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executive assistant / administrative assistant

excretive secretary

Fairmont Hotels & Resorts

<div>
 
 Company Description
 
 
 
 
 Fairmont RAMLA RIYADH
 
 seeks passionate and adventurous individuals to join our incredible team in the KSA heart of Riyadh. Our hotel offers various jobs in over thirty departments and is sure to have something that sparks your interest. We pride ourselves on the work/play lifestyle that is working in Fairmont RAMLA Riyadh, and we do our best to ensure your quality of life is elevated when working for us. If you have ever dreamed of working in a luxury hotel, don't miss out on this opportunity.
 
 
 
 Our Commitment To Diversity &amp; Inclusion
 
 
 
 Since 1907, Fairmont Hotels &amp; Resorts has been dedicated to crafting unforgettable experiences for both guests and colleagues alike. Essential to this success has been diversity, equity, and inclusion woven into the fabric of our brand&rsquo;s DNA. We pride ourselves on being an equal-opportunity employer, fostering an open and inclusive culture that welcomes everyone, empowers all colleagues, and cultivates individual and collective innovation and performance. Our ambition is to provide all of our People with fair and equitable opportunities to grow to attain their full potential. We believe that diversity in our teams not only enriches the lives of our People but also provides the best possible experience to everyone who visits our iconic hotels and resorts worldwide.
 
 
 
 Job Description
 
 
 
 
 Basic Function
 
 
 
 Responsible for performing secretarial duties of such nature as to relieve the General Manager of all possible routine and detail.
 
 
 
 Duties &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Types minutes, letters, circulars, memos, reports, forms, contracts, and other correspondence, including those of a confidential nature; sees their mailing or distribution to all concerned.
 </li>
 <li>
 Takes down and transcribes dictations and minutes of meetings, such as Executive committee and Department Heads meetings, and drafts routine or simple correspondence for approval of superior.
 </li>
 <li>
 Files correspondence, memos, reports, and other related materials for ready reference; maintains individual files for each concessionaire and expatriates &lsquo; transfers obsolete material to inactive file or storeroom.
 </li>
 <li>
 Receives screens, places phone calls, and arranges appointments for the superior.
 </li>
 <li>
 Receives, screens office callers and visitors; schedules and sets up appointments.
 </li>
 <li>
 Receives, opens, and reads all inter-office memos and incoming mail for the General Manager, except those marked &ldquo;Confidential or Personal&rdquo;; brings to the superior&rsquo;s attention those which are urgent and important requiring his action; forwards to appropriate personnel mail which they can attend to; dispatches all outgoing mail.
 </li>
 <li>
 Operates fax machines and sends faxes, including those of a confidential nature, for the General Manager.
 </li>
 <li>
 Receives, dates, opens, and forwards to the General Manager all incoming faxes, and forwards copies of the same to appropriate departments.
 </li>
 <li>
 Maintains a trace file containing a list of letters or reports that have to be prepared on specific dates in the future; informs the General Manager or other personnel concerned of the same at an appropriate time; assists in clarifying to those personnel the details of, and requirements for carrying out such activities.
 </li>
 <li>
 Opens, reads and sorts all incoming hotel mail in the absence of the Secretary to Resident Manager; forwards to departments or personnel concerned; prepares and forwards a list of cheques received by mail to Accounting.
 </li>
 <li>
 . Ensures that conference rooms are cleaned and furnished with necessary materials for hotel meetings and conferences; reminds personnel who are supposed to attend; ensures it that snacks, lunch &amp; other foodstuffs are served to participants as instructed.
 </li>
 <li>
 Maintains an adequate stock of office supplies; accomplishes necessary requisitions.
 </li>
 <li>
 Prepares daily absences/Tardiness report for all personnel in the executive office; submits it to personnel.
 </li>
 <li>
 Ensures proper handling, use, and maintenance of office equipment and supplies, and the cleanliness and maintenance of her office and that of her superior.
 </li>
 <li>
 Keeps track of activities and whereabouts of the driver &ndash; Executive Office; notifies the latter of his assignments.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Educational Background
 
 
 <ul>
 <li>
 A degree in Business Administration, Hospitality Management, or related fields.
 </li>
 <li>
 Certifications in office management or secretarial skills may be advantageous.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Previous experience as an executive secretary or in a similar administrative role, preferably in the hospitality industry.
 </li>
 <li>
 Familiarity with hotel operations and management.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Proficient in office software (Microsoft Office Suite, email platforms, etc.).
 </li>
 <li>
 Excellent organizational and multitasking skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information.
 
