Spanish Speaking Office Manager/Bookkeeper

MUST SPEAK BOTH ENGLISH AND SPANISH

Overview
We are seeking a highly organized and detail-oriented Office Manager to oversee daily operations and ensure the smooth functioning of a construction and renovation company. The ideal candidate will possess strong communication and organizational skills, with a proven ability to manage multiple tasks efficiently. This role is essential for maintaining an effective work environment, supporting staff, and managing administrative functions. We need someone who can communicate in both English and Spanish to liaison with our workers and our vendors and clients.

Responsibilities

• Oversee daily office operations, ensuring efficiency and effectiveness in all processes
• Manage vendor relationships and negotiate contracts to secure favorable terms
• Coordinate event planning, including meetings, conferences, and team-building activities
• Supervise administrative staff, providing training and development opportunities
• Handle payroll processing and maintain accurate employee records
• Manage budgets and perform bookkeeping tasks to ensure financial accuracy
• Maintain filing systems and ensure proper documentation of all office activities
• Implement office management best practices to enhance productivity
• Provide front desk support, including handling multi-line phone systems and greeting visitors
• Manage calendars for team members, scheduling appointments and meetings as necessary
• Ensure compliance with human resources policies and procedures

Experience

• Proven experience in office management or a similar administrative role
• Familiarity with QuickBooks for bookkeeping and financial management
• Strong supervisory experience with the ability to lead a team effectively
• Experience in medical office management is a plus
• Proficiency in schedule management, event planning, vendor management, and budgeting
• Excellent communication skills, both verbal and written
• Strong organizational skills with attention to detail
• Experience in clerical tasks such as filing, data entry, and document preparation
• Knowledge of training & development practices to enhance team performance
• Demonstrated phone etiquette when interacting with clients and vendors

If you are a proactive individual who thrives in a dynamic environment and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $15.00 - $30.00 per hour

Work Location: In person