, hiring, compensation, promotions, discipline, termination or any other aspect of employment on the basis of an individual&rsquo;s actual or perceived race, color, creed, religion, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, national origin, ancestry, citizenship status, age, disability, marital status, military service or status, genetic information, arrest and conviction record, credit history, or any other basis protected by applicable law.
</div>

Fellowship Fleet Limousine & Bus Company

Job Title: Events CoordinatorCompany: Fellowship Fleet - Limo and Bus CompanyLocation: Chicago, ILReports To: Operations &amp; Events Sales ManagerJob Type: Part- TimePay Range: $18.00 - $20.00/ hourAbout Us:Fellowship Fleet Limousine and Bus Company is a fast-growing company in the area of chauffeured ground transportation services with expanding and unlimited growth opportunities. Fellowship Fleet Limousine and Bus Company is currently looking for qualified full-time and part-time positions to expand our operations throughout the continental US.Position Overview:We are seeking an experienced and dynamic Events Coordinator to join our team at Fellowship Fleet. The Events Coordinator will be responsible for planning, coordinating, and executing all events and group bookings for our luxury limousine and bus services. This individual will work closely with clients, vendors, and internal team members to ensure flawless execution of events and provide exceptional customer service, for both on-site and off-site events.Responsibilities:- Act as the main point of contact for clients and vendors, ensuring all details are coordinated and communicated effectively,- Plan and manage all aspects of group bookings and events, including scheduling, logistics, transportation, and accommodations,- Collaborate with internal team members to ensure all services are delivered on time and within budget,- Coordinate with drivers, dispatchers, and other staff to ensure smooth operations during events- Negotiate and secure contracts with vendors and suppliers for services such as catering, decorations, and entertainment,- Act as an on-site coordinator during events, resolving any issues that may arise and ensuring client satisfaction,- Create content for Social Media, Email marketing, and other related marketing material,- Develop and maintain relationships with clients to drive repeat business and referrals-Perform general administrative tasks including answering phones; checking email, forwarding messages; copying information; filing; confirmingQualifications:- Some college classes in Event Planning, Hospitality Management, or a related field- 2+ years of experience in event planning and coordination, preferably in the transportation industry- Excellent communication and organizational skills- Ability to multitask and work under pressure to meet deadlines- Strong attention to detail and problem-solving skills- Proficient in Microsoft Office suite, event management software, and transportation software- Flexible schedule to work evenings, weekends, and holidays as neededJoin our team at Fellowship Fleet and be a part of creating unforgettable experiences for our clients! Apply today to become our Events Coordinator.Fellowship Fleet is an equal opportunity employer promoting a diverse and inclusive work environment. We encourage qualified applicants of all backgrounds to apply.Job Type: Part-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Events Coordinator

Habitat for Humanity Chicago

<div>Benefits: 
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li> 
</ul> 
 
 
 
JOB SUMMARY: 
The ReStore Procurement &amp; Logistics Coordinator serves as the main point of contact for incoming donations at Habitat for Humanity Chicago&rsquo;s ReStore. This role manages donation inquiries, scheduling, and donor communications to ensure a steady, high-quality flow of donated goods. Reporting to the Procurement &amp; Logistics Manager, the Coordinator plays a key role in donor satisfaction, operational efficiency, and mission impact. The ideal candidate is detail oriented, possesses a &lsquo;donor first&rsquo; mindset, adaptable in a fast-paced atmosphere, and works well independently. 
 
ESSENTIAL JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: 
Donor Communication, Donation Screening, Scheduling &amp; Tracking (60%) Manage high volumes of donor inquiries across multiple channels while operating mostly in Salesforce. Educating donors about ReStore&rsquo;s donation procedures and guidelines. This includes but is not limited to scheduling and coordinating donation pick-ups in alignment with operational policies and goals, maintaining accurate donor records, and ensuring smooth communication among staff, drivers, and donors. Additionally, this requires generating reports on donor activity and key metrics to support strategic planning and awareness efforts. 
 