 
 </li>
 </ul>
 Personal Attributes
 
 
 <ul>
 <li>
 Professional demeanor and strong interpersonal skills.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Proactive and detail-oriented mindset.
 
 
 </li>
 </ul>
 Language Proficiency
 
 
 <ul>
 <li>
 Fluency in English; additional languages may be preferred depending on the location and clientele.
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 What Is In It For You
 
 
 
 <ul>
 <li>
 Competitive extended benefits package including medical, vision, and dental for full-time permanent status
 </li>
 <li>
 Employee Travel Program
 </li>
 <li>
 Comprehensive Wellness Platform
 </li>
 <li>
 Discounts on food &amp; beverage
 </li>
 <li>
 Opportunity to develop your talent and grow within Fairmont RAMLA RIYADH and over 5,000 properties with Accor
 
 
 </li>
 </ul>
 By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. To discover the life that awaits you at Accor, visit:
 
 https://careers.accor.com/
 
 
 
 Do what you love, care for the world, and dare to challenge the status quo!
 
 #BELIMITLESS
 
</div>

Excretive Secretary

Fairmont

<div>Company Description 
Fairmont RAMLA RIYADH seeks passionate and adventurous individuals to join our incredible team in the KSA heart of Riyadh. Our hotel offers various jobs in over thirty departments and is sure to have something that sparks your interest. We pride ourselves on the work/play lifestyle that is working in Fairmont RAMLA Riyadh, and we do our best to ensure your quality of life is elevated when working for us. If you have ever dreamed of working in a luxury hotel, don't miss out on this opportunity.
Our commitment to Diversity &amp; Inclusion:
Since 1907, Fairmont Hotels &amp; Resorts has been dedicated to crafting unforgettable experiences for both guests and colleagues alike. Essential to this success has been diversity, equity, and inclusion woven into the fabric of our brand&rsquo;s DNA. We pride ourselves on being an equal-opportunity employer, fostering an open and inclusive culture that welcomes everyone, empowers all colleagues, and cultivates individual and collective innovation and performance. Our ambition is to provide all of our People with fair and equitable opportunities to grow to attain their full potential. We believe that diversity in our teams not only enriches the lives of our People but also provides the best possible experience to everyone who visits our iconic hotels and resorts worldwide. 
Job Description 
Basic Function
Responsible for performing secretarial duties of such nature as to relieve the General Manager of all possible routine and detail.
Duties &amp; Responsibilities:<ul><li>
Types minutes, letters, circulars, memos, reports, forms, contracts, and other correspondence, including those of a confidential nature; sees their mailing or distribution to all concerned.</li><li>
Takes down and transcribes dictations and minutes of meetings, such as Executive committee and Department Heads meetings, and drafts routine or simple correspondence for approval of superior.</li><li>
Files correspondence, memos, reports, and other related materials for ready reference; maintains individual files for each concessionaire and expatriates &lsquo; transfers obsolete material to inactive file or storeroom.</li><li>
Receives screens, places phone calls, and arranges appointments for the superior.</li><li>
Receives, screens office callers and visitors; schedules and sets up appointments.</li><li>
Receives, opens, and reads all inter-office memos and incoming mail for the General Manager, except those marked &ldquo;Confidential or Personal&rdquo;; brings to the superior&rsquo;s attention those which are urgent and important requiring his action; forwards to appropriate personnel mail which they can attend to; dispatches all outgoing mail.</li><li>
Operates fax machines and sends faxes, including those of a confidential nature, for the General Manager.</li><li>
Receives, dates, opens, and forwards to the General Manager all incoming faxes, and forwards copies of the same to appropriate departments.</li><li>
Maintains a trace file containing a list of letters or reports that have to be prepared on specific dates in the future; informs the General Manager or other personnel concerned of the same at an appropriate time; assists in clarifying to those personnel the details of, and requirements for carrying out such activities.</li><li>
Opens, reads and sorts all incoming hotel mail in the absence of the Secretary to Resident Manager; forwards to departments or personnel concerned; prepares and forwards a list of cheques received by mail to Accounting.</li><li>
. Ensures that conference rooms are cleaned and furnished with necessary materials for hotel meetings and conferences; reminds personnel who are supposed to attend; ensures it that snacks, lunch &amp; other foodstuffs are served to participants as instructed.</li><li>
Maintains an adequate stock of office supplies; accomplishes necessary requisitions.</li><li>
Prepares daily absences/Tardiness report for all personnel in the executive office; submits it to personnel.</li><li>
Ensures proper handling, use, and maintenance of office equipment and supplies, and the cleanliness and maintenance of her office and that of her superior.</li><li>
Keeps track of activities and whereabouts of the driver &ndash; Executive Office; notifies the latter of his assignments.</li></ul> 

