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assistant manager - event management systems Jobs in Saudi Arabia

assistant manager - event management systems

cluster director of marketing Jobs in Saudi Arabia

cluster director of marketing

coord events

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25120552
 
 
 
 Job Category
 
 Food and Beverage &amp; Culinary
 
 
 
 Location
 
 Le M&eacute;ridien Al Khobar, Corniche Boulevard, Al Khobar, Saudi Arabia, Saudi Arabia, 31952VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance.
 
 
 Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, and thank guests with genuine appreciation. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Ensure adherence to quality expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
 
 
 
 Preferred Qualifications
 
 
 
 Education: High school diploma or G.E.D. equivalent.
 
 
 Related Work Experience: At least 1 year of related work experience.
 
 
 Supervisory Experience: No supervisory experience.
 
 
 License or Certification: None
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 At Le M&eacute;ridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We&rsquo;re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le M&eacute;ridien. In joining Le M&eacute;ridien, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Coord-Events

Seize | Institute of Consulting and Business Solutions

<div>
 
 Senior Marketing Specialist Job Summary
 
 
 
 Support and lead marketing activities with a focus on event management and campaign execution. Responsible for planning, coordinating, and delivering marketing events and campaigns that enhance brand visibility and drive engagement.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Plan, manage, and execute marketing events and activations.
 </li>
 <li>
 Develop and run marketing campaigns across digital and offline channels.
 </li>
 <li>
 Coordinate with vendors, agencies, and internal teams to ensure smooth delivery.
 </li>
 <li>
 Monitor campaign performance and prepare reports and insights.
 </li>
 <li>
 Ensure brand consistency across all events and campaigns.
 </li>
 <li>
 Support content creation and promotional materials for events.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Marketing, Business Administration, or related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in marketing, with hands-on experience in events and campaigns.
 </li>
 <li>
 Strong project and time management skills.
 </li>
 <li>
 Experience managing vendors and event logistics.
 </li>
 <li>
 Knowledge of campaign planning, audience targeting, and performance tracking.
 </li>
 <li>
 Proficiency in digital marketing tools, MS Office, and content platforms.
 </li>
 <li>
 Strong communication and teamwork skills.
 </li>
 </ul>
</div>

