sales executive

executive assistant

admin coordinator

administrative officer

front office coordinator

executive secretary

babili group

<p><b>Executive Secretary (Accounting Background + Email &amp; Attendance Management)</b></p><p><b>Key Responsibilities:</b></p><ul><li>Manage and organize daily administrative correspondence.</li><li>Monitor and respond to incoming and outgoing emails.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Prepare periodic financial and administrative reports.</li><li>Archive documents, invoices, and financial records.</li><li>Follow up on payments and invoices and ensure documentation accuracy.</li><li>Track and prepare employee attendance and leave reports.</li><li>Manage front desk and welcome visitors and clients professionally.</li><li>Support management in day-to-day executive tasks and office coordination.</li></ul><p><b>Qualifications:</b></p><ul><li>Diploma or Bachelor's degree in Accounting, Business Administration, or a related field.</li><li>At least 1 year of experience in a similar role.</li><li>Proficiency in Microsoft Office, especially Excel, Outlook, and Word.</li><li>Strong written and verbal communication skills.</li><li>Excellent time management, organization, and multitasking abilities.</li><li>Fluent in Arabic and good command of English.</li></ul><p>Job Type: Full-time</p><br /> <div id='job-id'>Job Id: x331swx/fugeN8yNG7R1TOvjMNgLovqcQeL3MIWtb2R37YJG6nuIEsrs7JORfOIL8l6mbvJ8698cSumtgw0KVoh75GHLqGK2Q6VA5JkmRi/k8y9Miq4YGsw=</div>

Executive Secretary

Alhamal Trading and Contracting W.L.L

<p><b>Executive Secretary</b></p><p>Provides comprehensive administrative and organizational support to the CEO. This role involves managing schedules, coordinating meetings, handling communications, preparing documents, and ensuring the smooth operation of the executive office. Act as a central point of contact for internal and external stakeholders, often managing confidential information with discretion.</p><p>Here's a more detailed breakdown of typical responsibilities:</p><p><i><b>Administrative Support:</b></i></p><ul><li><b>Calendar Management:</b></li></ul><p>Scheduling appointments, meetings, and travel arrangements for the CEO, prioritizing commitments and managing conflicts.</p><ul><li><b>Communication:</b></li></ul><p>Handling phone calls, emails, and other correspondence, responding to inquiries, and relaying information to relevant parties.</p><ul><li><b>Document Preparation:</b></li></ul><p>Creating and editing reports, presentations, memos, and other documents, ensuring accuracy and professional presentation.</p><ul><li><b>Meeting Coordination:</b></li></ul><p>Scheduling and organizing meetings, preparing agendas and materials, taking minutes, and following up on action items.</p><ul><li><b>Travel Arrangements:</b></li></ul><p>Making travel arrangements, including flights, accommodations, and transportation, and creating detailed itineraries.</p><ul><li><b>Record Keeping:</b></li></ul><p>Maintaining organized files, databases, and records, both physical and electronic, ensuring confidentiality and easy retrieval of information.</p><ul><li><b>Event Planning:</b></li></ul><p>Assisting with the planning and execution of events, conferences, and other functions.</p><ul><li><b>Office Management:</b></li></ul><p>Managing office supplies, equipment, and other administrative tasks to ensure the smooth functioning of the executive office.</p><p><i><b>Communication and Liaison:</b></i></p><ul><li><b>Internal Communication:</b></li></ul><p>Serving as a point of contact between the CEO and other employees, facilitating communication and information flow.</p><ul><li><b>External Communication:</b></li></ul><p>Managing communication with external stakeholders, such as clients, partners, and vendors, representing the CEO professionally.</p><ul><li><b>Confidentiality:</b></li></ul><p>Handling sensitive and confidential information with discretion and maintaining a high level of professionalism.</p><p>Other Responsibilities:</p><ul><li><b>Research and Analysis:</b></li></ul><p>Conducting research, compiling data, and preparing reports to support decision-making and strategic planning.</p><ul><li><b>Special Projects:</b></li></ul><p>Assisting with special projects as assigned by the CEO, including research, report writing, event coordination, and other tasks.</p><ul><li><b>Problem Solving:</b></li></ul><p>Identifying and resolving administrative issues and challenges, often independently and with minimal supervision.</p><p><b>Requirements:</b></p><p>* Graduate of any bachelor&rsquo;s degree</p><p>* Excellent English &amp; Arabic communication skills</p><p>* Excellent time management skills</p><p>* With Valid QID and NOC</p><p>* Salary is up to QR 4,500</p><p>* Can join immediately</p><p>Job Types: Full-time, Permanent</p><br /> <div id='job-id'>Job Id: JDQ2pSu4DRZ1kh6PsCv+sG06brWsiHEYfjLM6pU0DgdgkFAhAKVtpwoBe/yY6AJoxZXwPEjeZ+hO55uL/2Ubtz4SIYwpt8ln4Gr2GMLeE95Ce6/JKSu2+GM=</div>

