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executive assistant - hr & finance

hr & admin executive

executive assistant hr finance

The HEINEKEN Company

<div>
 At ABC, We Brew The Joy Of True Togetherness To Inspire a Better World. A Big Part Of That Means Brewing Better People With The Heart Of Our Company In Our Four Values
 
 
 <ul>
 <li>
 Passion for consumers and customers
 </li>
 <li>
 Care for people and planet
 </li>
 <li>
 Enjoyment of life
 </li>
 <li>
 Courage to dream and pioneer
 
 
 </li>
 </ul>
 
 Job Purpose
 
 
 
 Manages the schedules, logistics, and communications of the HR &amp; Finance Director. Acts as a point of contact among executives, employees, clients, and external partners. Supports office management, operations, logistics, and administrative duties.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Provide executive level secretarial and administrative support to the HR &amp; Finance Director
 </li>
 <li>
 Full ownership in managing the calendar and daily affairs of the HR &amp; Finance Director
 </li>
 <li>
 Run all office affairs of the HR &amp; Finance office in a highly professional and proactive manner.
 </li>
 <li>
 Handle the receiving and transmittal of correspondence, reports and controlled documents based on signature mandate of employees and managers.
 </li>
 <li>
 Manage the calendar of the HR &amp; Finance Director, ensuring daily updates with reminders.
 </li>
 <li>
 Arrange internal and external meetings and follow up on attendance.
 </li>
 <li>
 Manage all international and domestic travel: visas, meet &amp; assist, hotel, transportation.
 </li>
 <li>
 Coordinate with Finance on all matters related to the expenses.
 </li>
 <li>
 Assist with medical insurance.
 </li>
 <li>
 Coordinate maintenance of HR &amp; Finance Director's cars with the driver.
 </li>
 <li>
 Gather document signatures as requested.
 </li>
 <li>
 Assist with personal tasks (car insurance, family travel arrangements, visa, accommodation).
 </li>
 <li>
 Maintain filing system related to the HR &amp; Finance Director (expenses, contracts, etc.).
 </li>
 <li>
 Arrange all domestic and international travel (visas, meet &amp; assist, hotels, transport).
 </li>
 <li>
 Handle team meeting arrangements (conferences, internal/external meetings, etc.).
 </li>
 <li>
 Arrange team gatherings, social events, and customer trips (planning, logistics, coordination).18. Handle all purchase requests (travel expenses, stationery, etc.).
 </li>
 <li>
 Create PRs on systems and track payments.
 </li>
 <li>
 Manage petty cash requests and settlements in a timely manner.
 </li>
 <li>
 Provide signature assistance on contracts and documents.
 </li>
 <li>
 Provide support for other team members as needed, including tasks such as onboarding new employees and IT asset management.
 
 
 </li>
 </ul>
 Other duties may be assigned as needed.
 
 
 
 Education &amp; Qualification
 
 
 
 <ul>
 <li>
 Bachelor's degree from an accredited university/college.
 </li>
 <li>
 4 years supporting executive leadership with responsibilities as described above.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint).
 </li>
 <li>
 Experience using software related to expense reporting, purchase orders, and/or employee onboarding.
 </li>
 <li>
 Experience in benefits or HR admin is a plus
 </li>
 </ul>
 
 #addjob
 
 
 
</div>

Executive Assistant - HR & Finance

Antal International

<div>
 
 We&rsquo;re looking for a dynamic and detail-oriented
 
 Office Manager
 
 to lead the daily operations of our workplace. This role is central to creating a smooth, efficient, and positive environment for our team. You&rsquo;ll oversee administrative systems, support HR and finance functions, and manage facilities &mdash; ensuring everything runs like clockwork.
 