Marketing Senior Specialist

Accor

<div>Company Description 
M&#1255;venpick Hotel &amp; Residences Riyadh 
Job Description 
<ul><li>
Plan, coordinate and deliver conferences, meetings, and social events from confirmation to completion, ensuring exceptional client satisfaction.</li><li>
Prepare and manage event orders, proposals, contracts, and action plans, clearly communicating requirements to all departments.</li><li>
Host site inspections, pre-conference briefings, and client familiarisation activities to showcase hotel facilities.</li><li>
Build and maintain strong relationships with clients, suppliers, and industry partners to drive repeat business and new opportunities.</li><li>
Maximize revenue through accurate quoting, upselling of hotel services, and proactive management of short-lead enquiries.</li><li>
Monitor budgets and follow financial procedures for client accounts and departmental expenditure.</li><li>
Support revenue forecasting and contribute to achieving department KPIs and hotel financial targets.</li><li>
Represent the hotel at networking functions, trade events, and industry meetings to enhance market visibility.</li><li>
Maintain accurate records and client data using Delphi/Opera systems to support reporting and follow-up.</li><li>
Drive continuous improvement by reviewing processes, identifying efficiencies, and sharing feedback with management.</li><li>
Stay informed on competitor offerings and market trends to position the hotel competitively.</li><li>
Manage day &amp; evening events, working within the strategy and events programmed set by our Sales, Meeting &amp; Events and Ops teams.</li><li>
Take overall responsibility for the health &amp; safety of anyone using the area, including yourself.</li><li>
Provide a secure environment for customers and their property.</li><li>
Operations Manager will need to attend all weekly operations meetings when there are events and any additional staff needed for events will need to be requested and confirmed in advance with F&amp;B. This will include Security.</li><li>
Conduct regular departmental meetings and training sessions. Represent the company as an ambassador of hospitality and warmth in all interactions with members, visitors, partners, vendors, and staff.</li><li>
Ascertain the departmental training needs to further develop SOPs as business needs arise/change. Own the SOP processes, regularly review and update when needed and in line with changing operational needs.</li><li>
Pro-actively provide input and feedback, look for opportunities to improve &amp; innovate how we&rsquo;re using the space and how we manage it.</li><li>
Whether it&rsquo;s setting up the space for day or evening, handling ad-hoc requests and queries, dealing with invoices or gathering feedback &ndash; we rely on you to ensure internal and external customers have the best possible experience with us.</li><li>
Handle stock &amp; expenses and manage the relationship with our events suppliers &amp; contractors.</li><li>
Monitor and maintain operation &amp; overhead cost to maintain maximum revenue to the organization.</li><li>
Overall organization, tidiness, and stocking of all work/lounge/service areas.</li><li>
Work closely with rest of the team to ensure back-of-house storage areas are maintained to ensure orderliness, safety and health standards</li><li>
Solicit and confirm event related information with client to fulfill contractual timelines and commitments</li><li>
To conduct necessary site inspections; upsell of the hotel&rsquo;s services, suggesting suitable menus, events and activities.</li><li>
Plan creative experiences in collaboration with the Banquet Chef to curate custom menus</li><li>
Coordinate various production elements and logistics including: electrical, internet, telecommunications, audio-visual, exhibit and third-party requirements</li><li>
Create floor plans that optimize space and ensure a memorable guest experience</li><li>
Finalizing event setups in planning phase to ensure banquet operations and client agreement prior to set up of meeting and event spaces</li><li>
Obtain guarantees of food and beverage events for banquets and culinary operations to manage and control labour and food costs</li><li>
Initiate billing procedures, ensuring client credit is established and deposits and/or credit applications are received with adequate information and within an acceptable timeline</li><li>
To relay all details of conferences and events to all departments in a professional thorough and timely manner using Conference resumes, Banquet Event Orders and internal memos effectively</li><li>
Conduct pre-conference meetings to ensure key operational departments are fully engaged and prepared to exceed expectations of our client programs</li><li>
Conduct and/or attend daily meetings to review event logistics to ensure last minute revisions are communicated with accuracy to banquets, culinary, stewarding and on-site audio-visual provide</li><li>
Establish good business and social relationships with industry clients and partners by participating in activities to further increase sales opportunities for the Hotel</li><li>
To effectively use function space to maximize revenues</li><li>
Responsible for the managing of guestroom blocks and food and beverage covers in order to maintain forecast accuracy</li><li>
To maintain high quality of service standards</li></ul> 

Qualifications<ul><li> 
3&ndash;5 years of experience in event management, conferences, or hospitality.</li><li>
Strong organizational and planning skills with the ability to manage multiple events simultaneously.</li><li>
Excellent communication and relationship-building abilities with clients, vendors, and internal teams.</li><li>
Knowledge of event and booking systems such as Delphi/Opera.</li><li>
Experience preparing contracts, BEOs, action plans, and budgets, and handling financial procedures.</li><li>
Leadership and supervisory skills to manage event teams effectively.</li><li>
Knowledge of health, safety, and security regulations related to events.</li><li>
Ability to sell and upsell services, maximize revenue, and achieve departmental targets.</li></ul></div>

Meeting & Event Manager (Saudi National)

<div>
 
 Mӧvenpick Hotel &amp; Residences Riyadh
 
 
 
