Job Summary

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.

Key Responsibilities

Administrative Support

• Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.
• Maintain and organize confidential files, ensuring proper doc
• umentation and easy retrieval.
• Coordinate with other departments to ensure smooth communication and task execution.

Meeting and Event Coordination

• Organize and prepare materials for board meetings, executive presentations, and other key events.
• Record meeting minutes and follow up on action items to ensure timely completion.
• Manage logistics for conferences, business trips, and high-profile events involving the Chairman.

Stakeholder Engagement

• Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.
• Handle inquiries, requests, and concerns with discretion and a customer-centric approach.
• Represent the Chairman in interactions when required, ensuring alignment with PSI’s values and image.

Project Management

• Assist in tracking and managing projects under the Chairman’s purview.
• Conduct research, analyze data, and provide actionable insights for strategic decision-making.
• Monitor the progress of initiatives and provide periodic updates to the Chairman.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Management, or related field.
• 3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.
• Exceptional organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexibility to work beyond regular hours and adapt to dynamic priorities.

Preferred Attributes

• Experience in high-pressure environments supporting C-level executives.
• Familiarity with real estate industry operations in the UAE.
• Multilingual proficiency, especially Arabic, is a plus.

Job Type: Full-time