accounts & operations assistant Jobs in Muscat

accounts & operations assistant

administrative assistant

administrative specialist

personal assistant - ceo

office administrative assistant

IOT Gates Solutions

The team supports clients with digital systems, virtual environments, and technology-driven services. The role is based in an office environment and supports daily administrative operations.Job Summary The Office Administrative Assistant handles routine administrative tasks, supports internal departments, and ensures smooth day-to-day office operations.Key Responsibilities<ul><li>Manage incoming calls, emails, and general inquiries.</li><li>Organize files, documents, and internal records (digital and physical).</li><li>Schedule meetings, maintain calendars, and support team coordination.</li><li>Assist with basic data entry, document preparation, and updating internal systems.</li><li>Support procurement of office supplies and maintain inventory.</li><li>Assist HR and management with routine administrative tasks when required.</li><li>Coordinate with clients for simple follow-ups or appointment confirmations.</li><li>Maintain a clean and organized office environment.</li><li>Work with the internal team to support administrative needs related to software or service projects.</li></ul>Qualifications<ul><li>High school diploma or above.</li><li>Previous experience in administrative or office support is preferred.</li><li>Basic computer skills, including email, spreadsheets, and document management.</li><li>Ability to handle multiple tasks and follow processes accurately.</li><li>Strong communication and organizational skills.</li></ul>Employment Details<ul><li>Full-time position based in Oman.</li></ul>Job Type: Full-timePay: From RO1,000.000 per month

Office Administrative Assistant

Global network solution and business

Job Description &amp; KPIs &ndash; Admin Assistant (Male)Position DetailsPosition Title: Admin AssistantDepartment: AdminReports To: Admin Manager / HR &amp; Admin ManagerDriving License: MandatoryJob PurposeTo support the Admin Department in all day-to-day operations, conduct market visits for purchasing and admin requirements, collect quotations, prepare comparison sheets, follow up on project sites, and ensure smooth coordination with suppliers, vendors, and internal departments.Key ResponsibilitiesA. Market Visits &amp; Procurement Support&middot; &bull; Visit markets, suppliers, and vendors for admin-related purchases.&middot; &bull; Collect quotations and negotiate prices when required.&middot; &bull; Prepare detailed price comparison sheets.&middot; &bull; Ensure purchased items meet required specifications.&middot; &bull; Deliver and collect documents/materials as assigned.B. Administrative Operations&middot; &bull; Assist with filing, documentation, and record maintenance.&middot; &bull; Follow up with suppliers on deliveries and service timelines.&middot; &bull; Coordinate office repairs, maintenance, and service requirements.&middot; &bull; Manage petty cash if assigned and maintain proper tracking.&middot; &bull; Maintain inventory of office/admin supplies.C. Project Support&middot; &bull; Visit project sites (shops, warehouses, offices) to check work progress.&middot; &bull; Submit update reports with photos and videos.&middot; &bull; Coordinate with contractors, technicians, electricians, and carpenters.&middot; &bull; Ensure tasks are completed within timelines and as per specification.D. Coordination &amp; Communication&middot; &bull; Coordinate between HR, Admin, IT, Purchase, Warehouse, and other teams.&middot; &bull; Maintain professional communication with suppliers and vendors.&middot; &bull; Prepare weekly reports for the Admin Manager.E. Compliance &amp; Safety&middot; &bull; Follow all company policies and administrative procedures.&middot; &bull; Maintain confidentiality of documents and admin data.&middot; &bull; Ensure safe and compliant handling of company documents and materials.Key Performance Indicators (KPI)1. Market &amp; Procurement Efficiency (30%)&middot; &bull; Timely collection of quotations.&middot; &bull; Accuracy of comparison sheets.&middot; &bull; Completing purchases within approved budgets.&middot; &bull; Vendor coordination and timely delivery.2. Project Site Follow-Up (25%)&middot; &bull; Number of field visits completed as scheduled.&middot; &bull; Quality of update reports (photos/videos).&middot; &bull; Timely completion of project-related tasks.&middot; &bull; Effective coordination with contractors.3. Administrative Operations &amp; Documentation (20%)&middot; &bull; Accuracy and organization of admin documents.&middot; &bull; Timely submission of bills, reports, and files.&middot; &bull; Proper maintenance of supply inventory.4. Communication &amp; Coordination (15%)&middot; &bull; Timely communication with departments.&middot; &bull; Professional interaction with suppliers.&middot; &bull; Zero delays due to follow-up issues.5. Discipline, Attendance &amp; Compliance (10%)&middot; &bull; Punctuality and attendance.&middot; &bull; Following company admin procedures.&middot; &bull; Professional behaviour during field visits.Job Type: Full-time