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Plan, coordinate and deliver conferences, meetings, and social events from confirmation to completion, ensuring exceptional client satisfaction.
 </li>
 <li>
 Prepare and manage event orders, proposals, contracts, and action plans, clearly communicating requirements to all departments.
 </li>
 <li>
 Host site inspections, pre-conference briefings, and client familiarisation activities to showcase hotel facilities.
 </li>
 <li>
 Build and maintain strong relationships with clients, suppliers, and industry partners to drive repeat business and new opportunities.
 </li>
 <li>
 Maximize revenue through accurate quoting, upselling of hotel services, and proactive management of short-lead enquiries.
 </li>
 <li>
 Monitor budgets and follow financial procedures for client accounts and departmental expenditure.
 </li>
 <li>
 Support revenue forecasting and contribute to achieving department KPIs and hotel financial targets.
 </li>
 <li>
 Represent the hotel at networking functions, trade events, and industry meetings to enhance market visibility.
 </li>
 <li>
 Maintain accurate records and client data using Delphi/Opera systems to support reporting and follow-up.
 </li>
 <li>
 Drive continuous improvement by reviewing processes, identifying efficiencies, and sharing feedback with management.
 </li>
 <li>
 Stay informed on competitor offerings and market trends to position the hotel competitively.
 </li>
 <li>
 Manage day &amp; evening events, working within the strategy and events programmed set by our Sales, Meeting &amp; Events and Ops teams.
 </li>
 <li>
 Take overall responsibility for the health &amp; safety of anyone using the area, including yourself.
 </li>
 <li>
 Provide a secure environment for customers and their property.
 </li>
 <li>
 Operations Manager will need to attend all weekly operations meetings when there are events and any additional staff needed for events will need to be requested and confirmed in advance with F&amp;B. This will include Security.
 </li>
 <li>
 Conduct regular departmental meetings and training sessions. Represent the company as an ambassador of hospitality and warmth in all interactions with members, visitors, partners, vendors, and staff.
 </li>
 <li>
 Ascertain the departmental training needs to further develop SOPs as business needs arise/change. Own the SOP processes, regularly review and update when needed and in line with changing operational needs.
 </li>
 <li>
 Pro-actively provide input and feedback, look for opportunities to improve &amp; innovate how we&rsquo;re using the space and how we manage it.
 </li>
 <li>
 Whether it&rsquo;s setting up the space for day or evening, handling ad-hoc requests and queries, dealing with invoices or gathering feedback &ndash; we rely on you to ensure internal and external customers have the best possible experience with us.
 </li>
 <li>
 Handle stock &amp; expenses and manage the relationship with our events suppliers &amp; contractors.
 </li>
 <li>
 Monitor and maintain operation &amp; overhead cost to maintain maximum revenue to the organization.
 </li>
 <li>
 Overall organization, tidiness, and stocking of all work/lounge/service areas.
 </li>
 <li>
 Work closely with rest of the team to ensure back-of-house storage areas are maintained to ensure orderliness, safety and health standards
 </li>
 <li>
 Solicit and confirm event related information with client to fulfill contractual timelines and commitments
 </li>
 <li>
 To conduct necessary site inspections; upsell of the hotel&rsquo;s services, suggesting suitable menus, events and activities.
 </li>
 <li>
 Plan creative experiences in collaboration with the Banquet Chef to curate custom menus
 </li>
 <li>
 Coordinate various production elements and logistics including: electrical, internet, telecommunications, audio-visual, exhibit and third-party requirements
 </li>
 <li>
 Create floor plans that optimize space and ensure a memorable guest experience
 </li>
 <li>
 Finalizing event setups in planning phase to ensure banquet operations and client agreement prior to set up of meeting and event spaces
 </li>
 <li>
 Obtain guarantees of food and beverage events for banquets and culinary operations to manage and control labour and food costs
 </li>
 <li>
 Initiate billing procedures, ensuring client credit is established and deposits and/or credit applications are received with adequate information and within an acceptable timeline
 </li>
 <li>
 To relay all details of conferences and events to all departments in a professional thorough and timely manner using Conference resumes, Banquet Event Orders and internal memos effectively
 </li>
 <li>
 Conduct pre-conference meetings to ensure key operational departments are fully engaged and prepared to exceed expectations of our client programs
 </li>
 <li>
 Conduct and/or attend daily meetings to review event logistics to ensure last minute revisions are communicated with accuracy to banquets, culinary, stewarding and on-site audio-visual provide
 </li>
 <li>
 Establish good business and social relationships with industry clients and partners by participating in activities to further increase sales opportunities for the Hotel
 </li>
 <li>
 To effectively use function space to maximize revenues
 </li>
 <li>
 Responsible for the managing of guestroom blocks and food and beverage covers in order to maintain forecast accuracy
 </li>
 <li>
 To maintain high quality of service standards
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 
 3&ndash;5 years of experience
 
 in event management, conferences, or hospitality.
 
 
 
 </li>
 <li>
 
 
 Strong organizational and planning skills
 
 with the ability to manage multiple events simultaneously.
 
