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personal assistant ceo

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>08/25/2025
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Retail
</div></div><div><p>Work Experience</p>
<div>Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div>The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the smooth operation of the CEO&rsquo;s office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a primary point of contact for internal and external stakeholders.<p><b><br>
Key Responsibilities:</b></p><p><b><br>
1. Administrative Support</b></p><p><br>
o Manage and maintain the CEO&rsquo;s calendar, appointments, and travel arrangements.</p><p><br>
o Prepare correspondence, reports, and presentations on behalf of the CEO.</p><p><br>
o Handle incoming and outgoing communications (emails, calls, letters).</p><p><b><br>
2. Meeting Coordination</b></p><p><br>
o Schedule and organize meetings, conferences, and board sessions.</p><p><br>
o Prepare agendas, meeting minutes, and follow-up on action items.</p><p><b><br>
3. Information Management</b></p><p><br>
o Maintain accurate and up-to-date records and filing systems.</p><p><br>
o Handle sensitive and confidential information with discretion.</p><p><b><br>
4. Project Assistance</b></p><p><br>
o Support the CEO in strategic initiatives and special projects.</p><p><br>
o Conduct research and compile data for decision-making.</p><p><b><br>
5. Stakeholder Liaison</b></p><p><br>
o Act as a point of contact between the CEO and internal teams or external partners.</p><p><br>
o Maintain professional relationships with clients, partners, and board members.</p><p><b><br>
6. Travel and Event Management</b></p><p><br>
o Organize domestic and international travel arrangements.</p><p><br>
o Coordinate company events or CEO-related functions.</p><br>
<div></div><br>
<br>
<h3 class="jobSectionHeader"><b>Requirements</b></h3><p><b>
Education:</b></p><p><br>
o Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.</p><p><br>
o MBA or equivalent is an advantage but not mandatory.</p><div><b><br>
Experience:</b></div><p><br>
o Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</p><p><br>
o Experience supporting C-level executives preferred.</p><div><b><br>
Technical Skills:</b></div><p><br>
o Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</p><p><br>
o Familiarity with project management and scheduling tools (e.g., Trello, Asana, Google Workspace).</p><p><b><br>
Core Competencies:</b></p><p><br>
o Excellent verbal and written communication skills.</p><p><br>
o Strong organizational and time management abilities.</p><p><br>
o Ability to prioritize tasks and work under pressure in a fast-paced environment.</p><p><br>
o High degree of professionalism, integrity, and discretion.</p><p><br>
o Strong interpersonal skills and problem-solving ability.</p><p><b><br>
Other Requirements:</b></p><p><br>
o Flexibility to travel or work outside regular hours if required.</p><p><br>
o Multitasking capability and adaptability in dynamic environments.</p></div><div></div>