Qualifications 
Educational Background<ul><li>
A degree in Business Administration, Hospitality Management, or related fields.</li><li>
Certifications in office management or secretarial skills may be advantageous.</li></ul>
Experience<ul><li>
Previous experience as an executive secretary or in a similar administrative role, preferably in the hospitality industry.</li><li>
Familiarity with hotel operations and management.</li></ul>
Skills<ul><li>
Proficient in office software (Microsoft Office Suite, email platforms, etc.).</li><li>
Excellent organizational and multitasking skills.</li><li>
Strong written and verbal communication abilities.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li></ul>
Personal Attributes<ul><li>
Professional demeanor and strong interpersonal skills.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Proactive and detail-oriented mindset.</li></ul>
Language Proficiency<ul><li>
Fluency in English; additional languages may be preferred depending on the location and clientele.</li></ul> 

Additional Information 
What is in it for you:<ul><li>
Competitive extended benefits package including medical, vision, and dental for full-time permanent status</li><li>
Employee Travel Program</li><li>
Comprehensive Wellness Platform</li><li>
Discounts on food &amp; beverage</li><li>
Opportunity to develop your talent and grow within Fairmont RAMLA RIYADH and over 5,000 properties with Accor</li></ul>
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. To discover the life that awaits you at Accor, visit: https://careers.accor.com/
Do what you love, care for the world, and dare to challenge the status quo! #BELIMITLESS</div>

Technical Glass and Aluminium LLC

Job Description: Secretary / Receptionist Location: Dammam, Saudi Arabia Experience: Minimum 2 years Nationality: Saudi Nationals or current Saudi residents onlyAbout the Role: TGAC Saudi Arabia is seeking a professional and well-organized Secretary / Receptionist to support our expanding operations. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations in our new Dammam office and factory.Key Responsibilities:<ul><li>Manage front desk operations, greet visitors, and handle incoming calls and inquiries.</li><li>Maintain office correspondence, filing systems, and meeting schedules.</li><li>Support management with documentation, reports, and internal communications.</li><li>Coordinate logistics for meetings, travel, and appointments.</li><li>Ensure a professional and welcoming environment for clients and team members.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a receptionist, secretary, or administrative assistant.</li><li>Excellent communication skills in Arabic and English (spoken and written).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time management skills.</li><li>Presentable, confident, and customer-focused personality.</li><li>Saudi national or resident with valid ID. (preferred)</li></ul>Job Type: Full-timePay: From &#65020;4,000.00 per month

