Studio Coordinator

Erica Burns Interiors is a growing, high-end residential interior design firm based in the DC area, dedicated to creating exceptional and timeless spaces. We are seeking a highly motivated, polished, and exceptionally organized Studio Coordinator to be the daily hub of our studio, supporting our CEO and design team.

This is a key hybrid role blending hands-on studio logistics, high-level administrative, and essential bookkeeping support. Please note, this is not a design role.

KEY RESPONSIBILITIES

Responsibilities are grouped into three main areas:

Studio Operations & Logistics

• Studio Management: Maintain, organize, and manage the studio library of product samples and documents. Oversee inventory and coordinate all returns to design centers.
• Logistics: Manage all incoming/outgoing mail and packages (shipping/receiving), including regular trips to UPS/FedEx/post office. Order and maintain all office supplies.
• Facility Management: Serve as the main point of contact for the landlord, managing rent, utilities, general maintenance, and studio updates.
• Design Support: Provide crucial logistical support for the design team, including running project-related errands (sample pick-up/delivery), assisting with on-site installation setup, and managing project signage.
• Team Coordination: Coordinate team events, client/team gifting, and firm calendar logistics, including vendor presentations/lunch-and-learns.

Accounting & Compliance Support

• Bookkeeping Assistance: Manage all non-project related firm expenses and monitor incoming invoices for filing and reconciliation.
• Financial Coordination: Support the Director of Operations and Bookkeeper as needed for firm accounting deadlines.
• Compliance: Maintain various licenses and registrations and serve as the main contact for insurance brokers, handling enrollments and certificate maintenance.

Administrative and Client Support

• Executive Support: Assist the CEO with miscellaneous administrative duties, including travel coordination, email organization, and errands as needed.
• Project Documentation: Set up files and documents for new clients and coordinate the creation of the comprehensive end-of-project client manuals.
• Communication: Create internal firm updates (e.g., vendor/industry) and support the Director of Operations with new client/hire agreements.
• Post-Project: Coordinate post-project activities, including supporting the punch list process and facilitating in the scheduling of professional photo shoots.

We are looking for someone who...

• Has a positive “can do” attitude with a willingness to jump in wherever needed
• Is highly organized and productive in a fast-paced, high-end environment.
• Presents a professional demeanor with exceptional verbal and written communication skills.
• Appreciates exceptional attention to detail and values resourcefulness
• Demonstrates basic understanding of accounting principles
• Holds previous experience in a studio coordination or administrative role (within a creative professional services firm is a plus).

Job Types: Full-time, Part-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Experience:

• Administrative: 3 years (Preferred)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Washington, DC 20015 (Required)

Work Location: In person