Personal Assistant - CEO

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>06/22/2025
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Engineering
</div></div><div><p>Work Experience</p>
<div>10+ Years
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div><h1 class="jobSectionHeader"><b>Job</b><b> </b><b>Purpose:</b></h1><p><br>
The Deputy General Manager (DGM) is responsible for overseeing the day-to-day operations of the company, ensuring alignment with Company&rsquo;s strategic goals. The DGM acts as a key advisor to the CEO, providing input on business decisions and helping to shape the company&rsquo;s future direction. In the absence of the General Manager (GM), the DGM will assume full responsibilities of the GM, ensuring continuity of leadership and decision-making. This includes overseeing operations, planning, project management, and ensuring seamless coordination among various departments.</p><p></p><h1 class="jobSectionHeader"><b><br>
Key</b><b> </b><b>Responsibilities:</b></h1><p><br>
Departmental Oversight and Coordination:</p><p></p><div><br>
Operations Management:<br>
</div><ul><li>
Supervise the Operations Department, ensuring the effective execution of civil and infrastructure projects, including oil &amp; gas pipeline engineering.<br>
</li><li>
Monitor key performance indicators (KPIs) for ongoing projects to ensure they meet time, budget, and quality targets.<br>
</li>
Oversee critical operational functions such as design, QA/QC, HSE, and project management.<br>
<li>
</li></ul><div>
Planning &amp; Project Management:<br>
</div><ul><li>
Ensure the Planning &amp; Project Management department delivers effective project schedules, resource allocation, and cost control.<br>
</li><li>
Ensure optimal client relationships and customer satisfaction are maintained throughout project lifecycles.<br>
</li><li>
Oversee the development and implementation of project management methodologies to enhance project efficiency<br>
</li></ul><div>
Cross-Departmental Coordination:
<br>
</div><ul><li>Facilitate collaboration between departments, ensuring consistent communication and integration of work processes.<br>
</li><li>
Ensure that operations and planning activities are aligned with company goals and client expectations.<br>
</li></ul><div>
Strategic Advisory and Leadership:</div><div></div><div><br>
Support the CEO:<br>
</div><ul><li>
Act as a key advisor to the CEO, offering insights into operational performance, resource allocation, and market opportunities.<br>
</li><li>
Assist in the development and execution of the company&rsquo;s strategic plan.<br>
</li><li>
Represent the CEO and make executive decisions in their absence.<br>
</li></ul><div>
Leadership Across Departments:<br>
</div><ul><li>
Provide leadership and mentorship to department managers, fostering a culture of accountability, innovation, and continuous improvement.<br>
</li><li>
Ensure that department heads are empowered to make decisions that align with the company&rsquo;s values and objectives.<br>
</li></ul><div>
General Manager Duties (In Absence of GM):</div><div></div><div><br>
Operational Decision-Making:<br>
</div><ul><li>
Lead the day-to-day operations of the company, ensuring smooth execution of all projects and business activities.<br>
</li><li>
Make high-level decisions regarding resource allocation, project timelines, and financial management.<br>
</li><li>
Oversee the performance of the senior management team, ensuring alignment with strategic goals.<br>
</li></ul><div>
Financial Oversight:<br>
</div><ul><li>
Oversee the company&rsquo;s financial performance, ensuring adherence to budgets and financial plans.<br>
</li><li>
Collaborate with the Finance &amp; HR Manager to ensure financial transparency and prudent financial management.</li></ul><div></div><div><br>
Reporting:<br>
</div><ul><li>
Provide regular reports to the CEO on operational performance, project milestones, and financial health.<br>
</li><li>
Prepare detailed reports for the Board of Directors as necessary, particularly in the absence of the GM.<br>
</li></ul><div>
Safety and Quality Assurance:<br>
</div><ul><li>
Collaborate with HSE and QA/QC teams to ensure that the highest standards of safety and quality are met on all projects.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div></div><div><b><br>
Education:</b>
<br>
</div><ul><li>Bachelor&rsquo;s degree in Civil Engineering, Mechanical Engineering, or a related field. Master&rsquo;s degree in Business Administration (MBA) or Engineering Management is a plus.<br>
</li></ul><div><b>
Experience:</b><br>
</div><ul><li>
10+ years of experience in senior management roles within the infrastructure, civil engineering, or oil &amp; gas sectors.<br>
</li><li>
Extensive experience in project management, operations management, and financial oversight.<br>
</li><li>
Prior experience in managing cross-functional teams and departments.<br>
</li></ul><div><b>
Skills:</b><br>
</div><ul><li>
Exceptional decision-making, leadership, and problem-solving abilities.<br>
</li><li>
Strong communication and interpersonal skills, with the ability to manage relationships with clients, partners, and internal teams.<br>
</li><li>
Proficiency in project management software and tools (e.g., Primavera, MS Project).<br>
</li><li>
Financial acumen and experience in budgeting, forecasting, and financial analysis.<br>
</li><li>
Career Path and Development Opportunities:<br>
</li><li>
Promotion Opportunities:<br>
</li><li>
Potential to transition into the permanent General Manager role after the temporary assignment.<br>
</li><li>
Future opportunities for C-suite positions, such as COO or CEO, depending on performance and company growth.</li></ul></div><div></div>