Admin Assistant (Male,FMCG Mandatory exp)

Kintec Global Recruitment

<div>
 
 
 Administrative Assistant
 
 
 
 
 Location:
 
 Muscat, Oman
 
 
 
 
 
 
 Overview
 
 
 
 We are seeking a reliable and organised Administrative Assistant to support day-to-day office operations. This role involves managing correspondence, coordinating meetings, maintaining records, and supporting HR and administrative functions to ensure smooth business operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently
 </li>
 <li>
 Coordinate meetings, appointments, and maintain office calendars
 </li>
 <li>
 Manage daily administrative tasks such as filing, typing, scanning, copying, and document binding
 </li>
 <li>
 Maintain office supplies inventory, track stock levels, raise purchase requests, and follow up on deliveries
 </li>
 <li>
 Handle petty cash transactions with proper documentation and accountability
 </li>
 <li>
 Input and maintain accurate data in ERP systems for administrative and operational purposes
 </li>
 <li>
 Prepare letters, reports, presentations, and internal communication materials
 </li>
 <li>
 Support HR and administrative activities including employee record management, onboarding coordination, and attendance tracking
 </li>
 <li>
 Coordinate with vendors, maintenance teams, and service providers for smooth office operations
 </li>
 <li>
 Arrange travel logistics including hotel bookings, transportation, and ticketing when required
 </li>
 <li>
 Ensure reception area and common spaces are well-presented and maintained
 </li>
 <li>
 Support cross-departmental coordination to ensure timely completion of administrative tasks
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements
 
 
 <ul>
 <li>
 Bachelor's degree or diploma in Business Administration, Office Management, or a related discipline
 </li>
 <li>
 Minimum 2-3 years of experience in an administrative role
 </li>
 <li>
 Experience with ERP systems (e.g., SAP, Oracle, or equivalent)
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Basic knowledge of office equipment (printers, scanners, PBX systems)
 </li>
 <li>
 Excellent communication skills in English; Arabic is an advantage
 </li>
 <li>
 Strong organisational, multitasking, and time management abilities
 </li>
 <li>
 Professional demeanour with a customer-focused approach
 </li>
 <li>
 High attention to detail and commitment to maintaining confidentiality
 </li>
 <li>
 Positive attitude, reliability, and ability to work independently and as part of a team
 </li>
 </ul>
</div>

Receptionist & Administration Assistant (Oman)

IIQAF

<div><h2 class="jobSectionHeader">Description</h2>

IIQAF is looking for a detail-oriented Administrative Assistant to join our dedicated team in Muscat. This full-time, on-site position offers a unique opportunity to work in the hospital and health care industry, providing essential support to our operations and enhancing patient care services.

As an Administrative Assistant, you will play a vital role in ensuring smooth administrative processes, managing schedules, and coordinating communications within the organization. Your contributions will help us maintain a high standard of service and efficiency, directly impacting our commitment to delivering exceptional health care.

We offer a competitive salary package, commensurate with experience, to attract top talent in the field.

<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Manage daily administrative tasks and office operations</li>
<li>Schedule appointments and maintain calendars for staff</li>
<li>Assist in preparing reports and documentation</li>
<li>Handle incoming calls and direct inquiries appropriately</li>
<li>Maintain filing systems and organize office supplies</li>
<li>Coordinate meetings and take minutes as needed</li>
<li>Support the team with data entry and record-keeping</li>
<li>Ensure compliance with health care regulations and standards</li>
</ul><h3 class="jobSectionHeader">Requirements</h3>
<ul><li>High school diploma or equivalent; further education is a plus</li>
<li>Excellent organizational and time management skills</li>
<li>Strong communication skills, both verbal and written</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li>
<li>Ability to work independently and as part of a team</li>
<li>Attention to detail and problem-solving abilities</li>
<li>Familiarity with office equipment and health care terminology is a plus</li>
<li>Positive attitude and willingness to learn in a fast-paced environment</li></ul></div>