Secretary/Receptionist

Huda Vision

Job Description: Board Secretary (Female Only) - Law Firm, RiyadhWe are seeking a highly organized, professional, and experienced Female Board Secretary to join our prestigious law firm in Riyadh. This pivotal role requires an individual with exceptional corporate governance knowledge, impeccable communication skills, and the ability to maintain the highest level of confidentiality and discretion. The successful candidate will be responsible for ensuring the smooth and effective operation of the Board of Directors and its committees, upholding all regulatory and legal requirements.Key ResponsibilitiesBoard and Committee Support<ul><li>Organize and schedule all Board, Committee, and General Assembly meetings, including preparing annual calendars and managing logistics.</li><li>Prepare and circulate comprehensive meeting agendas, Board packs, and supporting materials well in advance.</li><li>Attend all Board and Committee meetings and accurately record, draft, and finalize minutes, ensuring timely distribution and approval.</li><li>Follow up on action items and resolutions from meetings, ensuring they are executed and reported back to the Board.</li><li>Maintain the official records, minute books, and statutory registers of the firm and its associated entities.</li></ul>Corporate Governance and Compliance<ul><li>Advise the Board and its members on corporate governance best practices, relevant laws, regulations, and internal policies, particularly those specific to Saudi Arabia.</li><li>Ensure the firm&rsquo;s compliance with all relevant regulatory bodies, including the Ministry of Commerce (MOC) and any specific legal sector requirements.</li><li>Oversee and manage the firm&rsquo;s corporate seal, legal documents, and official correspondence with external regulatory bodies.</li><li>Manage director inductions, continuous professional development for the Board, and performance evaluations.</li></ul>Communication and Administration<ul><li>Act as the primary point of communication between the Board, senior management, shareholders, and external stakeholders.</li><li>Handle sensitive and confidential information with absolute discretion and integrity.</li><li>Assist with the preparation and filing of annual reports, corporate disclosures, and other statutory documents.</li><li>Support the Chairman and Board members with administrative tasks, scheduling, and travel arrangements as needed.</li></ul>Required Qualifications and Skills<ul><li>Gender: Female (Mandatory requirement)</li><li>Education: Bachelor&rsquo;s degree in Law, Business Administration, Corporate Governance, or a related field. A recognized professional certification (e.g., ICSA, Chartered Secretary) is highly desirable.</li><li>Experience: A minimum of 5 years of experience as a Board Secretary, Corporate Secretary, or similar senior governance role, preferably within a law firm or professional services environment.</li><li>Legal Knowledge: Strong understanding of Saudi Arabian corporate law, regulatory frameworks (especially MOC regulations), and corporate governance principles.</li><li>Language: Fluency in both Arabic and English (written and spoken) is essential.</li><li>Skills:</li><li>Exceptional organizational, planning, and time-management abilities.</li><li>Impeccable communication and interpersonal skills, with the ability to interact professionally at all executive levels.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Proven ability to work independently, exercise excellent judgment, and prioritize tasks effectively</li></ul>connect on Linkedin and send CVs : https://www.linkedin.com/in/navid-nadiaksa/Email: hnavid.ng@gmail.comJob Type: Full-timePay: &#65020;5,500.00 - &#65020;8,500.00 per month

Board Secretary (Female Only) - Law Firm, Riyadh

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Job Type: Full-time

Female Executive Secretary

Safqah Capital | صفقة المالية

<div>
 
 
 Role Overview:
 
 
 