Deputy General Manager (DGM)

Deloitte

<div><div><div><b>Location
</b></div><p>Muscat
</p></div><div><div><div><p><b>Audit &amp; Assurance | Assistant Manager</b></p><p>
About Deloitte: When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. We have received numerous awards over the last few years, including Best Employer in the Middle East, and Best Consulting Firm, and the Middle East Training &amp; Development Excellence Award.</p><p><b>
Our Purpose</b></p><p>
Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most&mdash;for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.</p><p>
Our shared values guide the way we behave to make a positive, enduring impact:</p><ul><li>Lead the way</li><li>Serve with integrity</li><li>Take care of each other</li><li>Foster inclusion</li></ul><p><b>
Audit &amp; Assurance | Assistant Manager</b></p><p>
During your tenure as an Assistant Manager in Audit &amp; Assurance, you will demonstrate and develop your capabilities in the following areas:</p><p></p><ul><li>
Takes responsibility for understanding key statistics and industry matters about entity before engagement begins, for example, by asking other team members and reading the prior year financial statements (including the enhanced audit report) or audit documentation.</li><li>
Understands allocation of responsibilities between the engagement team and experts or specialists, including timescales and how the work of experts and specialists will contribute to the objectives of the audit.</li><li>
Takes responsibility for understanding key statistics and industry matters about entity before engagement begins, for example, by asking other team members and reading the prior year financial statements (including the enhanced audit report) or audit documentation.</li><li>
Understands allocation of responsibilities between the engagement team and experts or specialists, including timescales and how the work of experts and specialists will contribute to the objectives of the audit.</li><li>
Coordinates with management and expert/specialists for the key engagement or project deliverables and due dates. Track&rsquo;s findings of work performed and follows up the impact of work to be performed by other members of the engagement team.</li><li>
Applies guidance material in relevant guides, practice aids, and tools so that an appropriate level of professional skepticism is reflected in procedures performed, evidence obtained, and conclusions reached.</li><li>
Signs off appropriately on work performed and reviewed. Takes responsibility for meaningful completion of all necessary checklists, procedures and tailoring and concluding questions prior to signing-off. Proactively checks whether others have signed off appropriately and follows up where necessary.</li><li>
Contributes to the development of a comprehensive project plan, using prior year knowledge to help identify audit priorities that can be performed earlier in the audit cycle. Seeks awareness of contingency plans if the entity's management team fails to meet their deadlines.</li><li>
Prepares and reviews documentation by anticipating questions that reviewers may ask, including not just the conclusion but the relevant facts, analysis, reference to authoritative literature and professional judgements made in reaching it.</li><li>
Encourages wider team adopt an attitude of professional skepticism, to have a questioning mind-set and to further investigate as and when appropriate. Is able to identify the key questions to be answered.</li><li>
Document&rsquo;s objectivity, independence, and continuance decisions, checking that sufficient enquiries have been made and that all information has been captured.</li><li>
Checks that staff on the engagement have adequate technical knowledge, including industry knowledge, for the areas in which they are working. Provides briefings as required.</li></ul><p><b>
Leadership Capabilities:</b></p><p></p><ul><li>
Builds own understanding of our purpose and values; explores opportunities for impact.</li><li>
Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent.</li><li>
Understands expectations and demonstrates personal accountability for keeping performance on track.</li><li>
Actively focuses on developing effective communication and relationship-building skills.</li><li>
Understands how their daily work contributes to the priorities of the team and the business.</li></ul><p><b>
Qualifications:</b></p><p></p><ul><li>
6+ years of experience in auditing, with leading professional services firms or large multinational organizations and systems.</li><li>
Degree in Business, Accounting, or related field.</li><li>
Successful record of engagement management</li><li>
Fluent in English (Reading, Speaking and Writing). Arabic is a plus.</li><li>
CPA, CA, or equivalent.</li></ul><p></p><p><br>
#LI-TM1</p></div></div></div></div>