 
 
 </li>
 <li>
 
 
 Excellent communication and relationship-building abilities
 
 with clients, vendors, and internal teams.
 
 
 
 </li>
 <li>
 
 
 Knowledge of event and booking systems
 
 such as Delphi/Opera.
 
 
 
 </li>
 <li>
 
 
 Experience preparing contracts, BEOs, action plans, and budgets
 
 , and handling financial procedures.
 
 
 
 </li>
 <li>
 
 
 Leadership and supervisory skills
 
 to manage event teams effectively.
 
 
 
 </li>
 <li>
 
 
 Knowledge of health, safety, and security regulations
 
 related to events.
 
 
 
 </li>
 <li>
 
 
 Ability to sell and upsell services
 
 , maximize revenue, and achieve departmental targets.
 
 
 
 </li>
 </ul>
</div>

<div><div>Company Description</div> 
M&#1255;venpick Hotel &amp; Residences Riyadh<div> 
Job Description</div> 
<ul><li>
Plan, coordinate and deliver conferences, meetings, and social events from confirmation to completion, ensuring exceptional client satisfaction.</li><li>
Prepare and manage event orders, proposals, contracts, and action plans, clearly communicating requirements to all departments.</li><li>
Host site inspections, pre-conference briefings, and client familiarisation activities to showcase hotel facilities.</li><li>
Build and maintain strong relationships with clients, suppliers, and industry partners to drive repeat business and new opportunities.</li><li>
Maximize revenue through accurate quoting, upselling of hotel services, and proactive management of short-lead enquiries.</li><li>
Monitor budgets and follow financial procedures for client accounts and departmental expenditure.</li><li>
Support revenue forecasting and contribute to achieving department KPIs and hotel financial targets.</li><li>
Represent the hotel at networking functions, trade events, and industry meetings to enhance market visibility.</li><li>
Maintain accurate records and client data using Delphi/Opera systems to support reporting and follow-up.</li><li>
Drive continuous improvement by reviewing processes, identifying efficiencies, and sharing feedback with management.</li><li>
Stay informed on competitor offerings and market trends to position the hotel competitively.</li><li>
Manage day &amp; evening events, working within the strategy and events programmed set by our Sales, Meeting &amp; Events and Ops teams.</li><li>
Take overall responsibility for the health &amp; safety of anyone using the area, including yourself.</li><li>
Provide a secure environment for customers and their property.</li><li>
Operations Manager will need to attend all weekly operations meetings when there are events and any additional staff needed for events will need to be requested and confirmed in advance with F&amp;B. This will include Security.</li><li>
Conduct regular departmental meetings and training sessions. Represent the company as an ambassador of hospitality and warmth in all interactions with members, visitors, partners, vendors, and staff.</li><li>
Ascertain the departmental training needs to further develop SOPs as business needs arise/change. Own the SOP processes, regularly review and update when needed and in line with changing operational needs.</li><li>
Pro-actively provide input and feedback, look for opportunities to improve &amp; innovate how we&rsquo;re using the space and how we manage it.</li><li>
Whether it&rsquo;s setting up the space for day or evening, handling ad-hoc requests and queries, dealing with invoices or gathering feedback &ndash; we rely on you to ensure internal and external customers have the best possible experience with us.</li><li>
Handle stock &amp; expenses and manage the relationship with our events suppliers &amp; contractors.</li><li>
Monitor and maintain operation &amp; overhead cost to maintain maximum revenue to the organization.</li><li>
Overall organization, tidiness, and stocking of all work/lounge/service areas.</li><li>
Work closely with rest of the team to ensure back-of-house storage areas are maintained to ensure orderliness, safety and health standards</li><li>
Solicit and confirm event related information with client to fulfill contractual timelines and commitments</li><li>
To conduct necessary site inspections; upsell of the hotel&rsquo;s services, suggesting suitable menus, events and activities.</li><li>
Plan creative experiences in collaboration with the Banquet Chef to curate custom menus</li><li>
Coordinate various production elements and logistics including: electrical, internet, telecommunications, audio-visual, exhibit and third-party requirements</li><li>
Create floor plans that optimize space and ensure a memorable guest experience</li><li>
Finalizing event setups in planning phase to ensure banquet operations and client agreement prior to set up of meeting and event spaces</li><li>
Obtain guarantees of food and beverage events for banquets and culinary operations to manage and control labour and food costs</li><li>
Initiate billing procedures, ensuring client credit is established and deposits and/or credit applications are received with adequate information and within an acceptable timeline</li><li>
To relay all details of conferences and events to all departments in a professional thorough and timely manner using Conference resumes, Banquet Event Orders and internal memos effectively</li><li>
Conduct pre-conference meetings to ensure key operational departments are fully engaged and prepared to exceed expectations of our client programs</li><li>
Conduct and/or attend daily meetings to review event logistics to ensure last minute revisions are communicated with accuracy to banquets, culinary, stewarding and on-site audio-visual provide</li><li>
Establish good business and social relationships with industry clients and partners by participating in activities to further increase sales opportunities for the Hotel</li><li>
To effectively use function space to maximize revenues</li><li>
Responsible for the managing of guestroom blocks and food and beverage covers in order to maintain forecast accuracy</li><li>
To maintain high quality of service standards</li></ul><div> 
Qualifications</div><ul><li> 
3&ndash;5 years of experience in event management, conferences, or hospitality.</li><li>
Strong organizational and planning skills with the ability to manage multiple events simultaneously.</li><li>
Excellent communication and relationship-building abilities with clients, vendors, and internal teams.</li><li>
Knowledge of event and booking systems such as Delphi/Opera.</li><li>
Experience preparing contracts, BEOs, action plans, and budgets, and handling financial procedures.</li><li>
Leadership and supervisory skills to manage event teams effectively.</li><li>
Knowledge of health, safety, and security regulations related to events.</li><li>
Ability to sell and upsell services, maximize revenue, and achieve departmental targets.</li></ul></div>

