Sr. Procurement Executive

Job Summary

We are seeking an experienced Senior Purchase Manager to lead and develop the purchasing function for a leading organization in the UAE (name kept confidential). The role involves overseeing procurement operations, supplier management, cost-reduction initiatives, material planning for project sites, and ensuring seamless coordination between finance, logistics, and tendering teams. The ideal candidate has strong negotiation skills, a strategic mindset, and proven experience in developing procurement systems and processes.

Key Responsibilities

• Purchase Department Development & Targets
• Develop and maintain a comprehensive database of material prices, suppliers, and subcontractors.
• Establish procurement policies, procedures, and workflow documentation to enhance departmental efficiency.
• Create an assets and stock serial numbering system for accurate tracking.
• Build and implement structured filing systems (LPO files, supplier catalogues, soft & hard copies).
• Identify and implement cost-reduction strategies, including exploring lower-cost material sourcing from international markets.
• Procurement Reporting
  
  

Prepare And Submit Weekly Reports Every Thursday, Including

• Asset & Stock List Report covering all company-owned assets.
• Weekly issued LPOs report.
• Weekly pending works report.
• Weekly materials request report.
• Project expense analysis report comparing procurement spending vs. allocated budget (site expenses analysis).
• Site Materials & Inquiries
• Manage weekly site material arrangements including price comparison, supplier approvals, and delivery coordination.
• Prepare Purchase Orders (POs), match invoices and delivery orders, and ensure complete documentation submission to accounts.
• Coordinate materials transfer from main store (including PPE) with logistics officer.
• Issue weekly pending material transactions report every Thursday.
• Conduct weekly meetings with project sites to resolve procurement issues and ensure workflow continuity.
• Provide full procurement support to all sites regarding material availability, scheduling, and purchasing.
• Supplier Management
• Maintain strong supplier relationships through regular follow-ups, calls, and payment updates.
• Ensure all supplier invoices are properly submitted and acknowledged by the accounts department.
• Negotiate delivery in cases of delayed payment while maintaining supplier confidence.
• Maintain a network of backup suppliers to ensure consistent availability of critical materials.
• Work to improve credit terms and increase credit limits with suppliers.
• Tendering Coordination
• Support tendering and contracts department with pre- and post-tender pricing, quotations, and procurement-related inputs.
• Ensure updated price lists and supplier quotes are readily available for tender submissions.
• Stock Monitoring
• Conduct weekly stock list updates in collaboration with the logistics officer.
• Ensure efficient stock level monitoring and highlight shortages or upcoming requirements.
• Documentation & Record Management
• Maintain organized soft and hard copies of all LPOs with related supporting documents.
• Maintain a master list of all issued LPOs for audit and reporting purposes.
  
  

Requirements

• Bachelor's degree in Supply Chain, Finance, Business Administration, or related field.
• Minimum 7–10 years of procurement experience, preferably in construction, contracting, or related industries.
• Strong analytical and negotiation skills.
• Proficiency in procurement systems, inventory management, and cost control strategies.
• Excellent communication and stakeholder management capabilities.
• Ability to work under pressure and manage multiple priorities simultaneously.
  
  

Preferred Skills

• Hands-on experience with procurement software and ERP systems.
• Strong reporting and documentation skills.
• Knowledge of local and international sourcing strategies.
• Ability to build long-term supplier relationships.