Assistant Manager | Audit | Audit & Assurance | Oman National | FY26

Alisary Group

<p><strong>Job Overview</strong><br>Al-Qari’ Al-Abqari School, a leading educational institution in the Sultanate of Oman and part of Alisary Group, is seeking a highly skilled CEO to lead the schools toward exceptional financial growth and enhance its institutional sustainability.<br>The role aims to maximize net profits by developing financial performance, improving operational efficiency, increasing the student base, and elevating the quality of educational and administrative services.<br>The CEO will work in synergy with the Board of Directors and Alisary Group (responsible for curriculum development and investment) to ensure harmony between the academic and commercial aspects in line with Oman Vision 2040.</p><p><strong>Key Responsibilities</strong></p><ol><li><strong>Strategic Leadership and Governance</strong><ul><li>Develop and implement a strategic plan that achieves sustainable compound profitable growth.</li><li>Create an institutional governance system that links the schools with the head office of Alisary Group.</li><li>Prepare quarterly performance reports for the Board of Directors, analyze results, and take corrective actions.</li></ul></li><li><strong>Financial Management and Profit Maximization</strong><ul><li>Prepare annual budgets and control operational expenses to achieve the highest return on investment.</li><li>Develop new revenue sources within the schools' scope (such as activities, additional services, community partnerships).</li><li>Analyze financial data and make data-driven decisions based on performance indicators (KPIs) to meet profitability and growth objectives.</li></ul></li><li><strong>Operations Management and Expansion</strong><ul><li>Oversee the operational processes of all branches to ensure educational quality and administrative efficiency.</li><li>Develop standardized operational mechanisms to reduce costs and improve productivity.</li><li>Plan for studied expansion of branches to ensure financial feasibility and enhance market presence.</li></ul></li><li><strong>Marketing and Expanding the Student Base</strong><ul><li>Lead the marketing strategy for the schools to increase enrollments in line with profit goals.</li><li>Build partnerships with community organizations and the private sector to enhance the brand.</li><li>Develop loyalty programs and improve parent experience to increase student retention rates.</li></ul></li><li><strong>Digital Transformation and Service Enhancement</strong><ul><li>Lead the digital transformation of management and operational systems (admissions, HR, finance, quality).</li><li>Implement smart educational and administrative systems to improve user experience and reduce waste.</li><li>Coordinate with Alisary Group to ensure digital platforms integrate with the curriculum and educational programs.</li></ul></li><li><strong>Human Resource Management</strong><ul><li>Supervise the recruitment and development of academic and administrative talent.</li><li>Build a high-performance culture based on achievement, motivation, and accountability.</li><li>Implement Omanization policies and develop national talents in line with Oman Vision 2040.</li></ul></li><li><strong>Legal and Regulatory Compliance</strong><ul><li>Ensure full compliance with Ministry of Education regulations and relevant government entities.</li><li>Manage licensing, contracts, and employment files according to Omani laws.</li><li>Adhere to ethical and professional standards in all administrative practices.</li></ul></li></ol><p><strong>Required Qualifications (Fixed Criteria)</strong></p><ol><li>A university degree in Management, Economics, or Business Administration (Master's degree preferred).</li><li>At least 7 years of executive or financial management experience in major for-profit or educational institutions.</li><li>Proven record of achieving continuous financial growth and increasing profits.</li><li>Strong leadership skills in managing multi-disciplinary teams.</li><li>Comprehensive understanding of the educational market in the Sultanate of Oman.</li><li>Proficiency in Arabic (spoken and written) with a good command of English.</li><li>Knowledge of Omani regulations in education, labor, and investment.</li></ol><p><strong>Preferred Qualifications (Preferred Criteria)</strong></p><ul><li>Experience in restructuring institutions and maximizing financial returns.</li><li>Knowledge of educational marketing strategies and brand management.</li><li>Experience in digital transformation of educational institutions.</li><li>Omani nationality (preferred) to support Omanization policies and understand the local cultural context.</li></ul><p><strong>Personal and Leadership Skills</strong></p><ul><li>Strategic thinking with strong financial vision.</li><li>Excellent communication and negotiation skills.</li><li>High decision-making ability and accountability.</li><li>Financial analysis and performance management skills.</li><li>Integrity, flexibility, and ability to motivate others.</li></ul><p><strong>Performance Standards (KPIs)</strong></p><ol><li><strong>Financial Performance</strong>: Increase net profits by 150% annually compared to the previous year.</li><li><strong>Institutional Transformation</strong>: Implement a unified operational system across all branches within one year.</li><li><strong>Compliance</strong>: Full adherence to Ministry of Education regulations with no violations.</li></ol><p><strong>Job Conditions</strong></p><ul><li>Location: Muscat, Sultanate of Oman (with visits to branches).</li><li>Reports to: Board of Directors of Al-Qari’ Al-Abqari Schools.</li><li>Employment Type: Full-time – Long-term contract.</li><li>Salary: Competitive + incentives based on achieving profit goals.</li><li>Start Date: Upon contracting or within 2–3 months from selection.</li></ul><p>&nbsp;</p>

