WORKER'S COMP & FMLA HUMAN RESOURCES SPECIALIST

NEWTON COUNTY, GEORGIA
Classification Specification

WORKER’S COMP & FMLA HR SPECIALIST (0165)
FLSA: Non-Exempt

Purpose of Classification:

The purpose of this classification is to perform specialized work in the administration and coordination of employee
leave programs and workers’ compensation claims. This position assists in the administration of the County’s FMLA,
ADA accommodations, short/long-term disability, extended leave, and workers’ compensation programs while
serving as a liaison among employees, departments, third-party administrators, healthcare providers, and legal
representatives under the oversight of HR Leadership. Work includes compliance tracking, documentation,
communication, training, reporting, and supporting overall HR operations.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude
them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties
may be required and assigned.

Administers the County’s workers’ compensation program from initial incident reporting through claim closure.

Serves as the primary liaison between the County, employees, supervisors, Risk Management, insurance adjusters,
medical providers, and third-party administrators.

Receives, reviews, and verifies accuracy of First Report of Injury (FROI) documentation, supervisor statements,
witness reports, and medical notes.

Files claims with the third-party administrator (TPA) within required timelines and ensures all supporting
documentation is included.

Coordinates medical exams, functional capacity evaluations (FCEs), and follow-up assessments as needed.

Tracks claim status, medical treatment, work restrictions, and return-to-duty progress.

Coordinates modified duty, transitional duty, and return-to-work readiness, maintaining consistent follow-up with
employees, supervisors, and the TPA.

Assists in conducting incident follow-ups and identifying potential safety improvements.

Newton County, Georgia Worker’s Comp & FMLA HR Specialist

Ensures the County’s workers’ compensation panel of physicians is accurate, up-to-date, and posted in compliance
with Georgia Workers’ Compensation laws.

Administers employee leave programs, including FMLA, military leave, short-term disability, long-term disability, ADA
accommodations, and unpaid/extended leave.

Receives, reviews, and evaluates leave forms, requests, and documentation; verifies accuracy and completeness and
eligibility.

Determines FMLA eligibility and issues all required notices in accordance with federal timelines.

Tracks leave balances, to include intermittent leave usage.

Maintains accurate and confidential leave records; updates HRIS and tracking systems in real time.

Communicates with employees, supervisors, and healthcare providers regarding leave status, restrictions, and
return-to-work documentation.

Coordinates ADA accommodation requests, gathers documentation, and facilitates the interactive process with HR
leadership.

Works closely with third-party administrators for worker’s compensation and leave claims; verifies payroll deductions
and benefit impacts.

Prepares monthly and annual worker’s compensation and leave reports, trend analyses, and compliance audits.

Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet,
database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as
necessary to complete essential functions.

Additional Functions:

Performs other related duties as required.

Minimum Qualifications:

Bachelor’s Degree in Human Resources or a related field required; supplemented by one year of experience in area
of assignment; or any equivalent combination of education, training, and experience which provides the requisite
knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential
functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary
to function effectively in the position.

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Newton County, Georgia Worker’s Comp & FMLA HR Specialist

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising
discretion in determining data classification, and in referencing such analysis to established standards for the purpose
of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others
to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of
the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control
the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and
information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability
to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and
leadership, and to exercise independent judgment to apply facts and principles for developing approaches and
techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving
the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly
measurable or verifiable.

ADA Compliance:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve
some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve
extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds,
and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental
conditions.

Newton County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County
will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective
and current employees to discuss potential accommodations with the employer.

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