 
 
 
 
 
 What You&rsquo;ll Be Responsible For
 
 
 
 
 
 
 
 Office Administration
 
 
 <ul>
 <li>
 Coordinate daily office operations and implement systems to improve efficiency
 </li>
 <li>
 Manage supplies, equipment, vendors, and inventory
 </li>
 <li>
 Handle correspondence, filing systems, and travel arrangements
 </li>
 <li>
 Schedule meetings, maintain calendars, and support internal communications
 </li>
 <li>
 Ensure compliance with health and safety standards
 </li>
 </ul>
 
 
 
 
 
 Finance &amp; Budgeting
 
 
 <ul>
 <li>
 Track office budgets, expenses, payroll, and invoicing
 </li>
 <li>
 Prepare financial reports and maintain accurate records
 </li>
 </ul>
 
 
 
 
 
 HR &amp; People Support
 
 
 <ul>
 <li>
 Assist with recruitment, onboarding, and induction programs
 </li>
 <li>
 Address employee queries and maintain personnel records
 </li>
 <li>
 Help organize team-building activities and support a positive culture
 </li>
 </ul>
 
 
 
 
 
 Facilities &amp; Workplace Management
 
 
 <ul>
 <li>
 Oversee office maintenance, repairs, and layout planning
 </li>
 <li>
 Liaise with contractors and building management
 </li>
 <li>
 Manage office security systems and protocols
 </li>
 </ul>
 
 
 
 
 What You Bring
 
 <ul>
 <li>
 Proven experience as an Office Manager, Admin Manager, or Executive Assistant
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred)
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Google Workspace, and office management tools
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Problem-solving mindset and attention to detail
 </li>
 <li>
 Financial acumen and discretion with confidential information
 </li>
 </ul>
 
 
 
 
 What You&rsquo;ll Gain
 
 <ul>
 <li>
 Competitive compensation and performance-based incentives
 </li>
 <li>
 
 Social and medical insurance coverage
 
 </li>
 <li>
 
 Opportunity to work in a multinational company
 
 </li>
 <li>
 A collaborative, respectful, and growth-focused work culture
 </li>
 <li>
 Exposure to cross-functional teams and leadership opportunities
 </li>
 </ul>
 
 
</div>

Office Manager – Admin & HR

Classera

<div>
 
 Role Overview
 
 
 
 We are seeking a
 
 discreet, detail-driven, and highly organized Executive Assistant
 
 to support senior leadership in a fast-paced
 
 Venture Capital / Private Equity
 
 environment.
 
 
 This role requires strong business acumen, exceptional communication skills, and the ability to manage complex scheduling, investor relations coordination, and deal-related administrative processes with the utmost confidentiality and precision.
 
 
 You will serve as the
 
 operational right hand
 
 to the Managing Partner, ensuring efficient day-to-day management of time, meetings, communications, and follow-ups &mdash; while maintaining a clear understanding of the firm&rsquo;s portfolio, investments, and ecosystem.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Manage complex calendars, meeting schedules, investor calls, and travel logistics (domestic and international).
 </li>
 <li>
 Prepare agendas, briefing notes, and key talking points ahead of partner meetings and board discussions.
 </li>
 <li>
 Handle confidential correspondence, investor communication, and follow-ups with professionalism and discretion.
 </li>
 <li>
 Draft, proofread, and format investment memos, presentations, and client communications.
 </li>
 <li>
 Maintain filing systems for NDAs, deal documents, and portfolio company updates.
 
 
 </li>
 </ul>
 
 Investor Relations &amp; Deal Coordination
 
 
 
 <ul>
 <li>
 Coordinate investor communications, quarterly reporting, and data room updates.
 </li>
 <li>
 Support due diligence processes &mdash; organizing materials, tracking submissions, and liaising with portfolio company contacts.
 </li>
 <li>
 Maintain contact databases (CRM) for investors, co-investors, and portfolio executives.
 </li>
 <li>
 Assist in scheduling and coordinating roadshows, pitch events, and industry conferences.
 
