contracts manager

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associate general counsel-legal counsel

contract secretary

Swan Global WLL

About the Role: We are seeking a detail-oriented and highly organized Contracts Secretary to join our dynamic team in Doha. The ideal candidate will support the contracts and legal departments by managing documentation, coordinating contract workflows, and ensuring compliance with company policies and Qatari regulations.Key Responsibilities:<ul><li>Prepare, format, and maintain contracts and related documentation.</li><li>Coordinate contract review, approval, and execution processes across departments.</li><li>Maintain an organized electronic and physical filing system for all contractual records.</li><li>Liaise with internal stakeholders and external parties for contract-related communications.</li><li>Ensure contracts comply with company standards and local legal requirements.</li><li>Assist in tracking key contract dates (e.g., renewals, expirations, obligations).</li><li>Support audit and compliance activities as needed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Law, or a related field (preferred).</li><li>Minimum 3 years of experience in a contracts, legal, or administrative support role&mdash;preferably in construction, engineering, energy, or a similar sector.</li><li>Strong knowledge of contract lifecycle management.</li><li>Excellent command of English (written and spoken); Arabic is a plus.</li><li>Proficiency in MS Office; experience with document management or contract management systems is an advantage.</li><li>High level of accuracy, confidentiality, and professionalism.</li></ul>Location: Doha, QatarJob Types: Full-time, PermanentPay: QAR4,000.00 per month

Contract Secretary

QD-SBG Construction

<div>
 
 
 Position: Executive Secretary
 
 
 
 
 Location: Lusail
 
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are seeking a highly organized, efficient, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the department. The role focuses on ensuring smooth daily operations, managing documentation, coordinating communication, and supporting management with high-quality administrative assistance.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Provide administrative and clerical support to the department and management team.
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 Manage calendars, schedule meetings, and coordinate appointments.
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 Handle incoming and outgoing correspondence, including emails, letters, memos, and internal communications.
 </li>
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 Maintain and update filing systems, ensuring accuracy, confidentiality, and proper document control.
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 Prepare, format, and edit reports, presentations, and general documentation as required.
 </li>
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 Organize departmental activities, meetings, and follow-ups, ensuring timely coordination.
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 Coordinate communication between internal departments and external stakeholders as needed.
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 Track deadlines and ensure timely submission of required documents and reports.
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 Prepare meeting minutes and maintain proper records for future reference.
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 Assist with routine administrative tasks such as data entry, document preparation, and basic review.
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 Support the management team with day-to-day operational requirements and administrative tasks.
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 </ul>
 
 
 Qualifications
 
 
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 Bachelor&rsquo;s degree in administration, Business, or a related field.
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 Minimum of 3 years of experience as an Executive Secretary or in a similar administrative role.
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 Strong organizational, multitasking, and time-management skills.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
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 Excellent written and verbal communication skills.
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 High level of professionalism and ability to maintain confidentiality.
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 Strong attention to detail and accuracy in documentation.
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 Ability to work under pressure, meet deadlines, and manage multiple priorities effectively.
 </li>
 </ul>
 
 
</div>

Executive Secretary

TRANSIND HOLDING

A leading group of companies is looking for hardworking and trusted female Secretary for our hypermarket &amp; dept. store.Applicants should be skilled in managing administrative duties, including answering phones, scheduling appointments, handling correspondence and organizing files.Key responsibilities<ul><li>Administrative Support: Provide a wide range of administrative support to executives, managers, and teams to ensure efficient office operations.</li><li>Communication: Answer, screen, and direct phone calls, manage email correspondence, and prepare and distribute memos, letters, and other internal/external communications.</li><li>Scheduling: Manage calendars, schedule appointments, and coordinate meetings, including booking rooms and arranging necessary equipment.</li><li>Travel Coordination: Arrange travel for staff by booking flights, accommodations, and transportation.</li><li>Document Management: Create, format, and maintain organized filing systems for both electronic and physical documents. This includes data entry and updating contact lists.</li><li>Office Management: Monitor and manage office supplies inventory, place orders as needed, and ensure the office is tidy and organized.</li><li>Meeting Support: Assist with meetings by preparing agendas, taking minutes, and ensuring all necessary materials are ready.</li><li>Confidentiality: Handle sensitive and confidential information with discretion.</li></ul>Important skills<ul><li>Organization and attention to detail</li><li>Communication skills (both written and verbal)</li><li>Proficiency with office software, such as word processors and spreadsheets</li><li>Time management and prioritization</li><li>Discretion and professionalism</li></ul>Job Types: Full-time, PermanentPay: Up to QAR3,000.00 per monthEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>SECRETARY: 3 years (Required)</li></ul>Language:<ul><li>ENGLISH &amp; ARABIC (Required)</li></ul>