Administrative Assistant

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader">Job Information</h3>
<ul><div>Date Opened
<div>08/25/2025
</div></div><div>Job Type
<div>Full time
</div></div><div>Industry
<div>Retail
</div></div><div>Work Experience
<div>Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
</div></div><div>City
<div>Muscat
</div></div><div>State/Province
<div>Masqat
</div></div><div>Country
<div>Sultanate of Oman
</div></div><div>Zip/Postal Code
<div>0000</div></div></ul></div>
 <div>The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the smooth operation of the CEO&rsquo;s office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a primary point of contact for internal and external stakeholders. 
Key Responsibilities: 
1. Administrative Support 
o Manage and maintain the CEO&rsquo;s calendar, appointments, and travel arrangements. 
o Prepare correspondence, reports, and presentations on behalf of the CEO. 
o Handle incoming and outgoing communications (emails, calls, letters). 
2. Meeting Coordination 
o Schedule and organize meetings, conferences, and board sessions. 
o Prepare agendas, meeting minutes, and follow-up on action items. 
3. Information Management 
o Maintain accurate and up-to-date records and filing systems. 
o Handle sensitive and confidential information with discretion. 
4. Project Assistance 
o Support the CEO in strategic initiatives and special projects. 
o Conduct research and compile data for decision-making. 
5. Stakeholder Liaison 
o Act as a point of contact between the CEO and internal teams or external partners. 
o Maintain professional relationships with clients, partners, and board members. 
6. Travel and Event Management 
o Organize domestic and international travel arrangements. 
o Coordinate company events or CEO-related functions. 
<div></div> 
 
<h3 class="jobSectionHeader">Requirements</h3>
Education: 
o Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field. 
o MBA or equivalent is an advantage but not mandatory.<div> 
Experience:</div> 
o Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. 
o Experience supporting C-level executives preferred.<div> 
Technical Skills:</div> 
o Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). 
o Familiarity with project management and scheduling tools (e.g., Trello, Asana, Google Workspace). 
Core Competencies: 
o Excellent verbal and written communication skills. 
o Strong organizational and time management abilities. 
o Ability to prioritize tasks and work under pressure in a fast-paced environment. 
o High degree of professionalism, integrity, and discretion. 
o Strong interpersonal skills and problem-solving ability. 
Other Requirements: 
o Flexibility to travel or work outside regular hours if required. 
o Multitasking capability and adaptability in dynamic environments.</div><div></div>

Personal Assistant - CEO

AL NAJI UNITED TRANDING

Al Arabia Mix is seeking a detail-oriented and reliable Accounts &amp; Operations Assistant to support our finance and operations team. The ideal candidate will handle daily accounting entries, data management, and routine office coordination tasks. This position is perfect for someone who enjoys structured work and has a strong sense of accuracy and responsibility. Responsibilities:<ul><li>Enter daily transactions into Custom System and Excel.</li><li>Prepare and maintain invoices, receipts, and payment records.</li><li>Follow up with customers and suppliers regarding payments.</li><li>Maintain and update operational data (sales, deliveries, expenses).</li><li>Prepare basic daily and weekly financial/operations reports.</li><li>Assist with reconciliations and audit preparation.</li><li>Support management with administrative and clerical tasks.</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Accounting, Finance, or related field.</li><li>Basic knowledge of Microsoft Excel.</li><li>Strong attention to detail and organizational skills.</li><li>Good communication skills in English (Arabic is a plus).</li><li>Ability to handle confidential information responsibly.</li></ul>Job Type: Full-timePay: RO250.000 - RO400.000 per monthAbility to commute/relocate:<ul><li>Muscat: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Accounts & Operations Assistant

Grand Hyatt

<div>
 
 Organization- Grand Hyatt Muscat
 
 
 
 
 Summary
 
 
 
 You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations.
 
 
 The Pastry Chef is responsible to function as the Production Manager for all pastry and bakery products, making sure that they contribute to the overall success of outlets and banquets, in accordance with the hotel&rsquo;s standards and financial goals.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Ideally with an apprenticeship or professional diploma in Food Production with pastry specialization.
 </li>
 <li>
 Minimum 2 years work experience as Pastry Chef, or Assistant Pastry Chef in larger operation.
 </li>
 <li>
 Good practical, operational and adequate administrative skills with a flair for creativity are a must.
 </li>
 <li>
 Ability to work under pressure and handle a large operation consisting of a multi-cultural team.
 </li>
 </ul>
</div>

Pastry Chef

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