administrative assistant Jobs in Saudi Arabia

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office administrator Jobs in Saudi Arabia

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office administration manager

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

Hosuk Travel

<div>Hosuk Travels is seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure smooth functioning across all departments. Based in our Riyadh office, this role is ideal for someone who excels in coordination, communication, and office leadership while supporting a dynamic travel service environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative activities to maintain a well-structured and efficient office environment.</li>
<li>Supervise office staff and ensure tasks are completed accurately and on time.</li>
<li>Oversee office supplies, inventory, procurement, and vendor coordination.</li>
<li>Organize meetings, schedules, travel arrangements, and company events.</li>
<li>Ensure compliance with office policies, procedures, and safety standards.</li>
<li>Handle correspondence, documentation, filing systems, and record management.</li>
<li>Assist management with reports, presentations, and administrative support.</li>
<li>Coordinate facility management, maintenance, and service requests as required.</li>
<li>Monitor operational budgets and support basic accounting or finance tasks when needed.</li>
<li>Act as a point of contact for employees, visitors, and external partners.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative leadership role.</li>
<li>Strong communication, multitasking, and organizational skills.</li>
<li>Proficiency in MS Office Suite and office management systems.</li>
<li>Ability to manage teams and handle confidential information with professionalism.</li>
<li>Positive attitude, problem-solving ability, and strong attention to detail.</li>
<li>Experience working in the travel or service industry is a plus.</li>
</ul>
Working with Hosuk Travels in Riyadh as an Office Manager offers the opportunity to contribute to a professional, supportive, and fast-growing environment. If you are passionate about creating efficient office operations and enjoy leading teams, we welcome your application and look forward to having you as part of our growing organization.</div>

Office Manager

Massar Business Solutions

Job Description:We are currently seeking a qualified and motivated Administration Manager to join our team. The ideal candidate will oversee and streamline all administrative functions, ensure office operations run smoothly, and support organizational efficiency and compliance.Key Responsibilities:Manage daily administrative operations and office procedures.Supervise administrative staff and coordinate support services.Ensure compliance with organizational policies and government regulations.Coordinate logistics, supplies, equipment, and maintenance needs.Oversee scheduling, correspondence, document control, and filing systems.Support HR, finance, and procurement departments with administrative tasks.Prepare reports and presentations for management when required.Requirements:Nationality: Saudi (mandatory)Gender: Female candidates preferred (as part of Saudization &amp; diversity goals)Bachelor's degree in Business Administration, Management, or a related field.Minimum of 3&ndash;5 years of experience in a similar administrative role.Excellent communication (Arabic &amp; English), organizational, and leadership skills.Strong proficiency in MS Office (Word, Excel, PowerPoint).Ability to handle sensitive information with confidentiality and integrity.Why Join Us?Career growth opportunitiesDiverse and inclusive work environmentCompetitive compensation packageShortlisted candidates will be contacted for interviews in the coming weeks.Job Type: Full-timeApplication Question(s):<ul><li>What is your Nationality?</li><li>What is your gender?</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your nationality?</li><li>What is your gender?</li></ul>

Administration Assistant

Abunayyan Holding

<div>
 
 
 Contract Manager (FIDIC-based Contracts)
 
 
 
 
 About the Role
 
 
 
 We are seeking an experienced
 
 Contract Manager
 
 to lead and oversee all commercial activities related to
 
 FIDIC-based contracts
 
 . You will play a key role in minimizing financial and contractual risks while driving successful project outcomes. This leadership position requires deep expertise in
 
 FIDIC contract administration
 
 ,
 
 financial oversight
 
 , and
 
 risk management
 
 .
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and oversee all commercial aspects of FIDIC-based contracts.
 </li>
 <li>
 Draft, negotiate, and administer contracts in compliance with FIDIC standards.
 </li>
 <li>
 Handle variations, claims, and dispute resolution processes effectively.
 </li>
 <li>
 Monitor project budgets, control costs, and ensure timely and accurate invoicing and payments.
 </li>
 <li>
 Identify and mitigate commercial and contractual risks.
 </li>
 <li>
 Lead, mentor, and develop a high-performing contract administration team.
 </li>
 <li>
 Build and maintain strong relationships with clients, subcontractors, and suppliers.
 </li>
 <li>
 Represent the company in key commercial negotiations and discussions.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Minimum
 