SECRETARY

Leader Cooking Academy

We are seeking a professional, organized, and service-oriented Female Secretary/Receptionist to join our educational institution. The ideal candidate will serve as a key point of contact for students, staff, families, and visitors, ensuring a welcoming, efficient, and confidential administrative environment. Prior experience in a school or nursery setting in Qatar is essential.Key Responsibilities&middot; Communicate professionally with students, staff, parents, and visitors via phone, email, or in person.&middot; Welcome and assist students, parents, and guests upon arrival, addressing inquiries and concerns promptly.&middot; Provide effective administrative support to the management team, including calendar coordination and scheduling meetings with staff members.&middot; Maintain accurate and organized records of important documents.&middot; Handle sensitive and confidential documents with complete discretion and security.&middot; Support daily administrative operations to ensure smooth workflow within the Center.Requirements &amp; Qualifications&middot; Proven experience as an Executive Secretary, Receptionist, or in a similar administrative position.&middot; Mandatory experience in a School or Nursery.&middot; Proficiency in MS Office and back-office software such as ERP systems.&middot; Strong knowledge of office management procedures, basic accounting principles, and relevant technical terminology.&middot; Excellent organizational and time-management abilities, with strong attention to detail.&middot; Exceptional communication and negotiation skills.&middot; High level of integrity, professionalism, and confidentiality.&middot; Bachelor&rsquo;s degree in Business Administration or a related field.&middot; Bilingual (English/Arabic) is required.Job Type: Full-time

Female Secretary/Receptionist/Administration Staff

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Shine on trading and contracting

Position Summary: We are seeking a highly organized, proactive, and experienced Secretary to provide comprehensive administrative support to Chief Financial Officer (CFO). The ideal candidate will be proficient in managing the CFO's schedule, communications, and essential documentation, ensuring the smooth and efficient operation of the finance department. This is an urgent requirement, and we are looking for an immediate joiner.Key Responsibilities:<ul><li>Email and Correspondence Management: Efficiently manage the CFO's inbox, prioritizing emails, drafting responses, and ensuring timely communication.</li><li>Meeting Coordination: Schedule, coordinate, and confirm meetings, ensuring all necessary participants are informed and materials are prepared in advance.</li><li>Document Preparation and Maintenance: Prepare, proofread, and finalize a variety of documents, reports, presentations, and correspondence. Maintain organized and up-to-date filing systems, both physical and digital.</li><li>Administrative Support: Provide comprehensive day-to-day administrative support to the CFO, including managing travel arrangements, expense reports, and other ad-hoc requests.</li><li>SAP and Excel Proficiency: Utilize SAP for various administrative and financial support functions, and leverage advanced Excel skills for data management, analysis, and report generation.</li></ul>Qualifications and Experience:<ul><li>Mandatory Experience: Proven previous experience working as a Secretary or Executive Assistant is essential.</li><li>SAP Proficiency: Demonstrated experience and proficiency in using SAP is a strict requirement.</li><li>Excel Skills: Strong proficiency in Microsoft Excel, including advanced functions and data manipulation.</li><li>Organizational Skills: Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.</li><li>Communication Skills: Excellent written and verbal communication skills in English.</li><li>Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion and confidentiality.</li><li>Proactive and Reliable: A proactive approach to problem-solving and a reliable, diligent work ethic.</li></ul>Job Type: Permanent

Snr Secretary CFO

Wataniya Water

Job title and summary<ul><li>Job title: Arabic Speaking Executive Secretary &ndash; Qatar</li><li>Summary: Provides high&#8209;level bilingual (Arabic and English) administrative and secretarial support to senior management, ensuring efficient office operations, professional communication, and effective coordination of meetings, travel, and confidential documents.&#8203;</li></ul>Key responsibilities<ul><li>Manage the executive&rsquo;s calendar, schedule meetings, and coordinate internal and external appointments, ensuring priorities are respected.&#8203;</li><li>Prepare meeting agendas, take minutes in Arabic and English, and follow up on action items with relevant departments.&#8203;</li><li>Draft, translate, and format correspondence, emails, reports, and presentations in Arabic and English, ensuring accuracy and professionalism.&#8203;</li><li>Receive and screen phone calls, visitors, and emails; handle inquiries in Arabic and English and route them appropriately.&#8203;</li><li>Organize travel arrangements (flights, hotels, visas) and prepare detailed itineraries and expense reports for the executive.&#8203;</li><li>Maintain organized filing systems (electronic and hard copy), including confidential records, contracts, and legal or HR documents.&#8203;</li><li>Coordinate with internal departments and external stakeholders (clients, suppliers, government entities) to support executive decisions and projects.&#8203;</li><li>Handle basic office administration tasks such as preparing forms, following up on approvals, and supporting HR or finance documentation as needed.&#8203;</li></ul>Qualifications and skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, Languages, or a related field (or equivalent experience).&#8203;</li><li>Minimum 3&ndash;5 years&rsquo; experience as Executive Secretary, Executive Assistant, or Senior Administrative Assistant, preferably in Qatar or the GCC.&#8203;</li><li>Native or fluent Arabic, with strong written and spoken English.&#8203;</li><li>Excellent MS Office skills (Word, Excel, PowerPoint, Outlook) and good familiarity with office equipment and digital filing systems.&#8203;</li><li>Strong organizational skills, attention to detail, and ability to manage multiple priorities under pressure.&#8203;</li><li>High level of confidentiality, professionalism, and discretion when handling sensitive information.&#8203;</li></ul>Preferred/Qatar&#8209;specific requirements<ul><li>Good knowledge of local business culture, government procedures, and basic document types used in Qatar (letters to ministries, NOCs, etc.).</li></ul>Job Type: Full-time

ARABIC SPEAKING EXECUTIVE SECRTARY

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