 
 </li>
 </ul>
 
 Operational &amp; Strategic Support
 
 
 
 <ul>
 <li>
 Act as a bridge between the leadership team and internal/external stakeholders, ensuring smooth information flow.
 </li>
 <li>
 Track key deadlines, action items, and deliverables across ongoing deals and firm initiatives.
 </li>
 <li>
 Support firm-wide initiatives such as annual general meetings, offsites, and investor networking events.
 </li>
 <li>
 Assist with expense tracking, vendor coordination, and basic finance or compliance documentation as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Finance, or related field (Master&rsquo;s preferred).
 </li>
 <li>
 5+ years of experience as an Executive Assistant, ideally in a Venture Capital, Private Equity, Investment Banking, or Family Office environment.
 </li>
 <li>
 Strong understanding of financial and investment terminology.
 </li>
 <li>
 Excellent command of English (Arabic is an advantage).
 </li>
 <li>
 Advanced proficiency with MS Office Suite, Google Workspace, and CRM tools (Affinity, HubSpot, or Salesforce).
 </li>
 <li>
 Proven ability to handle confidential and sensitive information with integrity.
 </li>
 <li>
 Highly organized, proactive, and able to work under pressure in a dynamic setting.
 
 
 </li>
 </ul>
 
 Key Attributes
 
 
 
 <ul>
 <li>
 Exceptional attention to detail and time management.
 </li>
 <li>
 Emotionally intelligent communicator; professional yet approachable demeanor.
 </li>
 <li>
 Strong commercial awareness and understanding of investor dynamics.
 </li>
 <li>
 Able to anticipate needs, think ahead, and prioritize effectively.
 </li>
 <li>
 Comfortable interacting with high-net-worth individuals, investors, and executives.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive compensation package with performance-based bonus.
 </li>
 <li>
 Exposure to senior leadership, investors, and high-growth portfolio companies.
 </li>
 <li>
 A fast-moving, intellectually stimulating environment at the intersection of finance, innovation, and entrepreneurship.
 </li>
 <li>
 Opportunities for professional growth within the investment ecosystem.
 </li>
 </ul>
</div>

Executive Assistant

Azadea Group

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
 </li>
 <li>
 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
 </li>
 <li>
 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
 </li>
 <li>
 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation.
 </li>
 <li>
 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
 </li>
 <li>
 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
 </li>
 <li>
 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
 </li>
 <li>
 Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 3-5 Years in Executive Assistant position to GM or Country director.
 </li>
 <li>
 Multinational experience is a plus.
 </li>
 <li>
 Proficient English.
 </li>
 <li>
 Proficient Excel and PPT.
 </li>
 </ul>
 
 
</div>

Executive Assistant Vacancy

Accenture

<div>
 
 Location: Cairo, Egypt
 
 
 
 Accenture is a leading global professional services company that helps the world&rsquo;s leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services&mdash;creating tangible value at speed and scale. We are a talent and innovation led company serving clients in more than 120 countries.
 
 
 Technology is at the core of change today, and we are one of the world&rsquo;s leaders in helping drive that change, with strong ecosystem relationships. We combine our strength in technology with unmatched industry experience, functional expertise and global delivery capability.
 
 
 We are uniquely able to deliver tangible outcomes because of our broad range of services, solutions and assets across Strategy &amp; Consulting, Technology, Operations, Industry X and Accenture Song. These capabilities, together with our culture of shared success and commitment to creating 360&deg; value, enable us to help our clients succeed and build trusted, lasting relationships.
 
 
 We measure our success by the 360&deg; value we create for our clients, each other, our shareholders, partners and communities.
 
 
 The role of an executive assistant is important to the success of the executive and, as a result, the company. An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.
 