Brand Ambassador and Operations Support (30%) Support ReStore leadership by fostering strong stakeholder relationships, driving staff development, and promoting donations and sales to advance Habitat Chicago&rsquo;s mission. This involves collaborating across teams, communicating ReStore&rsquo;s impact to the public, and stepping into procurement leadership when needed. The position also ensures a safe, productive, organized work environment and leverages technology to track and improve operations. Additional responsibilities include coordinating donation events, assisting loading donations on ReStore trucks, potential box truck and cargo van driving to pick up donations, providing feedback for continuous improvement, and ad hoc tasks assigned by leadership. 
 
e-Commerce Support and Coordination (10%) Manage ReStore&rsquo;s online sales platforms, ensuring accurate product listings, pricing, and inventory updates to maximize visibility and revenue. Collaborate across multiple store locations to source, photograph, and describe donated items, maintaining brand consistency and quality standards. This also involves reporting and tracking performance metrics, optimizing listings based on data insights, and providing excellent customer service to online buyers. 
 
Teamwork Contribute to organizational health through collaborative leadership, integrity, and a team-first mindset. This involves active participation in events, engaging with staff, core volunteers, and program participants, and offering creative input to improve operations. The position also supports setup, management, and networking efforts to strengthen team cohesion and mission impact. 
 
Professional growth and skill development: Actively participates in cross-functional collaborations, adapts to evolving business needs, and takes on new challenges and tasks by contributing to special projects and initiatives as needed. 
 
QUALIFICATIONS: 
Required Knowledge, Skills &amp; Abilities 
<ul>
<li>Strong interpersonal, written, and verbal communication skills</li>
<li>Detail-oriented with excellent data entry and organizational abilities</li>
<li>Salesforce experience preferred</li>
<li>Adaptable, proactive, and calm under pressure</li>
<li>Familiarity with Chicago neighborhoods and street routes</li>
<li>Proficiency in Microsoft Office</li>
<li>Ability to work independently and collaboratively.</li>
<li>Authorized to work permanently in the U.S.</li>
<li>Ability to manage confidential information with discretion and tact.</li>
</ul>We&rsquo;d love it if you had these qualifications, but they&rsquo;re not dealbreakers. 
<ul>
<li>Bilingual in English and Spanish</li>
<li>Bachelor&rsquo;s degree</li>
<li>Experience with scheduling, logistics, or customer service</li>
<li>Familiarity with furniture, construction materials, home goods, or interior design</li>
<li>Box truck driving experience, or willingness to learn</li>
<li>Personal volunteer experience</li>
</ul>Even if you don&rsquo;t meet all the qualifications listed, we encourage you to apply if this is a role that gets you excited. Let us know what you bring to the table that we may be overlooking. 
 
POSITION DETAILS: 
Reports To: ReStore Procurement &amp; Logistics Manager 
Hours: Full-time; 9am - 5pm, Tuesday - Saturday 
Environment: Habitat for Humanity ReStore Chicago is located at 6040 N. Pulaski Rd. in Chicago. It is accessible by car or by public transit. This position will have a desk, computer, and phone line in an office. 
Conditions: Must be able to work at a computer for long periods of time. Occasionally lift 30-50 lbs, as needed. Box truck driving experience, or willingness to learn, a plus 
Compensation: $20.15-$22.50 depending on experience, 30+ vacation/sick/personal days per year. 90% employer paid health insurance; access to dental, vision, life, and 401k plans. 
FLSA Status: This position is as a Non-Exempt Employee. Employees in positions determined to be non-exempt, as defined by the FLSA and the Department of Labor regulations, are eligible to receive overtime pay at the rate of one and one-half times the regular hourly rate for all hours worked over 40 in a payroll week. 
Onboarding: The position will begin with an onboarding period to become familiar with the organization&rsquo;s work and policies; they will be trained on the specifics of the role through a combination of in-person, online and written trainings and will be expected to take the initiative to review materials as needed and seek understanding of new developments in order to perform their responsibilities. 
 
HOW TO APPLY: 
By email: Please submit compelling cover letter and resume to careers@habitatchicago.org with &ldquo;ReStore Procurement and Logistics Coordinator&rdquo;&ndash; Your Name&rdquo; in the subject line by 12/05/25. Successful applicants will be contacted for interviews. 
 
Online: Visit https://habitatchicago.jobs.flair.hr/ to complete and application. 
 
MISSION | What We Do: 
Habitat for Humanity Chicago (&ldquo;Habitat Chicago&rdquo;) is a nonprofit organization that works to champion healthy neighborhoods by investing in resident priorities, supporting homeownership and building quality homes. We believe in a world where everyone has a decent place to live, and we invite people of all backgrounds, races and religions to work towards this vision together in our three focus neighborhoods of West Pullman, Greater Grand Crossing, and Austin. ReStore is a home improvement center that accepts donated goods from businesses, manufacturers, contractors, and the public. Donations are then processed and sold at discounted prices to the public. The store's operations generate funds to support Habitat Chicago&rsquo;s mission. 
 