Chief Executive Officer

HSBC

<div>
 <strong>
  Finance Reporting and Analysis Manager, HBME Oman (15316) - Omani Nationals
  <br/>
  <br/>
 </strong>
 Some careers open more doors than others.
 <br/>
 <br/>
 If you&rsquo;re looking for a career that will give you plenty of opportunities to develop and your future will be rich with potential, join our new company which was established in Oman. Whether you want a career that could take you to the top or simply take you in an exciting new direction which offers you with opportunities, support and rewards that will take you further.
 <br/>
 <br/>
 Global Finance is integral to HSBC&rsquo;s purpose and strategy, playing a valued role in managing costs and deploying capital in the most effective way. Our global team of finance professionals&rsquo; partner with the business to provide trusted insights and forward-looking analysis; accuracy; efficiency and control to frame and influence business decisions.
 <br/>
 <br/>
 We are currently seeking for ambitious individuals to join a new wholly owned branch of HSBC Bank Middle East Ltd. (HBME) which was establish in Oman, working together with other colleagues to define, manage and achieve business targets.
 <br/>
 <br/>
 <strong>
  Role Overview
  <br/>
  <br/>
 </strong>
 The role holder will support the CFO in various activities and will play a very important role within Finance assisting with the creation and success of this new entity. The key responsibilities of the role will include the following:
 <br/>
 <br/>
 <ul>
  <li>
   Working with team members in Global Finance Operations ensure the completion of financial control and reporting to the Group and local Regulators to the highest standards
  </li>
  <li>
   Interaction with senior management locally and with the region and providing high quality decision support to the business
  </li>
  <li>
   Supporting the CFO with maintaining excellent relationship with external stakeholders such as Regulators, Auditors and Tax authorities
  </li>
  <li>
   Monitoring and reporting of costs and KPIs
  </li>
  <li>
   Supporting the tax related deliverables
  </li>
  <li>
   Supporting the FRP process locally and aligning with regional targets
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Principal Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support the CFO to drive performance and maximize business growth
  </li>
  <li>
   Financial reporting to Head office and local regulators
  </li>
  <li>
   Build strong business partner relationships and become a trusted advisor by providing a single set of trusted numbers and management information that enables strategic decision making
  </li>
  <li>
   Lead the sustainable cost saves effort through clear monitoring of the cost base
  </li>
  <li>
   Take an active role in the annual Financial Resource Planning process with local and regional teams.
  </li>
  <li>
   Tax compliance and minimizing Tax liability
  </li>
  <li>
   Local CFO, Local CEO, local Global Business and Function teams
  </li>
  <li>
   Regional Finance team
  </li>
  <li>
   External auditors
  </li>
  <li>
   Oman Central Bank
  </li>
  <li>
   Tax Authorities
  </li>
  <li>
   Build and maintain a strong network within local, offshore and regional teams
  </li>
  <li>
   Achieve the highest standards inspiring others to do the same
  </li>
  <li>
   Continuously review key risks and proactively institute controls in place to address the same
  </li>
  <li>
   Support the deliverables of all regulatory and compliance matters and the management of operational risk
  </li>
  <li>
   Maintain an effective control environment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  To be successful in the role, you should meet the following requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to build relationships and influence key senior stakeholders in the organisation
  </li>
  <li>
   Complex analytical reasoning, enabling appraisal of investment and strategic opportunities
  </li>
  <li>
   Proven business knowledge, including established financial and accounting acumen
  </li>
  <li>
   Excellent Communication, presentation and Interpersonal skills
  </li>
  <li>
   Ability to understand and interpret complex business requirements
  </li>
  <li>
   Proven ability to prioritise competing demands
  </li>
  <li>
   Good management skills
  </li>
  <li>
   Ability to drive change
  </li>
  <li>
   Experience of the key elements of a finance role in terms of management and statutory account production, financial analysis, capital and liquidity planning, internal controls and liquidity management
  </li>
  <li>
   Experience in working across all levels of the organisation to understand cross functional linkages and interdependencies at both strategic level and the business unit level
   <br/>
   <br/>
  </li>
 </ul>
 For further details and application information please visit our careers site, searching under reference number 15316
 <br/>
 <br/>
 HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.
 <br/>
 <br/>
 Issued by The Hong Kong and Shanghai Banking Corporation Limited
</div>