 
 Key responsibilities may include:
 
 
 
 <li>
 Manage scheduling for company executive(s)
 
 </li>
 <li>
 Draft, review and send communications on behalf of company executive(s)
 
 </li>
 <li>
 Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
 
 </li>
 <li>
 Office Administration
 
 </li>
 <li>
 Answer and respond to phone calls, communicate messages and information to the executive
 
 </li>
 <li>
 Prioritize emails and respond when necessary
 
 </li>
 <li>
 Coordinate travel arrangements
 
 </li>
 <li>
 Maintain various records and documents for company executive(s)
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 5 to 6 years of work experience within the executive support space
 
 </li>
 <li>
 Bachelors degree or equivalent
 
 </li>
 <li>
 Time-management skills
 
 </li>
 <li>
 Ability to pay attention to detail
 
 </li>
 <li>
 Organization skills
 
 </li>
 <li>
 Ability to multitask
 
 </li>
 <li>
 Basic understanding of frequently used computer software and programs, such as Microsoft Office
 
 </li>
 <li>
 Interpersonal skills
 
 
 
 </li>
</div>

SNAP14 Production

<div>
 SNAP14 is looking for an exceptional HR &amp; Administrative Executive to support our Co-founder and General Manager. This passionate document warrior will be working on human resources and administrative activities at SNAP14 working directly with the Co-founders.
 
 
 Our Administrative Assistant will be responsible for administrative related tasks in addition to support with managing the office, HR and Legal. The priority is to maintain all paperwork and make sure that the company is up to date on all documents and supported to work smoothly.
 
 
 As an Administrative Assistant you will work on supplier documents, project tasks, maintaining company paperwork, assist in writing documents, editing contracts and working towards long-term objectives to meet business needs and requirements.
 
 
 
 
 
 
 Here are the job functions:
 
 <ul>
 <li>
 Schedule and attend meetings
 
 </li>
 <li>
 Act as meeting scribe and take meeting minutes
 
 </li>
 <li>
 Handles inbound calls and emails
 
 </li>
 <li>
 Record data in Zoho system
 
 </li>
 <li>
 General research
 
 </li>
 <li>
 Creation of documents (SOPs, accounting receipts, contracts etc.)
 
 </li>
 <li>
 Organize cloud drive
 
 </li>
 <li>
 Order supplies (printing business cards, marketing material, notebooks, etc)
 
 </li>
 <li>
 Create/edit contracts &amp; agreements through the system
 
 </li>
 <li>
 Assist in company documents (commercial registration, tax id, license, social insurance, etc)
 
 </li>
 <li>
 Create reports
 
 </li>
 <li>
 Check/coordinate supplier documents
 
 </li>
 <li>
 Assist with onboarding new interns and freelancers
 
 </li>
 <li>
 Coordinating with freelance team
 
 </li>
 <li>
 Manage salaries payable
 
 </li>
 <li>
 Office internet not working and need fixing
 
 </li>
 <li>
 announcement and advertising for Job opening
 
 </li>
 <li>
 first level applications screening
 
 </li>
 <li>
 second level phone screening
 
 </li>
 <li>
 coordinate and schedule interviews
 
 </li>
 <li>
 sending offer letter to chosen candidate
 
 </li>
 <li>
 closing Job opening
 
 </li>
 <li>
 issue new mobile line sim to employee
 
 </li>
 <li>
 planning office expansion
 
 </li>
 <li>
 Implementation of the office changes by hiring appropriate workers and personnel
 
 </li>
 <li>
 Sourcing needed material for any construction and finishing
 
 </li>
 <li>
 searching for new storage spaces to rent
 
 </li>
 <li>
 coordinating with the landlord and negotiating
 
 </li>
 <li>
 office security
 
 </li>
 <li>
 training staff and using technology tools
 
 </li>
 <li>
 Induction
 
 </li>
 <li>
 troubleshoot employee mobile line
 
 </li>
 <li>
 new employee Google account
 
 </li>
 <li>
 new employee Zoho account
 
 </li>
 <li>
 getting new hires to sign all of their contracts and make sure they have submitted all of their documents
 
 </li>
 <li>
 monitoring morale of employees
 
 </li>
 <li>
 tracking development of employees
 
 </li>
 <li>
 planning development of employees
 
 </li>
 <li>
 guiding employees to the next development level
 
 </li>
 <li>
 interviewing candidates
 
 </li>
 <li>
 order new employee mobile line
 
 
 
 
 </li>
 </ul>
 
 Skills:
 
 
 
 
 Strong Computer Skills:
 
 A lot of your work will be spent working on a computer. You need to be comfortable trouble-shooting computer issues and you need to be able to make your way around programs like Google Workspace and Zoho One with ease.
 
