executive assistant

executive - facility

operations executive

senior executive

executive - operations

executive facility

Cushman & Wakefield

<div>
 
 Job Title
 
 
 
 Executive - Facility
 
 
 
 Job Description Summary
 
 
 
 
 Job Description
 
 
 
 
 Job Title
 
 
 
 Facility Executive
 
 
 
 Department
 
 
 
 Facilities / Administration
 
 
 
 Reporting To
 
 
 
 Facility Manager / Sr. Manager &ndash; Operations
 
 
 
 Job Purpose
 
 
 
 To support day-to-day operations of the facility by ensuring smooth functioning of housekeeping, pantry, security, technical services, and vendor management while maintaining compliance, safety, and service quality.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Supervise housekeeping, pantry, security, and technical teams for daily operations.
 </li>
 <li>
 Monitor AMC vendors for HVAC, DG, UPS, lifts, fire systems, and utilities.
 </li>
 <li>
 Ensure statutory compliance (CLRA, Fire NOC, PSARA, ESI/PF, etc.).
 </li>
 <li>
 Manage consumables, stock control, and pantry supplies.
 </li>
 <li>
 Support sustainability initiatives (energy saving, waste segregation, EPI tracking).
 </li>
 <li>
 Assist in budget preparation, vendor billing verification, and MIS/MMR reports.
 </li>
 <li>
 Act as first point of contact for employee workplace-related concerns.
 </li>
 <li>
 Maintain SLAs, KPIs, and escalate issues on time.
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 <ul>
 <li>
 Knowledge of facility operations, housekeeping, and technical maintenance.
 </li>
 <li>
 Understanding of statutory &amp; compliance requirements.
 </li>
 <li>
 Vendor management &amp; negotiation skills.
 </li>
 <li>
 Strong communication, reporting, and MS Excel/Power BI knowledge preferred.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Graduate (preferred: Facility/Operations/Engineering background).
 </li>
 <li>
 2&ndash;5 years of facility management experience.
 </li>
 <li>
 Exposure to corporate offices, IT parks, labs, or commercial facilities.
 
 
 </li>
 </ul>
 INCO: &ldquo;Cushman &amp; Wakefield&rdquo;
</div>

Executive - Facility

<div>
 
 Job Title
 
 
 
 Executive - Facility
 
 
 
 Job Description Summary
 
 
 
 
 Job Description
 
 
 
 
 Facility Executive
 
 
 