Finance Reporting and Analysis Manager, HBME Oman

IIQAF

<div><h2 class="jobSectionHeader"><b>Description</b></h2>
<p>
IIQAF is looking for a detail-oriented Administrative Assistant to join our dedicated team in Muscat. This full-time, on-site position offers a unique opportunity to work in the hospital and health care industry, providing essential support to our operations and enhancing patient care services.
</p>
<p>As an Administrative Assistant, you will play a vital role in ensuring smooth administrative processes, managing schedules, and coordinating communications within the organization. Your contributions will help us maintain a high standard of service and efficiency, directly impacting our commitment to delivering exceptional health care.
</p>
<p>We offer a competitive salary package, commensurate with experience, to attract top talent in the field.
</p>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3>
<ul><li>Manage daily administrative tasks and office operations</li>
<li>Schedule appointments and maintain calendars for staff</li>
<li>Assist in preparing reports and documentation</li>
<li>Handle incoming calls and direct inquiries appropriately</li>
<li>Maintain filing systems and organize office supplies</li>
<li>Coordinate meetings and take minutes as needed</li>
<li>Support the team with data entry and record-keeping</li>
<li>Ensure compliance with health care regulations and standards</li>
</ul><h3 class="jobSectionHeader"><b>Requirements</b></h3>
<ul><li>High school diploma or equivalent; further education is a plus</li>
<li>Excellent organizational and time management skills</li>
<li>Strong communication skills, both verbal and written</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li>
<li>Ability to work independently and as part of a team</li>
<li>Attention to detail and problem-solving abilities</li>
<li>Familiarity with office equipment and health care terminology is a plus</li>
<li>Positive attitude and willingness to learn in a fast-paced environment</li></ul></div>