CORE VALUES | Who We Are: 
<ul>
<li>Mission Driven: Mission first. We center neighborhood priorities in our relationships, decisions, and actions to advance our shared goals of affordable homeownership and neighborhood health.</li>
<li>Collaboration: We are stronger together. We encourage, welcome, and integrate varied perspectives with intention.</li>
<li>Adaptability: We listen and adjust. We are curious about and responsive to change, and innovative in our solutions.</li>
<li>Trust: We do what we say we will do. We engage in relationships honestly and with integrity, holding ourselves accountable for our decisions and actions as a reliable partner/presence.</li>
<li>Equity: We promote access and opportunity. We value diversity, create inclusive spaces, and tailor efforts to prioritize practices and resources that meet unique needs, disrupting the harm of racism and other systems of oppression.</li>
<li>Respect: We listen to foster understanding. We recognize the inherent worth and value of every individual and honor the various gifts, talents, and perspectives each person brings.</li>
</ul>Habitat for Humanity Chicago values a diverse and inclusive workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. 
 
Habitat for Humanity Chicago is an equal opportunity employer. This organization does not discriminate in employment and personnel practices based on race, sex, sexual orientation, gender identity, age, disability status, religion, national origin or any other basis prohibited by applicable law.</div>

ReStore Procurement and Logistics Coordinator

Lawndale Christian Legal Center

<div>Title: Administrative Coordinator Status: 
Full-time, Exempt 
Reports to: Director, Human Resources &amp; Administration 
Chicago Salary: $51,250 
Hire Date: LCLC will close the posting as soon as we find an exceptional candidate 
 
Who We Are 
Lawndale Christian Legal Center (LCLC) specializes in providing a unique form of holistic community based criminal defense representation grounded in restorative justice principles to minors and emerging adults (25 and under) from North Lawndale, Austin, East and West Garfield Park, and Little Village. LCLC&rsquo;s highly relational, innovative community-led model of justice is performed by an interdisciplinary team of attorneys, case managers, outreach workers, circle-keepers, and community partners that provide developmentally appropriate supports for minors and emerging adults. The team identifies and meets the legal and social needs of our youth at every phase of the criminal justice system: from diversion, arrest, through trial, and the completion of any period of probation, supervision, and parole. By serving justice involved minors and emerging adults holistically in their community, LCLC is leading the transformation of the traditional criminal justice system and establishing new best practices in community-based holistic interventions grounded in restorative justice that are more effective, cost less, and result in greater public safety for all. We believe our holistic, community-led restorative justice model will transform the criminal justice system and end mass incarceration when we scale our model across Cook County and the nation. More information on LCLC can be found at www.lclc.net.<div><ul><li><div> 
Job Description
The Administrative Coordinator serves as the face of the organization and performs diversified and confidential administrative duties. This Coordinator will provide administrative support to the CEO and the Human Resources department. This Coordinator is a trusted resource to the organization and is responsible for reception and office administration. 
Responsibilities
Reception and Office Management:<ul><li>
&#61623; Oversee reception and office administration, including welcoming and registering guests, answering telephone calls, and assisting with mailing and faxing.</li><li>
 &#61623;Conduct all duties associated with supplies management, including buying and restocking, utilizing competitive pricing, and staying within a strict budget.</li><li>
&#61623; Prepare expense report for HR, facilities, and office-related expenses and submit to supervisor for review.</li><li>
&#61623; Coordinating external facility events.</li><li>
&#61623; Managing and coordinating conference room scheduling</li><li>
&#61623; Prepare and send organizational announcements such as anniversary and birthday emails.</li><li>
&#61623; Partner with facilities staff/contractors to ensure LCLC facilities and grounds are clean, safe, and well maintained.</li><li>
&#61623; Function as on-site point of contact for project contractors and elevate facilities needs to LCLC management, as appropriate.</li><li>
&#61623; Collaborate with facilities and HR management to ensure efficient building operations.</li><li>
&#61623; Inform and work with IT to address problems with equipment, copiers, computers, server, phones, and internet to ensure that all technologies work properly.</li><li>
&#61623; Assist with coordination and preparation of staff events. Assist with organization and community engagement events.</li></ul> 
 Executive, Human Resources, and Board of Directors Support:<ul><li>
&#61623; Take the lead in arranging the logistics for all board related meetings. Prepare agendas, manage meeting invites and reminders, take minutes, and assist with meals when appropriate. Provide other meeting assistance as needed.</li><li>
&#61623; Provide administrative support to the CEO, including but not limited to email correspondence, travel arrangements, calendar management, and document maintenance.</li><li>
&#61623; Assist with preparing orientation and onboarding materials. Gives facilities tours to new hires and provides office keys as needed. Create or procure business cards for staff members.</li><li>
&#61623; Develop and administer organizational surveys, and collect employee feedback and suggestions.</li><li>
&#61623; Maintains company organization charts, email distributions and the employee directories. Assists with other human resource related administrative tasks.</li><li>
&#61623; Other duties as assigned.</li></ul> 
Required Qualifications<ul><li>
&#61623; Bachelor&rsquo;s degree or an equivalent combination of education and experience.</li><li>
&#61623; At least one year of administrative experience.</li><li>
&#61623; Exceptional organizational and administrative skills.</li><li>
&#61623; Excellent written and verbal communication. Ability to communicate with all organizational levels, including the Board of Directors.</li><li>
&#61623; Time management skills and ability to manage priorities and workflow.</li><li>
&#61623; Strong interpersonal skills and welcoming demeanor.</li><li>
&#61623; Integrity and ability to main confidentiality.</li><li>
&#61623; Good judgment, with the ability to make timely and sound decisions.</li><li>
&#61623; High degree of computer literacy (Microsoft Office Suite, Google Suite), and demonstrated ability to learn new programs.</li><li>
&#61623; Action-orientation, adaptability, innovativeness, and collaborative approach required for succeeding within a small, dynamic, and diverse office.</li><li>
&#61623; Passion for, understanding of, and commitment to LCLC&rsquo;s vision and mission.</li><li>
&#61623; Current driver&rsquo;s license, good driving record, evidence of insurability, and reliable access to a vehicle.</li><li>
&#61623; Candidates from North Lawndale encouraged to apply.</li><li>
&#61623; Minorities and veterans encouraged to apply.</li></ul> 
The position, which is available immediately, will remain open until filled. Lawndale Christian Legal Center is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and organizational needs. Our goal is to be a diverse workforce that is representative of those we serve. North Lawndale residents, veterans, and minorities encouraged to appl</div></li></ul></div></div>