 7 years&rsquo; experience
 
 in contract or commercial management, ideally with FIDIC-based contracts.
 </li>
 <li>
 Proven expertise in
 
 FIDIC contract principles and procedures
 
 .
 </li>
 <li>
 Strong background in
 
 financial management
 
 and
 
 budgetary control
 
 .
 </li>
 <li>
 Excellent
 
 negotiation, communication, and leadership
 
 skills.
 </li>
 <li>
 Proficiency in
 
 contract management software
 
 and
 
 Microsoft Office Suite
 
 .
 </li>
 <li>
 High attention to detail and analytical capability.
 </li>
 </ul>
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration
 
 ,
 
 Construction Management
 
 ,
 
 Law
 
 , or a related field.
 </li>
 </ul>
 
 
 Technical Competencies
 
 
 <ul>
 <li>
 Expertise in
 
 FIDIC contract negotiation and management
 
 .
 </li>
 <li>
 Strong
 
 financial and risk management
 
 capabilities.
 </li>
 <li>
 Leadership and team development experience.
 </li>
 <li>
 Effective
 
 stakeholder communication
 
 and relationship-building skills.
 </li>
 </ul>
 
 
</div>

Contract Manager

Equinox Hotels

<div>
 
 
 Lead the Future. A Hospitality Brand - For Those Who Want It All!
 
 
 
 
 
 
 At Red Sea Global (RSG), we&rsquo;re redefining the way the world experiences travel&mdash;by creating destinations that are immersive, sustainable, and transformative. In partnership with trailblazing hospitality leaders like
 
 Equinox Hotels
 
 , we&rsquo;re turning this vision into reality.
 
 
 
 
 
 Soon to rise at the heart of Amaala&rsquo;s Triple Bay,
 
 Equinox
 
 is developing a next-generation resort that will set new standards in performance living and holistic hospitality. At the core of this development is a one-of-a-kind staff village, purposefully designed to nurture wellbeing, connection, and an exceptional quality of life for every team member.
 
 
 
 
 
 RSG is proud to support
 
 Equinox
 
 by spotlighting career opportunities during this critical phase of operational growth. We are committed to fostering a work environment where diversity is celebrated, integrity with members, employees, and partners is upheld, and each individual is empowered to grow and contribute meaningfully.
 
 
 
 
 
 This collaboration is built on shared principles: innovation, regenerative thinking, lifestyle excellence, and a supportive approach to common goals. Together, we are reshaping what it means to work and lead in the world of hospitality.
 
 
 
 
 
 If you're inspired by innovation, driven by purpose, and ready to make a lasting impact&mdash;your journey begins here.
 
 
 
 
 
 
 Work Where Performance Drives Purpose. Challenge the Status Quo &mdash; Join Equinox Amaala.
 
 
 
 
 
 
 
 Job Purpose
 
 
 <ul>
 <li>
 The
 
 Office Manager
 
 plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment.
 </li>
 <li>
 This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel
 </li>
 </ul>
 
 
 
 
 
 Job Responsibilities
 
 
 
 
 
 
 
 Executive Support to the General Manager
 
 
 <ul>
 <li>
 Act as the primary point of contact between the GM and internal/external stakeholders.
 </li>
 <li>
 Manage the GM&rsquo;s schedule, meetings, and travel arrangements.
 </li>
 <li>
 Prepare reports, presentations, and correspondence on behalf of the GM.
 </li>
 <li>
 Assist in confidential matters, maintaining discretion and professionalism at all times.
 </li>
 </ul>
 
 
 
 
 
 Office Administration &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee the day-to-day office operations to ensure efficiency and organization.
 </li>
 <li>
 Manage office supplies, office equipment maintenance, and vendor contracts.
 </li>
 <li>
 Maintain digital and physical filing systems for administrative and hotelrecords.
 </li>
 <li>
 Ensure compliance with company policies, procedures, and industry regulations.
 </li>
 <li>
 Act as a liaison between departments to ensure seamless communication and coordination.
 </li>
 </ul>
 
 
 
 
 