Administrative Assistant

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>06/23/2025
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Construction
</div></div><div><p>Work Experience</p>
<div>10+
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div><div>This role ensures the effective management of financial planning, budgeting, accounting, procurement, and contract administration. Additionally, the Finance &amp; HR Manager leads the HR function by managing talent acquisition, employee development, payroll, and overall human resources strategy. The manager plays a crucial role in aligning financial strategies and human capital with the company&rsquo;s long-term objectives, ensuring operational efficiency and financial sustainability.<br>
<br>
</div><div></div><br>
<div>Key Responsibilities:<br>
</div><div><b>
1. Financial Management and Reporting:</b><br>
</div><div>
Budgeting and Financial Planning:<br>
</div><ul><li>
Lead the company&rsquo;s budgeting and financial planning processes, ensuring alignment with company goals and long-term sustainability.<br>
</li><li>
Develop financial forecasts, cash flow projections, and budget variance analysis to guide decision-making.<br>
</li><li>
Collaborate with department heads to ensure all financial plans align with operational and strategic objectives.<br>
</li></ul><div>
Financial Reporting:<br>
</div><ul><li>
Oversee the preparation of accurate and timely financial reports, including profit and loss statements, balance sheets, cash flow statements, and financial forecasts.<br>
</li><li>
Ensure compliance with local and international accounting standards and regulatory requirements.<br>
</li><li>
Provide regular financial performance updates to the Deputy General Manager and CEO.</li></ul><div></div><div><br>
Cost Control and Optimization:<br>
</div><ul><li>
Implement robust cost control measures across the company to optimize spending and improve profitability.<br>
</li><li>
Identify areas of cost inefficiency and recommend corrective actions to enhance financial performance.<br>
</li></ul><div><b>
2. Accounting and Treasury:</b><br>
</div><ul><li>
Accounting Operations:<br>
</li><li>
Oversee the Accounting &amp; Finance Lead to ensure the accurate and timely recording of all financial transactions, including accounts payable, accounts receivable, and general ledger entries.<br>
</li><li>
Ensure that all financial records are maintained in compliance with company policies and regulatory standards.<br>
</li></ul><div>
Treasury Management:<br>
</div><ul><li>
Manage the company&rsquo;s liquidity by monitoring cash flow, optimizing working capital, and managing relationships with financial institutions.<br>
</li><li>
Ensure sufficient cash reserves for operational needs and investment opportunities.<br>
</li><li>
Audit and Compliance:<br>
</li><li>
Coordinate internal and external audits to ensure the accuracy and integrity of financial statements.<br>
</li><li>
Implement and maintain strong internal controls to safeguard company assets and prevent fraud or financial mismanagement.<br>
</li></ul><div><b>
3. Human Resources Strategy and Operations:</b><br>
</div><div>
HR Policy Development and Compliance:<br>
</div><ul><li>
Develop, implement, and update comprehensive HR policies and procedures in line with labor laws and industry best practices.<br>
</li><li>
Ensure compliance with all legal requirements related to employment, including health and safety, labor laws, and employee welfare regulations.<br>
</li></ul><div>
Talent Acquisition and Management:<br>
</div><ul><li>
Oversee the HR &amp; Administration Lead in developing and managing recruitment strategies to attract top talent.<br>
</li><li>
Ensure an efficient and fair hiring process, including job postings, screening, interviewing, and onboarding.<br>
</li><li>
Collaborate with department heads to identify staffing needs and ensure that the right talent is recruited and retained.<br>
</li></ul><div>
Performance Management:<br>
</div><ul><li>
Develop and implement performance management systems, including employee evaluations, feedback mechanisms, and performance improvement plans.<br>
</li><li>
Ensure that employees receive regular feedback and that career development opportunities are aligned with company objectives.</li></ul><div></div><div><b><br>
4. Employee Development and Compensation:</b><br>
</div><div>
Training and Development:<br>
</div><ul><li>
Collaborate with department heads and the HR team to design and implement training programs that promote employee development and address skills gaps.<br>