Hilton

<div>Assistant Events Manager
As Assistant Events Manager, you will be responsible for the successful event planning and overall execution of all Conference &amp; Events that take place within the hotel. The Events Manager will interact frequently with customers and Guests to learn about their needs and develop relationships from which to earn repeat and expanded business. 
What will I be doing? 
Specifically, you would be responsible for performing the following tasks to the highest standards:<ul><li>
Maximise all Meeting &amp; Events Sales revenue opportunities through up selling of function items</li><li>
Ensure the highest standards of Event Management are in place including building relationships with new/existing customers in order to secure rollover business</li><li>
Manage the department&rsquo;s day-to-day operations and activities, whereas implementation of the selling strategy yields meetings and events space</li><li>
Ensure the Meeting &amp; Events Team Members are developed effectively and generate a culture of high quality standards for relationship building, customer service, selling techniques, and billing and processing contracts</li><li>
Build strong relationships with customers, Guests and Team Members in order to gain full understanding of their needs and work to serve them effectively</li><li>
Accurate administration and control of all Meetings and Events related reservations and blocks</li><li>
Ensure that all Function Sheets are handed over the Food and Beverage Operations Team every week for the following 7- 10 days outline and that all the information is accurate, confirmed and billing details documented and in line with the credit policy</li><li>
To meet &amp; greet nominated conference contact or organizer to check on their satisfaction and the set up of the meeting rooms on the day of the event</li><li>
To conduct Show rounds for companies &amp; agents in line with the Company policy</li><li>
To support the Food &amp; Beverage operations and room reservations team with information as required</li><li>
Ensure all information is relayed to the Chef and Operations Team in a timely manner to ensure they can order and roster effectively</li><li>
Attend Sales events, as required</li><li>
To support in other properties within the Cluster as required, according to the business needs</li></ul>
Additional Sales Involvement:<ul><li>
Review business plans, identify gaps and ensure proactive efforts to fill capacity and meet set targets</li><li>
Contribute to the selling strategy of the hotel, and manage the departments&rsquo; adherence to achieving that strategy</li><li>
To raise invoices for Events in line with quotations and forward them to the accounts departments on a daily basis with relevant back up documentation to expedite payment</li><li>
Understand the competitive market place and implement approaches to ensure the hotel stays ahead in the local market</li></ul>
What are we looking for?
An Assistant Events Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you must possess the following qualifications, attitude, behaviours, skills, and values that follow:<ul><li>
Able to develop positive working relationships at all levels</li><li>
To create a positive image</li><li>
Good personal presentation</li><li>
Good understanding of C&amp;E business</li><li>
Company/competitor awareness</li><li>
Previous experience working in an Event Planning Environment</li><li>
Good administration skills</li><li>
Good organization skills</li><li>
Proven customer service experience</li><li>
Able to &lsquo;close&rsquo; a sale</li><li>
Previous experience in a Sales environment &ndash; either proactive or reactive</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Events Manager