Administrative Coordinator

Powers & Sons Construction

<div>Office Coordinator

Company: Powers &amp; Sons Construction 
Location: Chicago North Office (8770 Bryn Mawr Ave. Chicago, IL 60631) 
Department: Administrative/Operations 
Position Summary

Powers &amp; Sons Construction is seeking a versatile and detail-oriented Office Coordinator to support our Chicago North office operations. This multifaceted role will provide essential support to the estimating team, project management staff, and general office administration. The ideal candidate is a resourceful problem-solver who can seamlessly handle diverse responsibilities across estimating, administrative tasks, and various operational functions. 
Key Responsibilities

Estimating Support
<ul>
<li>Organize and maintain project plans, specifications, and bid documents</li>
<li>Coordinate the distribution of bid packages to subcontractors and suppliers</li>
<li>Track and manage bid calendars, deadlines, and submission requirements</li>
<li>Ensure all bid documents are complete and accurate prior to submission</li>
</ul>
Subcontractor and Vendor Management
<ul>
<li>Solicit and obtain quotes from subcontractors and material suppliers</li>
<li>Maintain and update the subcontractor and vendor database</li>
<li>Pre-qualify subcontractors and verify licensing, insurance, and bonding requirements</li>
<li>Conduct bid leveling and scope comparison analysis</li>
<li>Build and maintain positive relationships with trade partners</li>
</ul>
Documentation and Administration
<ul>
<li>Create and maintain organized electronic and physical filing systems for estimates</li>
<li>Prepare bid forms, proposals, and other estimate-related documents</li>
<li>Input and update cost data in estimating software systems</li>
<li>Generate bid reports and summaries for management review</li>
<li>Maintain historical cost data and unit price libraries</li>
</ul>
Office Administration
<ul>
<li>Coordinate office supplies, equipment maintenance, and vendor relationships</li>
<li>Process invoices, expense reports, and purchase orders</li>
<li>Maintain office filing systems and ensure proper document organization</li>
<li>Schedule meetings, coordinate calendars, and arrange travel as needed</li>
</ul>
Communication and Collaboration
<ul>
<li>Attend pre-bid meetings and site visits as needed</li>
<li>Communicate with architects, engineers, and project stakeholders</li>
<li>Coordinate between estimating team members to ensure timely bid completion</li>
<li>Support the transition of awarded projects to the project management team</li></ul> 