</li><li>
Ensure that employees are equipped with the knowledge and skills required to perform their roles effectively.<br>
</li></ul><div>
Compensation and Benefits:<br>
</div><ul><li>
Oversee payroll processing to ensure employees are paid accurately and on time.<br>
</li><li>
Manage the company&rsquo;s compensation and benefits programs, ensuring they are competitive within the industry.<br>
</li><li>
Develop and implement employee welfare programs that foster engagement and retention.<br>
</li></ul><div><b>
5. Procurement and Contract Administration:</b><br>
</div><div>
Procurement Strategy:<br>
</div><ul><li>
Oversee the Procurement &amp; Contracts Lead to ensure that procurement activities align with project and company needs.<br>
</li><li>
Develop and implement procurement policies that ensure the acquisition of high-quality goods and services at competitive prices.<br>
</li><li>
Supplier and Contract Management:<br>
</li><li>
Manage relationships with suppliers and subcontractors, ensuring that contracts are negotiated to the company&rsquo;s advantage.<br>
</li><li>
Oversee the administration of contracts, including the management of change orders, claims, and disputes.<br>
</li><li>
Ensure that project procurement activities comply with contractual obligations and regulatory requirements.<br>
</li></ul><div><b>
6. Leadership and Team Management:</b><br>
</div><div>
Team Leadership:<br>
</div><ul><li>
Lead and mentor the Finance &amp; HR team, including the Accounting &amp; Finance Lead, HR &amp; Administration Lead, and Procurement &amp; Contracts Lead.<br>
</li><li>
Foster a culture of collaboration, accountability, and continuous improvement within the department.<br>
</li><li>
Conduct regular team meetings to review performance, address challenges, and ensure alignment with the company&rsquo;s strategic goals.<br>
</li></ul><div>
Performance Management:<br>
</div><ul><li>
Establish and monitor key performance indicators (KPIs) for the Finance &amp; HR department to ensure operational efficiency and effectiveness.<br>
</li><li>
Implement performance management systems to track the progress of departmental goals and provide feedback and coaching to team members.</li></ul><div></div><div><b><br>
7. Risk Management and Compliance:</b><br>
</div><ul><li>
Risk Identification and Mitigation:<br>
</li><li>
Identify financial, legal, and operational risks related to finance, HR, and procurement, and develop mitigation strategies.<br>
</li><li>
Ensure that the company&rsquo;s financial resources and human capital are managed in a way that minimizes exposure to risk.<br>
</li></ul><div>
Regulatory Compliance:<br>
</div><ul><li>
Ensure that all financial and HR activities comply with applicable laws, regulations, and industry standards.<br>
</li><li>
Collaborate with legal counsel to manage labor relations, contract disputes, and other compliance-related matters.<br>
</li></ul><div><b>
8. Reporting and Documentation:</b><br>
</div><div>
Financial Reporting:<br>
</div><ul><li>
Prepare and present weekly, monthly, and annual financial reports to the Deputy General Manager and CEO.<br>
</li><li>
Ensure that financial data is accurate, transparent, and available for decision-making.<br>
</li></ul><div>
HR Reporting:<br>
</div><ul><li>
Generate regular reports on key HR metrics such as employee turnover, recruitment, performance evaluations, and training outcomes.<br>
</li><li>
Provide insights into workforce trends and recommend strategies to improve employee engagement and productivity.<br>
</li></ul><div>
Procurement Reporting:<br>
</div><ul><li>
Ensure timely reporting on procurement activities, including supplier performance, contract status, and cost savings.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><b>
Education</b>:
<br>
</div><div>Bachelor&rsquo;s degree in Finance, Accounting, Human Resources, Business Administration, or related field.<br>
</div><div>
MBA, CPA, CMA, or equivalent professional certification is preferred.<br>
</div><div><b>
Experience</b>:<br>
</div><div>
10+ years of experience in finance, accounting, or HR management, preferably within the civil engineering, construction, or oil &amp; gas sectors.<br>
</div><div>
Proven track record of managing financial operations, budgeting, and procurement processes.<br>
</div><div>
Experience in HR strategy, talent management, and employee relations.<br>
</div><div>
Experience with contract administration and supplier negotiations.</div></div><div></div>

Finance & HR Manager

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