 
 
 Communication:
 
 You need to make sure that you are communicating with all of the appropriate people and getting the right messages to the right people. Be clear with instructions and emails and make sure that you are understood, don&rsquo;t just assume that people have received your emails or calls, follow up with people.
 
 
 
 Requirements
 
 
 
 What we are looking for?
 
 
 <ul>
 <li>
 A dynamic person who wants to work and grow a company that functions as a balanced team.
 
 </li>
 <li>
 Someone with previous experience in a dynamic assistant role.
 
 </li>
 <li>
 Understanding of Software tools is a plus.
 
 </li>
 <li>
 A deep understanding of document organization and scheduling.
 
 </li>
 <li>
 Preferably with previous experience with Zoho apps and/or other software tools or systems
 
 </li>
 <li>
 Great communication skills and the ability to build and maintain relationships with internal and external stakeholders at all levels.
 
 </li>
 <li>
 An analytical mind, with strong attention to detail.
 
 </li>
 <li>
 Written and verbal English and Arabic is a must.
 
 </li>
 <li>
 Flexible with working hours and days.
 
 </li>
 <li>
 You&rsquo;re dynamic, full of ideas to develop and implement - and quickly!
 
 </li>
 <li>
 You&rsquo;re resourceful, able to find another way to achieve your objective with maximum impact and find solutions (not problems).
 
 </li>
 <li>
 You&rsquo;re growth-minded; always wanting to go a step further and do better.
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 Mobile phone line
 
 
 
 ADSL package
 
 
 
 Unlimited Personal Time Off after 3 months
 
 
 
 Ability to request remote working days after 3 months
 
 
 Annual employee profit share
 
 Health insurance
 
 Social insurance
 
 
 
</div>

HR & Admin Executive

American Association for Continuous Education

<div>
 Admin Assistant &ndash; International Medical Education Organization (Dokki &ndash; Giza)
 
 
 Location: Dokki &ndash; Giza
 
 Organization: American Association for Continuous Education.
 
 
 An international medical education organization is seeking a polished and professional Admin Assistant to represent our Giza office and ensure smooth, efficient, and high-standard office operations.
 
 
 
 
 Requirements
 
 
 Key Responsibilities
 
 
 Professionally represent the organization when welcoming guests, partners, and international speakers.
 
 
 Manage day-to-day office operations: scheduling, documentation, correspondence, and logistics.
 
 
 Coordinate with our regional branches in Dubai, KSA, and other countries.
 
 
 Support senior management in planning conferences, training programs, and events.
 
 
 Maintain an elegant, organized, and professional office environment that reflects our international standards.
 
 
 
 Prepare professional presentations, documents, and communication on behalf of the managers.
 
 
 
 Ensure effective coordination between departments and maintain confidentiality at all times.
 
 
 
 Act as a point of contact between management and employees.
 
 
 
 Requirements
 
 
 
 
 Fluent English (spoken and written) &ndash; mandatory.
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 Professional appearance, confident personality, and strong interpersonal skills.
 
 
 Previous experience as an Admin Assistant, Executive Assistant, or Administrative Coordinator in a multinational or high-end organization.
 
 
 Excellent organizational and communication skills.
 
 
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 
 
 Ability to multitask, prioritize, and work under pressure.
 
 
 
 
 
 Benefits
 
 
 
 Benefits:
 
 
 
 
 What We Offer
 
 
 A prestigious and professional work environment.
 
 
 Opportunities to participate in national and international conferences and events.
 
 
 Career growth prospects within a rapidly expanding international organization.
 
 
 Competitive salary and benefits package.
 
 
 
 
</div>

Admin Assistant

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310 executive assistant hr finance jobs IN Cairo

Executive Assistant - HR & Finance

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