Qualifications
<ul>
<li>Bachelor's degree or equivalent work experience</li>
<li>2+ years in construction office, administrative, or coordination role</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Strong organizational and communication skills</li>
<li>Ability to manage multiple priorities and deadlines</li>
<li>Understanding of construction terminology and documentation</li>
<li>Experience with estimating or project management software preferred</li></ul> 


Physical Requirements
<ul>
<li>Ability to sit for extended periods while working at a computer</li>
<li>Occasional travel to project sites and pre-bid meetings</li>
<li>Ability to lift and carry plans and materials up to 25 pounds</li></ul> 


Compensation and Benefits

Powers &amp; Sons Construction offers a competitive salary commensurate with experience, along with a comprehensive benefits package including annual bonus &amp; profit sharing, health insurance, retirement plans, paid time off, and professional development opportunities. 
About Powers &amp; Sons Construction

Powers &amp; Sons Construction is a leading construction firm serving the Chicago area with a commitment to quality, safety, and client satisfaction. We pride ourselves on delivering exceptional projects while fostering a collaborative and supportive work environment for our team members. 
Powers &amp; Sons Construction is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Office Coordinator

Lead Advisor

<div>
 
 Lead Advisor is a wealth management recruiting and consulting firm. This role is for one of our clients, a wealth management firm located in Chicago.
 
 
 
 
 
 
 General Description
 
 
 
 The ideal Executive Assistant candidate will play a crucial role in enhancing the efficiency and effectiveness of financial advisors' time. The primary mission of the advisors and the firm is to engage with qualified prospective clients and deliver exceptional financial plans to help our clients reach their financial goals while providing excellent service. Key responsibilities include managing an ideal calendar for advisors and relieving them of tasks that can be handled by the Executive Assistant, enabling advisors to concentrate on their core duties.
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Calendar Management:
 
 
 
 - Maintain and manage executive schedules, including travel and conference arrangements.
 
 
 - Exhibit ownership in managing extremely active calendars for Partners.
 
 
 - Manage scheduling with service providers to ensure all calendars align with Partners' preferences.
 
 
 
 Communication and Coordination:
 
 
 
 - Handle internal and external communication, task completion, and follow-up with impeccable attention to detail.
 
 
 - Monitor and respond to incoming correspondence and phone calls, maintaining discretion and confidentiality.
 
 
 - Communicate professionally with individuals at all levels of the organization, both verbally and through concise emails.
 
 
 
 Logistics and Event Coordination:
 
 
 
 - Coordinate logistics for meetings, events, and offsite conferences.
 
 
 - Assist with preparation of presentations and other materials.
 
 
 - Ensure catering and transportation are arranged.
 
 
 
 Project Management:
 
 
 
 - Lead, coordinate, and execute internal ad hoc projects and reports as requested.
 
 
 - Build and maintain strong relationships with key partners such as other administrative assistants.
 
 
 
 Backup Support
 
 :
 
 
 - Ensure time away is managed proactively and backup support is secured.
 
 
 - Provide backup support for executives, working closely with executives' assistants to ensure seamless coverage.
 
 
 
 
 
 Skills
 
 
 
 - Ability to work in a fast-paced environment.
 
 
 - Ability to lead and influence without having positional authority.
 
 
 - Strong team-orientation, interpersonal skills, and proven ability to develop strong client relationships.
 
 
 - Excellent written and verbal communication skills.
 
 
 - Strong proficiency with Microsoft Project, PowerPoint, and Excel.
 
 
 - Exceptional interpersonal skills: enthusiastic, self-motivated, calm, and effective under pressure; highly collaborative and team-oriented.
 
 
 - Ability to function in a fast-paced environment; can adeptly handle ambiguity.
 
 
 - Forward-thinking and demonstrates confidentiality and strong judgment in all situations.
 
 
 - Strong time management and attention to detail.
 
 
 - Flexibility for overtime, depending on the workload.
 
 
 
 
 
 Minimum Requirements
 
 
 
 - Undergraduate degree, ideally in Communication or Marketing.
 
 
 - 3+ years in a role with similar functions.
 
 
 
 <ul>
 <li>
 This role demands a dynamic individual with the capacity to adapt to changing priorities and the ability to maintain a high level of professionalism and confidentiality. If you are enthusiastic, proactive, and thrive in a collaborative environment, we encourage you to apply.
 </li>
 </ul>
 
 
</div>

Executive Assistant

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