 <ul>
 <li>
 Responsible for M&amp;E Services such as Electrical, HVAC, Water system, Plumbing &amp; Carpentry. SPOC from C&amp;W for the FM Housekeeping service and reports to FM.
 </li>
 <li>
 Event management.
 </li>
 <li>
 Makes periodic inspections of the facility and equipment to determine if janitorial, cafeteria, break out area, Pantry, and Indoor gardening.
 </li>
 <li>
 Makes periodic inspections of the facility and equipment to determine to M&amp;E and other services are adequate and whether repair work is needed, reviews safety equipment and procedures for adequacy.
 </li>
 <li>
 Monthly service invoice raising in the C&amp;W ABS portal for the services provide at site
 </li>
 <li>
 Innovate, suggest, and implement energy conservation ideas.
 </li>
 <li>
 Supervise the staff involved in performing the functions of the assigned units
 </li>
 <li>
 Assigns job to the subordinates, gives instructions, maintains discipline, and resolves difficult facility upkeeping and with all safety aspects
 </li>
 <li>
 Co-ordinate with OEM for service obligation as per AMC &amp; in case of breakdown of system.
 </li>
 <li>
 Oversees the inventory and ensure the adequate stock availability in the facility (Materials like M&amp;E material, Housekeeping consumables, Toiletries, Stationary and other Cafeteria cleaning agent).
 </li>
 <li>
 Analyze / recommend solution on the complaint analysis in the House keeping &amp; M&amp;E services.
 </li>
 <li>
 Manage the office services needed to support department operations.
 </li>
 <li>
 Prepare shift schedule, Checklist, Job card job responsibility to all the designation of housekeeping staffs furthered to establishes and maintains essential records and files.
 </li>
 <li>
 Prepare training schedule and deep cleaning activities by Sr. FE (SS).
 </li>
 <li>
 Maintain discipline and quality of work by all staff and record.
 </li>
 <li>
 Organize and coordinate formal weekly / monthly meeting with the FM and client
 </li>
 <li>
 Conduct formal monthly meeting with sub-contractors.
 </li>
 <li>
 Preparation of Daily, Weekly and Monthly report as per the prescribe format.
 </li>
 <li>
 Prepare 52-week schedule to check periodic of the various equipment, operation of the equipment and preventive maintenance of the equipment.
 </li>
 <li>
 Service reports of all service calls to maintain.
 </li>
 <li>
 Equipment history cards to be created and maintained and to be updated by own technicians&rsquo; staff and vendor technicians
 </li>
 <li>
 Breakdown tracker to be kept updated. Turnaround Time as per contract to be tracked and reported.
 </li>
 <li>
 Oversees activities of contractors, vendor personnel, and suppliers
 </li>
 <li>
 Supervises all activities related to facilities on a day-to-day cleaning.
 </li>
 <li>
 Reviews the performance of support staff and oversee rotation schedules.
 </li>
 <li>
 Inspect the facilities at least thrice a day to ensure clean and hygienic conditions.
 </li>
 <li>
 Inspects and evaluate physical condition of the office space, toilets, cafeteria, break out area and pantry.
 </li>
 <li>
 Regular check in all the pantry to ensure the materials expiry date and refilling of all stuffs.
 </li>
 <li>
 To ensure the grooming of pantry staff, housekeeping, and gardener.
 </li>
 <li>
 Conduct daily meetings with cleaning staff.
 </li>
 <li>
 Regular supervision of indoor gardening.
 </li>
 <li>
 Provide training to all housekeeping staff, and ongoing refreshers monthly, especially on the use of the proper cleaning solutions and methods.
 </li>
 <li>
 Direct the complaint to the concerned vendor and track till closure.
 </li>
 <li>
 Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
 </li>
 <li>
 Support the client project team on snagging and de-snag.
 </li>
 <li>
 Responsible for overall upkeep of the site to high standards of operations, maintenance.
 
 
 </li>
 </ul>
 Periodically review / amend checklist, operation steps, spares parts consumption analysis
 
 
 INCO: &ldquo;Cushman &amp; Wakefield&rdquo;
</div>

Deluxe

<div>
 Job
 
 
 Account Coordinator- Subtitling Client Services
 
 
 
 Description
 
 
 
 <ul>
 <li>
 Designation: Accounts Coordinator/ Client Services Executive
 
 
 </li>
 </ul>
 
 Roles And Responsibilities
 
 
 
 <ul>
 <li>
 Customer Engagement- Be the primary point of contact and build long-term relationships with customers, both externally and internally.
 </li>
 <li>
 Connect with clients and drive regular status calls, executive summaries and strategy meetings for high-profile projects.
 </li>
 <li>
 Responsible for keeping current clients satisfied and delivering exceptional client service on a day-to-day basis.
 </li>
 <li>
 Create, maintain and communicate to client project timelines and budgets.
 </li>
 <li>
 Prepare and communicate pricing quotes and estimates with client.
 </li>
 <li>
 Ensure Billing and Revenue Tracking is maintained weekly.
 </li>
 <li>
 Manage client change orders by negotiating deliverable due dates between clients and internal departments, balancing internal capacity with external demands and expectations.
 </li>
 <li>
 Prepare regular account statuses, such as missing asset reports, delivery schedules and project statuses to the customer or senior management.
 </li>
 <li>
 Clearly communicate expected delivery dates for titles/assets, via entry of ordered titles into internal systems and Email/verbal communication for special cases and exceptions.
 </li>
 <li>
 Act as a lead in supporting and resolving internal and external issues and challenges in a timely manner and distributing work across the department.
 </li>
 <li>
 Working with Account Coordinators to ensure day to day production is running effectively.
 </li>
 <li>
 Ensure Account Coordinators maintain a current and accurate understanding of all work-in-progress that has been initiated.
 </li>
 <li>
 Collaborate with Account Coordinators to ensure deliverables are completed within agreed upon timeframe with client - communicate with internal and external teams should changes occur as required.
 </li>
 <li>
 Provide feedback/guidance to Account Coordinators to ensure team performs as expected.
 </li>
 <li>
 Provide regular guidance to teams to ensure daily objectives are being met, both with internal operation teams and client requests.
 </li>
 <li>
 Proactively identify potential issues/problems with project in process, formulate response and solution and communicate back to client.
 </li>
 <li>
 Forecast and track key account metrics.
 </li>
 <li>
 Communicate regularly with client regarding project performance metrics.
 