 Safqah is growing and needs a hands‑on, bilingual Legal Counsel to own core legal work with minimal supervision. You&rsquo;ll be the primary in‑house legal owner, reviewing every legal document, managing outside counsel across matters, and acting as Board Secretary to keep governance tight and timely. Signature authority is limited per Delegation of Authority, but legal review is mandatory for all documents.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Board Secretary duties: agendas, minutes, resolutions, registers; maintain corporate records and accuracy of the archive/VDR.
 </li>
 <li>
 Corporate housekeeping: CR updates, GA/BoD actions, ESOP/option paperwork coordination.
 </li>
 <li>
 Draft/mark‑up/negotiation support for financing documents (term sheets, intercreditor, security packages, pledges/guarantees), coordinating closely with Finance and outside counsel.
 </li>
 <li>
 Own the contract lifecycle end‑to‑end (intake, drafting, negotiation, execution, DocuSign, archiving, metadata).
 </li>
 <li>
 Drive KPI‑driven compliance for filings, license renewals, covenants, and obligations tracking.
 </li>
 <li>
 Lead/coordinate DPAs, data‑sharing agreements, privacy notices, and vendor assessments (PDPL awareness expected; specialist outside counsel engaged when needed).
 </li>
 <li>
 Select, brief, and manage external firms across specialties; control quality, timelines, and budgets. Maintain matter trackers and a decision log.
 </li>
 <li>
 Maintain template pack, playbooks, and clause library in Notion; ensure everything is searchable and version‑controlled.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Exposure to PDPL (consents, DPAs, cross‑border assessments).
 </li>
 <li>
 Experience across financing structures, security/pledges, and intercreditor dynamics.
 </li>
 <li>
 Familiarity working with regulators via external counsel (e.g., CMA/REGA).
 </li>
 <li>
 Real‑estate/fintech/startup environment exposure.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6&ndash;8 years PQE with strong in‑house or top‑tier firm experience in KSA.
 </li>
 <li>
 Bilingual (Arabic &amp; English) with drafting and negotiation in both.
 </li>
 <li>
 Depth in Companies Law and Civil Transactions Law; excellent commercial contracting judgement.
 </li>
 <li>
 Demonstrated experience managing multiple matters and outside counsel directly.
 </li>
 <li>
 Comfortable owning board secretarial work and corporate housekeeping.
 </li>
 </ul>
 
 
</div>

Legal Counsel

Alfanar Projects

<div>
 
 
 Position Overview:
 
 The Executive Secretary provides high-level administrative support, ensuring the smooth functioning of the office and enabling the Managing Director to focus on strategic responsibilities. This role requires exceptional organizational skills, discretion, and professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Managing Director's calendar, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Handle correspondence, including emails, phone calls, and letters, with confidentiality.
 </li>
 <li>
 Prepare and edit reports, presentations, and other documents.
 </li>
 <li>
 Organize and maintain files, records, and documentation.
 </li>
 <li>
 Coordinate travel arrangements, including itineraries and accommodations.
 </li>
 <li>
 Act as a liaison between the Managing Director and internal/external stakeholders.
 </li>
 <li>
 Assist in planning and organizing events, meetings, and conferences.
 </li>
 <li>
 Monitor and prioritize tasks to ensure deadlines are met.
 </li>
 <li>
 Perform other administrative duties as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proven experience as an Executive Secretary or similar role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Professional demeanor and appearance.
 </li>
 <li>
 Bachelor's degree in business administration or a related field is preferred.
 </li>
 </ul>
 
 
 
 
 
 Why Join Alfanar Projects
 
 
 
 Since 1976, we&rsquo;ve grown and diversified our business to meet the evolving needs of a changing world. Alfanar Projects is an integrated global project developer and engineering, construction, and technology solutions provider with a robust portfolio of landmark projects across the energy, water, and infrastructure sectors.
 
 
 From Saudi Arabia to the rest of the world, we work closely with governments and partners to deliver strategic projects that support national goals and long-term visions. Our work directly contributes to sustainable development and infrastructure modernization in multiple countries.
 
 
 At the heart of our success are more than 10,000 professionals, diverse, skilled, and united by purpose. Our global teams are committed to delivering impact-driven solutions that shape a better, more sustainable future.
 
 
 
</div>

Executive Secretary

Explore 11+ Excretive secretary in Riyadh this November. Find roles across top companies and apply now to boost your career.

11 excretive secretary jobs IN Riyadh

Excretive Secretary

Excretive Secretary

Secretary/Receptionist

Board Secretary (Female Only) - Law Firm, Riyadh

Female Executive Secretary

Legal Counsel

Executive Secretary