 Guest Relations Support
 
 
 <ul>
 <li>
 Assist with high-profile member and VIP guest requests on behalf of the GM.
 </li>
 <li>
 Handle inquiries and complaints with professionalism and a service-first mindset.
 </li>
 <li>
 Ensure that all administrative tasks align with the hotel&rsquo;s luxury service standards.
 </li>
 <li>
 Organize and oversee executive-level hotel events as needed.
 </li>
 </ul>
 
 
 
 
 
 HR &amp; Staff Coordination Support
 
 
 <ul>
 <li>
 Assist the HR department with staff scheduling, onboarding, and documentation.
 </li>
 <li>
 Help coordinate employee engagement initiatives and internal communications.
 </li>
 <li>
 Monitor and track employee performance reviews, training, and compliance.
 </li>
 <li>
 Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.
 </li>
 </ul>
 
 
 
 
 
 Financial &amp; Procurement Support
 
 
 <ul>
 <li>
 Assist finance director basic financial tasks such as invoice processing, expense tracking, and petty cash management.
 </li>
 <li>
 Work with finance director to ensure timely submission of financial reports.
 </li>
 <li>
 Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.
 </li>
 </ul>
 
 
 
 
 
 Event &amp; Meeting Coordination
 
 
 <ul>
 <li>
 Organize and coordinate executive meetings, including agenda preparation and minutes recording.
 </li>
 <li>
 Assist events manager in planning and executing hotel events, board meetings, and VIP gatherings when needed.
 </li>
 <li>
 Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.
 </li>
 </ul>
 
 
 
 
 
 IT &amp; Communication Support
 
 
 <ul>
 <li>
 Manage office communications, including emails, phone calls, and internal messaging systems.
 </li>
 <li>
 Assist in maintaining digital records and supporting IT-related administrative tasks.
 </li>
 <li>
 Ensure seamless use of digital tools for guest bookings, event planning, and member communications.
 </li>
 </ul>
 
 
 
 
 
 Safety, Quality &amp; Environment
 
 
 <ul>
 <li>
 Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.
 </li>
 </ul>
 
 
 
 
 
 Continuous Improvement
 
 
 <ul>
 <li>
 Contribute to the identification of opportunities for continuous improvement of department&rsquo;s systems, processes and practices considering &lsquo;international best practice&rsquo;, improvement of business processes, cost reduction and productivity improvement.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements
 
 
 
 
 
 
 
 Qualification and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Hospitality Management, or a related field preferred.
 </li>
 <li>
 5+ years of experience in office management, executive assistance, or hospitality administration.
 </li>
 <li>
 Prior experience in luxury hospitality, or high-end resorts is an advantage.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic.
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Strong multitasking, organizational, and problem-solving skills.
 </li>
 <li>
 Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills &amp; Attributes:
 
 
 <ul>
 <li>
 Experience working with high-net-worth individuals and VIP clientele.
 </li>
 <li>
 Strong customer service orientation with a refined, luxury hospitality mindset.
 </li>
 <li>
 Ability to anticipate the needs of executives and proactively provide solutions.
 </li>
 <li>
 Multilingual skills (English and Arabic required, any further languages preferred but not required).
 </li>
 </ul>
 
 
 
 
 
 Work Environment &amp; Expectations:
 
 
 <ul>
 <li>
 Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
 </li>
 <li>
 Hands-on role requiring active engagement with staff, members, and executives.
 </li>
 <li>
 Professional appearance and demeanor required to uphold the hotel&rsquo;s prestige
 </li>
 </ul>
 
 
 
 
 
 Note:
 
 
 This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an &ldquo;at will&rdquo; employment relationship.
 
 
</div>

Office Manager (Exec Office Admin Assistant)

Almajdouie

Administration Manager Jobs in Al Faysaliyah Summary: Looking for a skilled female administrative staff member in Jeddah, Saudi Arabia with secretarial experience. The ideal candidate holds a degree and excels in MS Office, particularly Excel and Word. Strong communication skills in English are essential, along with outstanding organizational abilities. Enjoy a working schedule from 1:00 PM to 9:00 PM, with Fridays off.

Administration Manager Jobs in Al Faysaliyah

Explore 2601+ Office administration manager in Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

2601 office administration manager jobs IN Saudi Arabia

Office & Administration Manager

Office & Administration Manager

Office Manager

Administration Assistant

Contract Manager

Office Manager (Exec Office Admin Assistant)

Administration Manager Jobs in Al Faysaliyah