 
 </li>
 </ul>
 Create and implement department policies and procedures (SOP and SLAs) ensuring Deluxe delivers high quality and on-time deliverables.
 
 
 <ul>
 <li>
 Initiate corrective action process as needed.
 </li>
 <li>
 Collaborate with Production Teams to meet deadlines, find efficiencies, resolve issues, and determine resource needs to meet/exceed client expectations.
 </li>
 <li>
 May be responsible for educating and advising client about new services offered.
 
 
 </li>
 </ul>
 
 Note
 
 
 
 <ul>
 <li>
 This is client interaction role and not Finance &amp; Accounts role.
 </li>
 <li>
 Transport - free pick-up and drop facility from your residence to work and back.
 </li>
 <li>
 Meals - Breakfast, Lunch and dinner will be served in the facility.
 </li>
 <li>
 Candidate should be open for Night shift.
 
 
 </li>
 </ul>
 has context menu
</div>

Account Coordinator- Subtitling Client Services

Tata Advanced Systems Limited

<div>
 
 
 
 Senior Executive (Purchase)
 
 
 
 
 
 
 
 
 Position Title
 
 : Senior Executive &ndash; Purchase
 
 
 
 Department
 
 : Supply Chain (Purchase)
 
 
 
 Location
 
 : Bangalore
 
 
 
 
 
 
 Role Purpose:
 
 
 
 To support the Assistant Manager &ndash; Purchase in executing procurement activities for the MRO facility, ensuring timely sourcing, cost-effective purchasing, and compliance with company policies and regulatory requirements. The role involves vendor coordination, RFQ management, PO processing, and follow-up for on-time delivery of materials and services.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist in executing the purchase process as per the procurement plan.
 </li>
 <li>
 Float inquiries, prepare comparative statements, and support negotiation with vendors.
 </li>
 <li>
 Coordinate with suppliers for timely submission of quotations and clarifications.
 </li>
 <li>
 Prepare and process Purchase Orders (POs) in ERP/SAP system.
 </li>
 <li>
 Follow up with vendors for timely delivery and documentation.
 </li>
 <li>
 Maintain updated records of suppliers, quotations, and contracts.
 </li>
 <li>
 Assist in vendor evaluation and performance tracking.
 </li>
 <li>
 Support in maintaining compliance with quality, statutory, and company procurement guidelines.
 </li>
 <li>
 Coordinate with internal departments (Stores, Engineering, Finance, Quality) for smooth procurement cycle.
 </li>
 <li>
 Highlight delays, risks, or deviations to the Assistant Manager for corrective actions.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Good knowledge of procurement processes and vendor management.
 </li>
 <li>
 Basic understanding of aviation/aerospace MRO material procurement will be preferred.
 </li>
 <li>
 Strong negotiation, communication, and interpersonal skills.
 </li>
 <li>
 Proficiency in MS Office and ERP/SAP systems.
 </li>
 <li>
 Ability to work under timelines and manage multiple priorities.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Graduate in Commerce/Science/Engineering.
 </li>
 <li>
 MBA/PG Diploma in Materials Management/Supply Chain preferred.
 </li>
 <li>
 3&ndash;5 years of relevant experience in procurement (aviation/aerospace/MRO industry preferred).
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators (KPIs):
 