People Dynamics

<p><i><b>Executive Secretary</b></i></p><p><b>Key Responsibilities:</b></p><ul><li><b>Calendar and Schedule Management:</b> Meticulously manage complex calendars, schedule appointments, meetings (internal and external), and coordinate conference calls, often across multiple time zones.</li><li><b>Correspondence and Communication:</b> Draft, proofread, and manage emails, letters, memos, and other communications on behalf of the executive. Screen phone calls, take messages, and redirect inquiries as appropriate.</li><li><b>Meeting Support:</b> Prepare agendas, compile meeting materials, attend meetings, take accurate minutes, and follow up on action items to ensure timely completion.</li><li><b>Travel Arrangements:</b> Plan and coordinate intricate travel itineraries, including flights, accommodations, transportation, and visa requirements.</li><li><b>Document Management:</b> Maintain highly organized electronic and physical filing systems, ensuring confidentiality and easy retrieval of important documents, reports, and records.</li><li><b>Financial Administration:</b> Assist with expense reports, invoice processing, and basic bookkeeping tasks, maintaining accurate financial records.</li><li><b>Office Management:</b> Ensure the executive office is well-stocked with supplies, manage incoming and outgoing mail, and handle general administrative tasks.</li><li><b>Confidentiality:</b> Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li><b>Liaison:</b> Act as a key point of contact and liaison between the executive and internal staff, external clients, and other stakeholders.</li><li><b>Project Support:</b> Provide administrative support for special projects, conduct research, and prepare presentations or reports as assigned.</li></ul><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Are you willing to work on split shift ( 11AM to 3PM / 6PM to 10PM)?</li></ul><br /> <div id='job-id'>Job Id: xhBGjbUwHOzRUwDXOXpJYstMdpdGTwMfztOWMWDFakdn4oOx9Eiq9ZZ5c8IhwB4Iq9/MhTPTgHVbdyHMTc16ApVQMXp2QBVlD45B4Y7WffoF8paU2akvQUkP7P4LdA==</div>

Executive Secretary (Male)

Qureos

<p>WE'RE HIRING &ndash; EXECUTIVE SECRETARY<br>
Location: Doha, Qatar<br>
Availability: Immediate Joiner<br>
<br>
<b>Key Responsibilities:</b><br>
Manage and coordinate the calendar, meetings, and appointments of the GM<br>
Prepare confidential correspondence, reports, and executive presentations<br>
Handle calls, emails, and communications on behalf of top management<br>
Attend meetings and take accurate minutes<br>
Coordinate with internal departments and external parties<br>
Maintain strict confidentiality and uphold professional conduct<br>
Perform day-to-day administrative and clerical support for executive operations<br>
<br>
<b>Key Requirements:</b><br>
Minimum 5 years&rsquo; experience as an Executive Secretary<br>
Must be presentable, professional, and well-groomed<br>
Excellent English communication skills (Arabic is a plus)<br>
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)<br>
Highly organized with strong attention to detail<br>
Ability to multi-task and perform under pressure<br>
Strong interpersonal skills and a proactive attitude<br>
Previous experience in a corporate or executive-level office is essential<br>
Transferable visa with NOC is mandatory<br>
Currently based in Qatar and available to join immediately<br>
<br>
Note: Only candidates meeting the above criteria and currently available in Qatar will be contacted.</p><br /> <div id='job-id'>Job Id: eh0/3Hj5xbW62TN0BH+bekUtlJU8uBlVO467U15q/3+jkpWf4gGfDQSxqxHqoIzO8ryCvc75oAKb6DMTmhLIJSPf/DJoNW/7f6yL6JfZWDkkAZMI97/nhUJgFuaxE5ydPJzPJDM1wFfm29dZyZelqwysk8RZnJxP6TA=</div>