Jubilee Events

<div>
 
 
 Company Description
 
 
 
 
 Jubilee Events is a leading events company with over a decade of experience in crafting extraordinary moments. Renowned for turning visions into reality, we specialize in a wide range of events, including corporate gatherings, social galas, and milestone celebrations. Our mission is to provide exceptional experiences tailored to our clients' unique needs and aspirations. Driven by creativity and reliability, Jubilee Events has become a trusted name in the events industry.
 
 
 
 
 
 
 
 Position
 
 : Project Coordinator &ndash; Exhibitions &amp; Conferences
 
 
 
 Location
 
 : Riyadh, Saudi Arabia
 
 
 
 Employment Type
 
 : Full-time
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 ﻿
 
 
 
 
 1. Preparation &amp; Planning Phase
 
 
 
 
 <ul>
 <li>
 Receive project requirements from clients and fully understand the technical and creative details.
 </li>
 <li>
 Develop detailed execution plans and timelines for all project phases.
 </li>
 <li>
 Coordinate with relevant departments (Design, Production, Procurement, Marketing).
 </li>
 <li>
 Prepare quotations, ensure alignment with the required scope of work, present them to clients, and follow up for approvals.
 </li>
 <li>
 Obtain all necessary permits and approvals from organizers or government entities.
 </li>
 </ul>
 
 
 
 
 2. Execution Phase
 
 
 
 
 <ul>
 <li>
 Coordinate efforts among suppliers, contractors, and the internal team to ensure timely implementation.
 </li>
 <li>
 Follow up on material and equipment delivery according to schedule.
 </li>
 <li>
 Oversee booth construction, d&eacute;cor installation, lighting setup, and audiovisual components.
 </li>
 <li>
 Manage suppliers during all technical and logistical tasks, ensuring high-quality delivery.
 </li>
 <li>
 Facilitate daily communication between the client and team leaders to address any immediate notes or adjustments.
 </li>
 <li>
 Monitor the quality of work to ensure compliance with approved specifications.
 </li>
 </ul>
 
 
 
 
 3. Event Day
 
 
 
 
 <ul>
 <li>
 Ensure all teams adhere to timelines, quality standards, and safety regulations.
 </li>
 <li>
 Handle any urgent issues or feedback from the client or event organizer promptly and efficiently.
 </li>
 </ul>
 
 
 
 
 4. Post-Event Phase
 
 
 
 
 <ul>
 <li>
 Supervise dismantling activities and ensure materials are returned to storage.
 </li>
 <li>
 Prepare a final report including observations and recommendations for future improvements.
 </li>
 <li>
 Follow up on payments and invoices in coordination with the Finance Department.
 </li>
 <li>
 Additional General Duties
 </li>
 <li>
 Complete all procedures and permits related to exhibitions and event participation.
 </li>
 <li>
 Maintain full coordination between suppliers and internal teams to ensure smooth operations.
 </li>
 <li>
 Ensure continuous communication between company managers and execution teams to achieve project goals.
 </li>
 <li>
 Carry out any additional coordination tasks related to events, exhibitions, and booth setups.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Minimum of 2 years of experience in events &amp; exhibitions coordination or project execution management.
 </li>
 <li>
 Strong organizational, communication, and time-management skills.
 </li>
 <li>
 Proficiency in Microsoft Office and project management tools.
 </li>
 <li>
 Ability to work under pressure and within a team environment.
 </li>
 <li>
 Basic knowledge of design principles, exhibition build-ups, and supplier management.
 </li>
 </ul>
 
 
 
</div>

Project Coordinator (Events & Exhibitions)

Explore 602+ Coord events in Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

602 coord events jobs IN Saudi Arabia

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Project Coordinator (Events & Exhibitions)