 
 <ul>
 <li>
 On-time purchase order processing.
 </li>
 <li>
 Vendor response and delivery adherence.
 </li>
 <li>
 Cost savings achieved through negotiations.
 </li>
 <li>
 Accuracy of procurement documentation.
 </li>
 <li>
 Compliance with procurement policies and audit requirements
 </li>
 </ul>
 
 
</div>

Senior Executive Purchase

<div>
 
 
 Position Title
 
 : Senior Executive &ndash; Stores
 
 
 
 Departmen
 
 t: Supply Chain (Stores)
 
 
 
 Location
 
 : Bangalore
 
 
 
 Reports To
 
 : Assistant Manager &ndash; Stores
 
 
 
 
 
 
 Role Purpose:
 
 
 
 To support the Assistant Manager &ndash; Stores in managing day-to-day store operations including receiving, storage, preservation, issuance, and dispatch of materials in the MRO facility. Ensure proper inventory control, documentation, and compliance with company and regulatory requirements.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist in receipt, verification, and proper storage of incoming materials.
 </li>
 <li>
 Ensure proper tagging, labeling, and binning of parts and consumables.
 </li>
 <li>
 Support issue of materials against approved requests/indents.
 </li>
 <li>
 Coordinate with Purchase, Quality, and User departments for smooth material flow.
 </li>
 <li>
 Update stock records in ERP/SAP system on a real-time basis.
 </li>
 <li>
 Assist in maintaining stock accuracy and conducting periodic cycle counts/physical verification.
 </li>
 <li>
 Monitor shelf-life items and initiate timely actions for renewal or disposal.
 </li>
 <li>
 Support bonded, customer-owned, and scrap material handling as per laid-down procedures.
 </li>
 <li>
 Ensure compliance with aviation regulatory standards, safety, and audit requirements.
 </li>
 <li>
 Highlight discrepancies, shortages, or non-conformances to the Assistant Manager &ndash; Stores.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Knowledge of storekeeping processes, inventory control, and material handling.
 </li>
 <li>
 Understanding of aviation/aerospace MRO stores management will be preferred.
 </li>
 <li>
 Good ERP/SAP knowledge for inventory transactions.
 </li>
 <li>
 Strong coordination and communication skills.
 </li>
 <li>
 Ability to work systematically with accuracy and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Graduate in Commerce/Science/Engineering.
 </li>
 <li>
 Diploma/Certification in Materials Management/Supply Chain preferred.
 </li>
 <li>
 3&ndash;5 years of relevant experience in stores/warehouse operations (aviation/aerospace/MRO industry preferred).
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators (KPIs):
 
 
 <ul>
 <li>
 Accuracy of receipts and issues.
 </li>
 <li>
 Stock record accuracy and variance control.
 </li>
 <li>
 Compliance with regulatory and audit requirements.
 </li>
 <li>
 On-time support to maintenance and other departments.
 </li>
 <li>
 Effective space utilization and safety in stores.
 </li>
 </ul>
 
 
</div>

Senior Executive Stores

Meesho

<div>
 We are seeking an experienced Project Manager to lead the end-to-end execution of a new automated warehouse sorting facility. The role involves managing cross-functional vendors across automation machinery, infrastructure, and operations to deliver the project on time, within budget, and to specification. The Project Manager will serve as the single point of accountability from inception to commissioning of the facility.
 
 
 
 What You Will Need
 
 
 
 <ul>
 <li>
 3&ndash;8 years of experience in project management in warehouse/industrial automation, logistics infrastructure, or large-scale industrial projects.
 </li>
 <li>
 Proven track record of managing multi-disciplinary teams (automation, infra, operations).Experience with vendors/OEMs in material handling, conveyors, robotics, or sortation systems.
 </li>
 <li>
 Strong knowledge of project planning tools.
 </li>
 <li>
 Excellent vendor management, negotiation, and contract handling.
 </li>
 <li>
 Strong problem-solving, risk management, and execution mindset.
 </li>
 <li>
 Excellent communication and stakeholder management.
 </li>
 <li>
 Good to have: Experience with AutoCAD
 
 
 