Executive Secretary - Darwish Interserve Facility Managemen

AL HABARI GROUP

<p>Job responsibilities:</p><ul><li>Manage and maintain the General Manager&rsquo;s calendar, including scheduling appointments, meetings, and travel arrangements.</li><li>Prepare, format, and edit correspondence, reports, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications on behalf of the GM.</li><li>Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up actions.</li><li>Maintain an efficient filing system (digital and physical) for documents and records.</li><li>Track and follow up on tasks, deadlines, and decisions requiring the GM&rsquo;s attention.</li><li>Liaise with other departments, external partners, and clients as directed.</li><li>Handle confidential and sensitive information with discretion.</li><li>Assist with special projects or events as required by the GM.</li></ul><p>Qualifications:</p><ul><li>Proven experience as an executive secretary, administrative assistant, or similar role.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and handle multiple tasks with accuracy.</li><li>High level of discretion and professionalism.</li><li>Minimum 4 years of experience in a similar administrative role.</li><li>Associate's or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is preferred.</li><li>Female preferred for this position.</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR1.00 per month</p><br /> <div id='job-id'>Job Id: ladwgrFxVQPhhmg4JIgFudpHIpkfh0U946IESNE4sc2FDK44Nb3wi0bvjuPEYJEl5Qc2ggM7n1y7ta1stE6zA16CAd0YC+weJ8aaZBV3QgeLT7bq2GM4jJfbBWk/gDA=</div>

Secretary - General Manager

Qatar National Bank

<div>Summary<p><br>
The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.</p><p>
The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.</p>
Experience<ul><li><p><br>
Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters</p></li><li><p>
Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</p></li><li><p>
Arrange regular travel itineraries - flights, hotels, cars etc., and prepare materials and itineraries for those trips.</p></li><li><p>
Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</p></li><li><p>
Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</p></li></ul>
Qualifications<ul><li><p><br>
Bachelor Degree</p></li><li><p>
5+ years of experience out of which a minimum of 2 years at a similar executive level</p></li><li><p>
Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
</p></li><li><p>Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.</p></li></ul></div><p></p><br /> <div id='job-id'>Job Id: tGK5g+lQ0RMOPqtauS9aNgDK6cnbqKkz4EmG9nWxLNhQKJeY1b2xe98qhQs57gcaOfX7FMG1gw4Qzj5EDFe0IlEEHCKjU0lZrzX9Mo6kbF2EnXIK</div>

Secretary - Infrastructure Services

<div></div><div><div><ul><li><div><b>Business Unit</b>
</div><div>QNB - Qatar
</div></li><li><div><b>Division</b>
</div><div>Information Technology
</div></li><li><div><b>Department</b>
</div><div>Information Technology
</div></li><li><div><b>Country</b>
</div><div>Qatar
</div></li><li><div><b>Closing Date</b>
</div><div>31-Dec-2025
</div></li></ul></div><div><div><h5 class="jobSectionHeader"><b>About QNB</b></h5>
<p>Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.</p>
<p>QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.</p>
<p>QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.</p>
<p>Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.</p>
<p>QNB Group has an active community support program and sponsors various social, educational and sporting events.</p>
</div></div><div><div><div><h5 class="jobSectionHeader"><b>Summary</b></h5>
</div><div><p>The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.</p><p>
The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.</p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Experience</b></h5>
</div><div><ul><li><p>Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters</p></li><li><p>
Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</p></li><li><p>
Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.</p></li><li><p>
Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</p></li><li><p>
Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</p></li></ul>
</div></div><div><div><h5 class="jobSectionHeader"><b>Qualifications</b></h5>
</div><div><ul><li><p>Bachelor Degree</p></li><li><p>
5+ years of experience out of which a minimum of 2 years at a similar executive level</p></li><li><p>
Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
</p></li><li><p>Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.</p></li></ul><br>
<p></p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Note: you will be required to attach the following:</b></h5>
</div><div><div><ul><li>Resume/CV</li></ul>
<ul><li>Copy of Passport or QID
</li></ul><ul><li>Copy of Education Certificate</li></ul></div></div></div></div></div><div></div><br /> <div id='job-id'>Job Id: Ng9gBoMwpHNtUnb8cVANTg1CJO3y8Q1rBP6HBOny7Aq3CiaYL0oyhnoC2nP5A4JNZXxEE4xYd6eGk+tfwtjPt0MIx57t</div>

Explore 211+ Executive secretary in qatar this August. Find roles across top companies and apply now to boost your career.

211 executive secretary jobs IN qatar

Executive Secretary

Executive Secretary

Executive Secretary (Male)

Executive Secretary - Darwish Interserve Facility Managemen

Secretary - General Manager

Secretary - Infrastructure Services

Secretary - Infrastructure Services