 </li>
 </ul>
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Project Planning &amp; Execution - Define project scope, timelines, and milestones in line with business goals. Develop detailed project plans covering automation systems, infrastructure, IT integration, electrical power, and operations readiness. Work closely with the central automation &amp; network team to clearly understand the design and requirements, and ensure delivery from the vendors as per specifications.
 </li>
 <li>
 Cross-Functional Coordination - Collaborate with automation and machinery vendors for design, procurement, installation, and testing. Align with operations teams for process design, manpower planning, and SOPs. Partner with infrastructure teams to design facility layout for electrical and safety systems.
 </li>
 <li>
 Project Monitoring &amp; Control - Track progress against KPIs (time, cost, quality, safety). Set up dashboards and alarms for early detection and easy resolution of the issues. Conduct regular site reviews and review SOP adherence.
 </li>
 <li>
 Commissioning &amp; Handover - Ensure smooth installation, testing, and acceptance of automation systems.Drive facility readiness &ndash; including trial runs, operator training, and handover to operations.Document learnings, best practices, and post-project reviews. Ensure JIT (just in time) delivery of spares and timely maintenance of machines. Ensure training for breakdowns and maintenance.
 </li>
 </ul>
</div>

Project Manager- Warehouse Automation

<div>
 
 
 Job description
 
 
 
 The Executive Assistant Lead will drive seamless operations within the CEOs Office, ensuring effective coordination of all Executive Assistants (EAs), accountability in workflows, and optimal scheduling and event management. This role will manage CEOs day-to-day, monthly, quarterly, and annual calendars and high-priority engagements, supporting the CEO in focusing on strategic initiatives and maximizing time efficiency.
 
 
 
 
 
 
 Role Description:
 
 
 
 
 
 
 
 1.CEO Office Operations:
 
 
 <ul>
 <li>
 Oversee daily functions within the CEO&rsquo;s Office, ensuring consistency and alignment in all scheduling, preparation, and follow-up tasks.
 </li>
 <li>
 Manage a streamlined workflow for EAs, fostering accountability and best practices in calendar management and task prioritization.
 </li>
 </ul>
 
 
 2. Calendar &amp; Scheduling Management:
 
 
 <ul>
 <li>
 Strategically manage the CEO&rsquo;s calendar across daily, monthly, quarterly, and annual timelines to align with key objectives.
 </li>
 <li>
 Ensure CEO&rsquo;s time is dedicated to high-impact activities, scheduling all executive meetings, board presentations, leadership sessions, and key company events.
 </li>
 </ul>
 
 
 3.Team Leadership for EA Operations:
 
 
 <ul>
 <li>
 Lead and support a team of Executive Assistants, setting standards for excellence in time management, task coordination, and performance accountability.
 </li>
 <li>
 Drive continuous improvement in EA workflows, establishing unified processes and enabling effective support for the CEO.
 </li>
 </ul>
 
 
 4.Event &amp; Meeting Coordination:
 
 
 <ul>
 <li>
 Handle all logistics for CEO-related events and meetings, ensuring thorough planning and precise execution.
 </li>
 <li>
 Collaborate with internal teams to align events with strategic priorities, facilitating smooth communication and coordination.
 </li>
 </ul>
 
 
 5.Executive Workflow Efficiency:
 
 
 <ul>
 <li>
 Implement process improvements to streamline operations, minimizing routine tasks and enhancing productivity within the CEO&rsquo;s Office.
 </li>
 <li>
 Regularly assess and refine workflows, leveraging technology and best practices to adapt to evolving needs.
 </li>
 </ul>
 
 
 6.Communication &amp; Reporting:
 
 
 <ul>
 <li>
 Prepare meeting agendas, briefings, and action items for the CEO, ensuring readiness and follow-through.
 </li>
 <li>
 Track and report on CEO Office initiatives, maintaining documentation and ensuring accountability on key actions.
 </li>
 </ul>
 
 
</div>

Executive Assistant

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89 executive facility jobs IN Mangaluru

Executive - Facility

Executive - Facility

Account Coordinator- Subtitling Client Services

Senior Executive Purchase

Senior Executive Stores

Project Manager- Warehouse Automation

Executive Assistant